Toter Trash Bags

TOWN OF NARRAGANSETT, RI
PURCHASING DEPARTMENT
BID: TOTER TRASH BAGS
Susan W. Gallagher, Purchasing Manager
Michelle Kershaw, Director, Parks and Recreation Director
Bid Opening (Due Date): Wednesday, July 15, 2026 at 11:00 AM
VENDOR NAME SUBMITTING BID: __________________________________

INVITATION TO BID
Separate sealed bids will be received by the TOWN OF NARRAGANSETT, RHODE
ISLAND for TOTER TRASH BAGS on or before 11:00 AM on Wednesday, July 15,
2026 at the office of the Purchasing Manager, 25 Fifth Avenue, Narragansett, RI and at
that time will be opened and read in public.
Specifications may be obtained at the Purchasing Office, 25 Fifth Avenue, Narragansett,
Rhode Island between the hours of 8:30 a.m. and 4:30 p.m. Monday through Friday
and are available on the Town of Narragansett website, www.narragansettri.gov.
All bids must be submitted on the bid form provided, in duplicate and clearly marked:
(Sealed Bid)
TOTER TRASH BAGS
Bidsmustbeenclosedinanopaqueenvelopeaddressedto"PurchasingManager,Town
Hall, 25 Fifth Avenue, Narragansett, Rhode Island 02882-3699" bearing the name and
address of the bidder.
No bidder may withdraw his/her bid within ninety (90) days after the scheduled closing
time for receipt of bid.
The Town of Narragansett reserves the right to reject any/all bids, waive any informalities
in the bids received and to accept and award the bid to the lowest qualified bid deemed
most favorable to the interest of the Town of Narragansett.
Individuals requesting interpreter services for the hearing impaired must notify the
Finance Department (401)782-0644 three business days prior to the bid opening.
Susan W. Gallagher
Purchasing Manager
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STANDARD INSTRUCTIONS TO BIDDERS
DEPARTMENT OF FINANCE-PURCHASING DIVISION
TOWN OF NARRAGANSETT, RHODE ISLAND
THESE INSTRUCTIONS ARE STANDARD FOR ALL PROPOSALS ISSUED BY THE
PURCHASING DIVISION AND MAY BE DELETED OR MODIFIED BY INDICATING
SUCH CHANGE BY "SPECIAL INSTRUCTIONS TO BIDDERS."
1. Receipt and Opening of Proposal
Sealed proposals (bids) will be accepted in the office of the Purchasing Manager,
Town of Narragansett, R.I. until the time indicated on the advertisement for Bids,
for the commodities, equipment or services designated in the specifications and
will then be publicly opened and read.
2. Form of Bid
Proposal must be submitted on and in accordance with the forms attached hereto,
blank places must be filled in as noted, no change shall be made in the
phraseologyoftheproposalorintheitemoritemsmentionedtherein,mustcontain
the name and proper address of the bidding firm, and must be signed by a
responsible member of the firm with his/her signature and official title. Proposals
that are not complete, or contain any omissions, erasures, alterations, additions or
contain irregularities of any kind, may be rejected.
3. Submission of Bids
a. Envelopes containing bids must be sealed and addressed to the office of the
PurchasingManager,TownHall,Narragansett,R.I.02882andmustbemarked
with the name and address of the bidder, date and hour of opening, and name
of bid.
b. The Purchasing Manager will decide when the specified time has arrived to
open bids, and no bid received thereafter will be considered.
c. Any bidder may withdraw his/her bid by written request at any time prior to the
advertised time for opening. E-mailed or telephonic bids, amendments, or
withdrawals will not be accepted.
d. Unlessotherwisespecified,nobidmaybewithdrawnforaperiodofninety(90)
days from the date of bid opening.
e. Negligence on the part of the bidder in preparing the bid confers no rights for
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the withdrawal of the bid after it has been opened.
f. Proposalsreceivedpriortothetimeofopeningwillbesecurelykeptunopened.
Noresponsibilitywillattachtoanofficerorpersonfortheprematureopeningof
a proposal not properly addressed and identified.
4. Prices
Bidders shall state the proposed price in the manner as designated in the Bid
Proposal Form. In the event that there is a discrepancy between the unit prices
and the extended totals, the unit prices shall govern. In the event there is a
discrepancy between the price written in words and written in figures, the prices
written in words shall govern.
5. Terms
Cash discounts offered will be considered in determining awards. The discount
period shall be computed from the date of delivery or from the correct invoice as
received by Town Treasurer, whichever date is later. The date of delivery shall be
construed to mean the date on which the bid item is determined to meet the
specifications and is therefore acceptable. Discounts for a period less than thirty
(30) days may not be considered.
6. Rhode Island Sales Tax
The Town is exempt from the payment of R.I. Sales Tax under the 1956 General
Laws of the State of Rhode Island, 44-18-30 Para.1, as amended.
7. Federal Excise Taxes
The Town is exempt from the payment of any excise or federal transportation
taxes. The price bid must be exclusive of taxes and will be so construed.
8. "Or Equal" Bidding
When the name of a manufacturer, a brand name, or manufacturer's catalogue
number is issued as the bid standard in describing an item followed by "Or Equal"
this description is used to indicate quality, performance and other essential
characteristics of the article required.
If bidding on other than the make, model, brand or sample specified, but equal
thereto, bidder must so state by giving the manufacturer's name, catalogue
number and any other information necessary to prove that the intended
substitution of a commodity is equal in all essential respects to the bid standard.
BiddermustprovetothesatisfactionoftheTownManagerorbypersonorpersons
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designated by him, that his/her designated substitute is equal to the bid standard:
otherwise, his/her bid will be declared "No Bid" insofar as the item in question is
concerned.
9. Award and Contract
Unless otherwise specified, the Town reserves the right to make award by item or
items, or by total, as may be in the best interest of the Town. A written award (or
acceptance of Bid) mailed (or otherwise furnished) to the successful bidder
followed by a Town Purchase Order shall, unless otherwise specified, be deemed
to result in a binding contract without further action by either party.
10. Delivery
All prices must be on the basis of F.O.B. Delivery Point Narragansett, Rhode
Island. Deliveries must consist only of new merchandise or equipment and shall
be made between 8:30 a.m. and 3:00 p.m., Monday through Friday. No delivery
shall become due or be acceptable without a written Purchase Order issued by
the Town Purchasing Manager.
11. Equal Employment Opportunity Policy Statement
For the purposes of this Policy, the term "vendor" shall mean any and all
individuals, companies, corporations, and business entities that provide goods or
services to the Town of Narragansett pursuant to any and all relevant and
appropriate Federal, State, and local purchasing rules, regulations, and
procedures.
TheTownofNarragansettiscommittedtothegeneralpolicyandprincipleofEqual
Employment Opportunity in terms of retaining vendors to provide the Town with
goods and services necessary for routine and emergency operations. The Town
will not discriminate against vendors as entities, or individual employees thereof
on any legally-recognized basis included, but not limited to, race, age, color,
religion, sex, marital status, national origin, physical or mental disability, Veteran's
status, pregnancy, sexual orientation, genetic conditions, predisposition to certain
diseases, or ancestry, except where a bona fide occupational qualification exists.
12. Towns Right to Reject
TheTownreservestherighttorejectanyandallproposals,towaiveanyinformality
intheproposalsreceivedandtoaccepttheproposaldeemedtobemostfavorable
to the best interests of the Town.
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13. Smoke-Free Property
Per Town Council adopted Ordinance, all Town properties are smoke-free, and
smoking is prohibited accordingly. This applies to employees of the Town and all
contractors, vendors, suppliers, guests, etc. All contractors are required and
instructed to notify their employees and subcontractors of this law.
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TECHNICAL SPECIFICATIONS for
Purchase of Toter Trash Bags:
Summary and Background:
The Town is seeking bids for the purchase of toter trash bags in two different colors, to
be used by both the Parks & Recreation and Public Works Departments. The toter
trash bags are to be shipped or delivered by the successful bidder to two locations: (1)
Parks Maintenance Department, 51 Mumford Road, Narragansett, RI, and (2) the
Department of Public Works, 260 Westmoreland Street, Narragansett, RI between the
hours of 8:30 AM - 3:00 PM, Monday - Friday.
This bid includes usage for both Parks and Recreation and the Public Works
Departments.
Product specifications:
1. Case of 64-gallon toter compatible, single cut trash bags, 1.5 Mil., Clear, 50x60,
50 per case, gusset seal, extra-heavy garbage bags.
2. Case of 64-gallon toter compatible, single cut trash bags, 1.5 Mil., Black, 50x60,
50 per case, gusset seal, extra-heavy garbage bags.
Annual Usage:
The following usage is the approximate annual usage per department but does not
oblige the Town to order these exact quantities. These numbers are intended to give
potential vendors an idea of approximate usage per year; actual order quantities may
vary:
A. Parks and Recreation Department:
Clear bags: 36 cases ordered 3 times/year: 108 cases/year
Black bags: 84 cases ordered 3 times/year: 252 cases/year.
B. Public Works Department:
Black bags: 84 cases ordered 2 times/year: 168 cases/year.
Notes:
Prices are to be held for a one-year period: August 20, 2026 - August 19, 2027.
All prices are to include delivery. No additional shipping or fuel surcharge costs will be
honored.
When requested, vendor may be required to provide samples of the proposed products,
at no cost to the Town of Narragansett.
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B I D F O R M
TOTER TRASH BAGS
Pursuant to and in compliance with the INVITATION TO BID, and the INSTRUCTIONS
TO BIDDERS relating thereto, the undersigned bidder hereby states that they have
carefully examined the CONTRACT DOCUMENTS and the party understands the
provisions, requirement, terms, and conditions thereof, all of which are acknowledged to
be part of the Bid Proposal.
Further, they have become familiar with local conditions and the extent of work: have
determined the required quality, quantity and sources of supply of all plant, equipment,
materials, tools, supplies, labor and all other facilities and things necessary or proper or
incidentaltothecontinuousexecutionandcompletionoftheworkasrequired:andhereby
agree to perform the contract in strict accordance with the CONTRACT DOCUMENTS.
The undersigned bidder hereby agrees that the bid proposal submitted shall
remain in effect and binding upon the bidder for a period of 90 calendar days, from
the date and time bids are received.
The undersigned bidder declares that his/her bid proposal in all respects is fair and made
without collusion with any other person, firm, corporation making a proposal for this work.
*NOTE: BIDDER MUST SUBMIT BIDFORM IN DUPLICATE!!!!
Bid Item 1: Price for 64-gallon toter compatible, single cut trash bags, 1.5 Mil.,
Clear, 50x60, 50/case:
______________________________________________$___________________
(written) (figures)
Bid Item 2: Price for 64-gallon toter compatible, single cut trash bags, 1.5 Mil.,
Black, 50x60, 50/case:
______________________________________________$___________________
(written) (figures)
BUSINESS NAME: __________________________________________________
ADDRESS: __________________________________________________
__________________________________________________
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SIGNED: _______________________________ TITLE: __________________
PRINT NAME: ___________________________ DATE: ___________________
PHONE: ________________________________ FAX: ____________________
E-MAIL: _______________________________ FIN: _____________________
(Federal ID number)
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