2024 3/4-ton 4WD cab style or equivalent model

Request for Proposals

The City of Garden City Fire Department will receive sealed bids for the provision of 2024 3/4-ton 4WD cab style or equivalent model GMC 2500, Dodge, Ford-F250, Chevrolet 2500, or other that will meet or exceed our minimum specifications vehicles as per the attached specifications for the Garden City Fire Department. Bids must be received by 2:00 PM on April 19th, 2024. Late bids will not be considered nor returned.

GENERAL TERMS AND INSTRUCTIONS

SECTION I - TERMS AND CONDITIONS

1.1 All bids submitted shall be valid for a minimum of 1 year, unless otherwise specified.

1.2 The equipment furnished under these specifications shall be the latest improved model in current, as offered to commercial trade, and shall be of quality workmanship and material. The bidder represents that all equipment offered under this specification shall be new. USED, SHOPWORN DEMONSTRATOR, PROTPTYPE OR DISCONTINUED MODELS ARE NOT ACCEPTABLE, UNLESS SPECIFICALLY STATED OTHERWISE IN THE SPECIFICATIONS.

1.3 The City reserves the right to cancel or make null and void, any purchase order, if delivery cannot be made on the specified delivery date.

1.3.1 In case of default by the contractor, the City may procure the articles or services from other sources and hold the contractor responsible for any excess cost occasioned thereby.

1.4 The bidder agrees if their proposal is accepted to guarantee the design, material and workmanship of the unit bid upon the current factory warranty, and to replace free of charge F.O.B. delivery point, any parts that fail to meet this guarantee. Any part or assembly parts failing due to design, material or workmanship within the warranty period must be replaced by the bidder free of charge to the City of Garden City, Kansas, and any labor involved in these failures must be furnished or paid for by the bidder for the warranty period. The dealer shall furnish a properly executed service and warranty with the vehicles. All items shall be delivered F.O.B. destination. Delivery costs and charges shall be included in the bid, unless otherwise stated in the specifications or proposal.

1.5 The name and manufacturer, trade name, manufacturer or vendor catalog number mentioned in the specifications and proposal sheet is for the purpose of designating a minimum standard of quality and type and for no other reason. Such references are not intended to be restrictive. Bids will be considered for any brand which meets or exceeds the quality of the specifications listed for any items unless, otherwise stated in the specifications or proposals.

1.6 Materials shall be of good commercial quality for the intended service and shall be produced by use of current manufacturing processes. Material shall be treated to resist rust, corrosion, and wear. The design of the mechanical members shall be such that the stress imposed through normal shock loads at maximum torque shall not cause rupture or permanent deformations or undue wear on any member.

1.7 The bidder shall satisfy the purchasing official that they maintain a store or branch staffed with qualified servicemen and with provisions for securing parts from the manufacturer within a reasonable length of time.

1.8 Bid awards are not official until a purchase order is issued or the Fire Department is notified of the successful vendor in writing. Awards will be made to the best responsible bidder. The quality of the articles to be supplied, their conformity with the specifications, their suitability to requirements, deliver terms and guarantee clauses shall all be taken into consideration.

1.9 Bidders must submit with their bid the latest printed specifications and advertising literature on the unit they propose to furnish. Bidder shall supply one owner’s manual. The sum of $500.00 will be retained from payment until all manuals are provided as specified

1.10 The bidder shall be responsible for making arrangements for pick up and return of vehicle to the City of Garden City, 302 North Ninth Street, Garden City, Kansas 67846 for all warranty repairs through a local authorized dealer.

1.11 The bidder shall list on a separate sheet of paper any variations from, or exceptions to, the conditions and specification of this bid. This sheet is labeled “Exception(s) to Bid Conditions and Specifications,” and shall be attached to the Bid.

1.12 The purchaser reserves the right to reject any or all bids, to waive any informality to bids, to accept in whole or in part such bid or bids as may be deemed in the best interest of the purchaser.

1.13 Inspection of the vehicles will be made as soon as possible. Vehicles with missing equipment or otherwise failing to meet or comply with specifications will not be accepted and will become the vendor’s responsibility.

1.14 Delivery of vehicle by delivery date specified on Bid Quotation Form is a material condition of bid. Failure to deliver vehicle by delivery date stated on Bid Quotation Form shall result in liquidated damages of .1 percent per day after deliver date until delivery of the vehicle. The liquidated damages will be withheld from final payment to bidder. As an additional or alternative remedy if bidder is not able to meet the delivery date and the delivery date is more than 30 days past the original delivery date stated on Bid Quotation Form, the City of Garden City shall have the option to rescind acceptance of this bid and any purchase contract.

1.15 The City, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d-4 and 49 CFR Part 21, Nondiscrimination in Federally Assisted Programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, or sex in consideration for an award.

Submission of bids and complete RFP can be found here: Command 4 RFP