The vendor shall provide and deliver all materials required by the attached drawings, and the attached specifications. All
materials shall be shipped FOB destination, freight prepaid and allowed. Unit will be delivered to:
KDOT District 5 HQ 500 N. Hendricks Hutchinson, Kansas 67501.
TOTAL (1) Unit $____________________________________
Name & Location of Bidder _____________________________________
Lead Time For Delivery _____________________________________________
Show Mfg. & Model offered:________________________________________
City__________________________ State_____________ Zip Code______________
Phone #___________________________Fax# _______________________________
Email Address: ________________________________________________________
(Submit this bid form along with a completed copy of the Event Details and other documents.)
Additional Bid Documents attached below:
1. Bidders are required to submit the bid form, and one copy of a properly completed “Event Details” document, and
all additional documents required by the Event Details. Please read the Event Details carefully. Failure to return
additional documents with bid could result in delays of Award.
2. All questions related to this bid event should be directed via email to the Procurement Officer indicated in
the Event Details. Answers to questions will be available in the form of an amendment on the Procurement and
Contracts’ website: http://da.ks.gov/purch . Bidders are required to check the website periodically for any
additional changes to specifications or bid opening date and time changes.
3. Questions/Amendment - No pre-proposal conference is scheduled for this Bid Event. Questions requesting
clarification of the Bid Event must be submitted via email (in MS Word format) to the Procurement Officer (Event
Contact) indicated above prior to the close of business on May 6, 2020. Each question or clarification should
reference the appropriate Bid Event section.
NOTE: All Communication for this Bid Event must be directed through the Officer listed for this Event.
Failure to abide by this Statement can Disqualify or cause a Bidders response to be rejected.
4. Failure to notify the Procurement Officer (Event Contact) of any conflicts or ambiguities in the Bid Event may
result in items being resolved in the best interest of the State. Any modification to this Bid Event as a result of
written responses to questions received, shall be made in writing by amendment and dispatched to all bidders
invited to this event.
Department of Administration
Procurement and Contracts
900 SW Jackson
Topeka KS 66612-1286
Contact: Todd Herman
Only written communications are binding. Answers to questions will be available in the form of an amendment on
the Procurement and Contracts' website,
The Kansas Department of Administration, Office of Procurement and Contracts is temporarily
accepting bids via email.
Until further notice, the Office of Procurement and Contracts is closed to the public as a result of the COVID-
19 crisis. The Office of Procurement and Contracts will not be accepting hand delivered bids and public bid
openings will be conducted via a conference call.
This notice is applicable to the Office of Procurement and Contracts, located in the Landon State Office
Building at 900 SW Jackson, Suite 451, Topeka, KS 66612.
During this time all bids need to be submitted via UPS, FedEx or emailed to email@example.com. All bids
submitted must be received by the Office of Procurement and Contracts by the specific bid closing date and
time of 2:00PM CT.
If emailed, it is the responsibility of the ‘bidder’ to ensure the bid date and time is met and the EVT number
and company name is included in the subject line of the email.
FedEx and UPS currently deliver directly to the Office of Procurement and Contracts. The US Postal Service
(USPS) does not provide a delivery date and time confirmation and thus the Office of Procurement and
Contracts does not recommend sending bids via USPS.
Bids are not considered received until they are date and time stamped in the Office of Procurement and
Contracts. The Office of Procurement and Contracts will not be responsible for late deliveries.
For questions regarding confirmation that your bid has been received by the Office of Procurement and
Contracts, please call 785-296-2376.
Public Bid Openings shall be opened in public via a Conference Call at the hour stated in the notice at the below
866-620-7326 Dial-in Number
5258679472# Conference Code
Tabsheet requests for Invitation for Bids (IFB) and Requests for Quotes (RFQ) can be requested by emailing
firstname.lastname@example.org. Please include the EVT number on your request. Tabsheets will be emailed within five (5)
business days of the request.
Information regarding when bids can be hand delivered and public bid openings will be reinstated will be
posted at the link below:
Thank you for your help in practicing appropriate social distancing during the COVID-19 crisis.
I encourage bidders to that are going to email their bids to have them sent to the named email address above no
later than 1:45PM on the bid closing date. This allows time for staff to receive the bid and log it into our system
prior to the bid opening at 2:00PM.
Spec.: PR 090617
Page 4 of 11
KANSAS DEPARTMENT OF TRANSPORTATION
DIVISION OF OPERATIONS
10TON MULTI-AXLE UTILITY TRAILER
The following specifications and dimensions shall apply to purchases of 10 TON MULTI-AXLE UTILITY TRAILER
for the Kansas Department of Transportation (KDOT). The KDOT reserves the right to waive minor technicalities under this
specification. Federal and State laws supersede any conflicting part of this specification.
The unit shall be a current model, new and unused, under standard production by the manufacturer, and of which
parts are stocked at one or more locations in Kansas or Greater Kansas City. All parts utilized on the unit shall be new and
The bidder agrees, if his proposal is accepted, to guarantee the design, material and workmanship of the unit bid
according to the standard factory warranty, or for one year from the date of acceptance, whichever is greater. A copy of the
warranty shall accompany the bid. Warranty coverage shall include costs of transporting the unit to and from dealer's shop,
when outside a 150 mile radius of the delivery point.
Complete specifications and literature on the unit bid shall accompany the bid. Any exceptions to these
specifications shall be indicated on the bid or on a separate attachment to the bid, labeled as such.
Any “or equal” or “equivalent” items for brand specified components shall be listed with the bid package. Complete
description and literature on the “or equal” components shall be supplied for consideration by the KDOT. The burden of
proof regarding “or equal” items will be upon the vendor.
PRE-DELIVERY SERVICE: The unit shall be DELIVERED COMPLETE AND FULLY OPERATIONAL. It shall be properly
serviced, free of leaks, and all mechanical adjustments made prior to delivery. A minimum of THREE DAYS NOTICE PRIOR
TO DELIVERY shall be given to the person to whom the unit is to be shipped.
PRINTED MANUALS: One operators manual shall be supplied with each unit. One set of manuals shall be delivered to
each delivery point. Set shall consist of the following: shop manual, parts manual, wiring diagram, and operators manual.
The manuals shall fully and clearly cover all components of the unit.
All frame structure to be galvanized steel. Entire frame structure shall be
hot dipped galvanized after all welding is complete. The Galvanized
coating shall be in accordance to ASTM 123/A 123M-2.
All bolt on parts, (axles, tongue jack, etc.) shall be primed with two part
epoxy primer with an acrylic urethane color top coat to match Dupont Paint
Co. Stock No. N032-HP. Please show amount to Deduct (-) ___________
if trailers are provided with a standard factory color.
The trailer shall be equipped with a 12,000 lb, heavy duty hydraulic or
screw type adjustable stiff leg, capable of being locked in the upright and
stored position, for use when the trailer is not connected to the towing unit.
The unit shall comply with the Federal Motor Carrier Safety Regulations.
The trailer shall have a minimum 26,000 GVWR with the capability of
hauling a 20,000 lb load, at 65 miles per hour.
The frame shall be made from electrically welded structural steel.
Main Frame shall be W12 x 16 lb. A992 I-Beam minimum.
4" Jr. I-Beams on 16" Centers 80,000 PSI crossmembers minimum.
Platform to be of a “deck-over” design.
The platform width shall be a minimum of 96" with the maximum allowable
width of the trailer shall be 102".
The platform length shall be a minimum of 19' 0" with an additional 5’0”
The deck shall be Apitong Wood Decking.
The platform shall contain minimum 6" Deep Formed Steel Side Rails.
The platform shall have a minimum of 10-Double Key Hole Chain Locks -
Gotchas / Stake Pockets.
Unit shall have a Minimum 4 inch headboard.
2 approximately 16" wide by minimum 5' long hinged ramps shall be
provided. The ramps shall be adjustable and fold with spring assist.
The ramps shall be an integral part of the trailer, easily folded down.