2026-12 40 Ton Tilt Deck Trailer with Hydraulic Axle Side

COUNTY OF COLE - MISSOURI
REQUEST FOR BID
2026-12: 40 TON TILT DECK TRAILER WITH HYDRAULIC AXLE SIDE
SUBMISSIONS SHALL BE ACCEPTED THROUGH
THURSDAY, APRIL 23, 2026 AT 3:00 P.M. CENTRAL
AND RECEIVED AT:
COLE COUNTY COMMISSION
311 EAST HIGH STREET, ROOM 200
JEFFERSON CITY, MO 65101
______________________________________ ______________________________________
Company Name Direct Contact Name (Typed/Printed)
_______________________________________ ________________________________________
Mailing Address Title
__________________________________________ ________________________________________
City/State/Zip Email
__________________________________________ ________________________________________
Office Telephone Number Direct Line or Extension
I hereby certify that I am submitting the following information on behalf of the above-listed company and understand that
by virtue of executing and returning with this response this REQUIRED RESPONSE FORM, I further certify full, complete
and unconditional acceptance of the terms and conditions set forth herein, all attachments and the contents of any addendum
or amendment released hereto. (Submission must be signed by an officer or employee having authority to legally bind the
respondent.)
______________________________________ _______________________________________
Authorized Signature Authorized Name (Typed/Printed)
______________________________________ _______________________________________
Title Date
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REQUEST FOR BID
Sealed offers will be accepted by the Cole County Commission for consideration in provision of the
following:
2026-12 40 Ton Tilt Deck Trailer with Hydraulic Axle Side
Submissions will be received at the office of the Cole County Commission, 311 East High Street, Room
200, Jefferson City, Missouri until 3:00 p.m. on Thursday, April 23rd, at which time they will be publicly
opened and taken under advisement. Bidders should be aware that submissions are public record under
state law. Specifications are available at www.colecounty.org or by contacting Lexi Buechter at (573) 634-
9168 or abuechter@colecounty.org.
NEWS TRIBUNE: Mar. 22, 29 & Apr. 5
Legal Notices
Cole County Commission
311 East High Street
Jefferson City MO 65101
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COLE COUNTY COMMISSION
PURCHASING
311 EAST HIGH STREET, ROOM 200
JEFFERSON CITY, MISSOURI 65101
REQUEST FOR BID
1.0 OVERVIEW
1.1 NOTIFICATION. This document constitutes a request for competitive, sealed offers per the Terms
and Conditions of bidding and any special conditions set forth herein for the provision of a dual
axle 40-ton tilt top trailer with sliding axles and a tilting deck for use by the Cole County
Department of Public Works.
Respondents are responsible for being thoroughly familiar with all specifications and requirements
of this solicitation. Failure to examine any relevant document or provision thereof will not relieve
the successful respondent from any obligation under this bid. Qualified organizations are invited
to prepare an offer in response to this document and in doing so, concur with all terms, conditions,
specifications and addenda to this bid unless specifically noted otherwise in a separate section
within their response titled "EXCEPTIONS".
1.2 QUESTIONS, REQUESTS FOR CLARIFICATION OR INTERPRETATION. Respondents are advised
that all questions concerning the meaning or intent of these specifications must be submitted IN
WRITING and received at least five (5) business days prior to the date scheduled for bid opening.
All inquiries shall be directed to:
Lexi Buechter, Purchasing Agent
abuechter@colecounty.org
As of the issuance date of this solicitation and continuing until the final date for acceptance of
submissions, all respondents are specifically directed not to discuss, hold meetings, conferences,
or technical discussions with any County employee for the purpose of responding to this solicitation
except as otherwise permitted by this bid document. Respondents should not otherwise ask any
County officials or employees questions about the bid or related issues, either orally or by written
communication. Respondents directly contacting other County employees risk elimination from
further consideration.
1.3 ISSUANCE OF ADDENDA. Every attempt shall be made to ensure that all written questions receive
an adequate and prompt response. However, in order to maintain a fair and equitable bid process,
all respondents will be advised of any questions submitted, the County's response, and any other
pertinent information related to this solicitation via the issuance of addenda, which will be posted
at www.colecounty.org. All issued addenda are incorporated by reference as if fully set out
herein. An addendum may contain information that could affect bid responses. Respondents are
cautioned that the only official position of Cole County is that which is issued by Cole County in
these specifications or by addendum thereto; no other means of communication, whether written
or oral, shall be construed as a formal or official response or statement. It shall be the responsibility
of the respondent to verify whether or not any addenda have been issued prior to submitting a bid
response to Cole County.
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The County assumes no liability if a respondent fails to incorporate addenda into their bid. Failure
to have requested an addendum covering any questions affecting the interpretation of these
specifications shall not relieve the awarded party from delivering the completed project, product
and/or service in accordance with the intent of these specifications.
1.4 SUBMISSION REQUIREMENTS. A fully executed response, including the specification pages
comprising this invitation and any related illustrative documentation and/or issued addenda shall:
Be submitted in a sealed envelope identified by bid number, bid title, and bid opening
date/time;
Be complete and signed by an official authorized to obligate company submitting the bid;
Include (1) complete original bid and two (2) exact duplicates.
It is the responsibility of each respondent to deliver its submission to the office of the Cole County
Commission, 311 East High Street, Room 200, Jefferson City, Missouri on or before the date and
exact time indicated for public bid opening. Fax and email submissions will not be accepted or
considered. Responses will be time and date stamped; those received late will be determined non-
responsive without exception. Late bids may be returned unopened to the respondent upon request
within ten (10) business days after the bid opening. All returns will be made at the respondent's
expense.
1.5 BID OPENING. Submissions will be publicly opened in the Cole County Commission Chambers
on Thursday, April 23rd at 3:00 p.m. Central. Respondents and the public are invited but not
required to attend the formal bid opening. All documents will be made available for public
inspection, but no decision relating to the award of the contract or agreement will be made
at the bid opening.
1.6 ADVICE OF AWARD. Upon bid award by the Cole County Commission, award notification
letters, including a bid tabulation summarizing responses received, will be sent via email to all
parties submitting a response.
2.0 TERMS AND CONDITIONS
2.1 INCURRING COSTS. Cole County shall not pay for any information requested herein nor be
obligated or liable for any cost incurred by any respondent in submitting a response.
2.2 RESERVATIONS. The right is hereby reserved to reject any or all submissions for any reason, in
part or in whole, received in response to this solicitation; to waive or not waive informalities or
irregularities in any response or the bidding procedures; to request supplementary information from
respondents as determined necessary to effectively evaluate responses; to cancel this solicitation,
advertise for new and/or purchase off of cooperative purchasing contracts; and to accept, request
clarification or further negotiate the terms, conditions and/or methodology of any response if,
in Cole County's sole judgment, the best interests of Cole County will be so served.
2.3 MODIFICATION/WITHDRAWAL. Receipt of written notice or an in-person request from a properly
identified individual prior to the official date and time set for bid opening must occur in order to
modify or withdraw a submission which has been delivered to the office of the Cole County
Commission.
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2.4 VALIDITY. Respondents agree that submissions will remain valid for consideration by Cole
County for a minimum period of ninety (90) calendar days after the date specified for bid opening.
2.5 RESPONSE MATERIAL OWNERSHIP. All material submitted in response to this solicitation
becomes the property of Cole County and may be disclosed upon proper Sunshine Law request per
610.021(12) RSMo.
2.6 EXCEPTIONS. The wording of this solicitation may not be changed or altered in any manner by a
respondent. Changes, additions or limiting provisions made on the invitation will render the bid
informal and may cause its rejection. Taking exception to any clause in part or in whole does not
necessarily disqualify a respondent; any such exception shall be clearly identified and described in
full detail in the respondent's submission on a separate page clearly titled "EXCEPTIONS." Any
exception will be evaluated and accepted or rejected by Cole County, whose decision shall be final
and conclusive. In the absence of such declaration(s), the response shall be accepted as in strict
compliance with all terms, conditions, and specifications and the awarded party shall be held
responsible for providing the product or service accordingly.
2.7 RESTRICTIVE LANGUAGE. It shall be the responsibility of potential respondents to ask questions,
request changes or clarification, or otherwise advise Cole County if any language, specification or
requirement of this solicitation appear to be ambiguous, contradictory, and/or arbitrary, or appear
to inadvertently restrict or limit responses to a single source. Such notification must be directed to
the Purchasing Agent and received at least five (5) business days prior to the date set for bid
opening.
2.8 INTERPRETATION. If a respondent has any questions which arise concerning the true meaning or
intent of these bid documents, plans or any part thereof which affect the cost, quality, quantity, or
character of the project or service, respondent shall request in writing that an interpretation be made
and an addendum be issued which shall then be posted at www.colecounty.org. Failure to have
requested an addendum covering any questions affecting the interpretations of the bid documents
shall not relieve the successful respondent from delivering the product, service or completed project
in accordance with the intent of the bid documents. Should any differences arise as to the meaning
or intent of these specifications, Cole County's interpretation shall be final and conclusive.
2.9 EQUIVALENT MATERIAL/EQUIPMENT. Any listed manufacturer/model number(s) or a definite
reference to a particular item or piece of equipment is intended to establish a minimally acceptable
design, type, quality, functional capacity, and/or desired performance level. It is to be understood
that any equivalent alternate which will perform adequately the duties imposed by the general
design may be proposed and bid so long as sufficient details necessary to establish equivalency are
included in the submission. Acceptance is subject to approval of the County which may request
further information, sample(s) and/or a demonstration prior to bid award. Cole County shall be the
sole judge of equivalency.
2.10 LIKE OR SIMILAR PRODUCT. Cole County reserves the right, at its sole discretion, to obtain like
or similar product to that which has been specified herein when use of such product is deemed in
the best interest of the County.
2.11 QUALIFICATIONS OF RESPONDENTS. Cole County may make such investigations as deemed
necessary to determine the ability of any respondent to provide the product and/or service described
herein. Respondent shall furnish to the County all such information and data for this purpose that
the County may request. The County reserves the right to reject any submission if the evidence
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submitted by the respondent or investigation of such respondent fails to satisfy the County that such
respondent is properly qualified to carry out the obligations of the contract and/or to complete the
work contemplated herein.
2.12 EVALUATION & BASIS OF AWARD. The County's sole purpose in the evaluation process is to
determine from among the responses received which one is best suited to meet the County's needs
at the lowest possible cost. Any final analysis or weighted point score does not imply that one
bidder is superior to another, but simply that in our judgment the contractor selected appears to
offer the best overall solution for our current and anticipated needs at the lowest possible cost.
Award shall be made to the lowest responsible bidder(s) whose offer best responds to the quality,
capacity, and service requirements of Cole County, as determined by the County. Award may be
made on an item-by-item basis to the lowest and best bids or award may be made to the lowest and
best bid overall, whichever the County determines is in its best interest.
2.13 PRICES. Prices must be stated in units of quantity specified and must be firm. Price submitted for
each item shall include all cost, of whatever nature, that is involved in achieving the good or service
per the bid documents. Bids qualified by escalator clauses may not be considered.
2.14 TAX EXEMPTION. Cole County is funded by public monies and as such has been approved by the
State of Missouri for sales/use taxexempt status. The Missouri tax identification number and
certificate is available to the awarded party upon request.
2.15 DELIVERY. If requested, the delivery date or when work will start shall be stated in definite terms
as they may be taken into consideration when making award. Cole County reserves the right to
cancel all or any part of an order or project if delivery is not made or work not started as guaranteed.
2.16 DEFAULT. In case of default by the bidder or contractor, Cole County may procure the articles or
services from other source(s) and hold the successful respondent responsible for any excess cost
occasioned thereby.
2.17 ACCEPTANCE. No equipment, supplies, materials and/or services received by Cole County
pursuant to this solicitation shall be deemed accepted until the County has had reasonable
opportunity to inspect. Cole County reserves the right to reject anything that does not comply with
reasonable expectations based on the specifications outlined herein.
2.18 SHIPMENTS. All shipments and deliveries shall be F.O.B. destination, freight prepaid to Jefferson
City, Missouri.
2.19 COMPLIANCE WITH APPLICABLE LAW. The contractor must agree to comply with all federal,
state and local laws or ordinances, and all applicable rules, regulations, and standards established
by an agency of such governmental units, which are now or hereafter promulgated insofar as they
relate to the contractor's performance of the provisions of the agreement. It shall be the obligation
of the contractor to apply for, pay for and obtain all permits and/or licenses required by any
governmental agency for the provision of those services contemplated herein.
2.20 AS NEEDED, IF NEEDED. The contractor shall provide product or service on an "as needed, if
needed" basis for Cole County in accordance with the provisions and requirements stated herein.
The resulting award or contract does not guarantee that all purchases of this nature will go to the
successful respondent(s), but rather establishes primary vendor(s). Any usage quantities included
in this request are based on estimated need; Cole County reserves the right to increase or decrease
quantities to meet actual need and maintain the quoted pricing.
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2.21 ASSIGNMENT. The awarded party shall not assign the contract, subcontract, or sublet it as a whole
without the prior written consent of Cole County. Assignment, subcontracting, or subletting
without such consent will in no way relieve the awarded party of any of its obligations under this
Contract unless specified, in writing, by Cole County.
2.22 PREFERENCE. In making bid awards, Cole County shall give preference to all firms, corporations,
or individuals that maintain office or places of business within the County of COLE when the
quality of the commodity or performance promised is equal or better and the price quoted is the
same or less.
2.23 APPROPRIATION OF FUNDS. Financial obligations of Cole County payable after the first fiscal
year the system is in place are contingent upon funds for that purpose being appropriated, budgeted,
and otherwise made available. In the event funds are not appropriated, any resulting Contract will
become null and void, without penalty to Cole County.
2.24 COOPERATIVE PROCUREMENT. Various State Agencies, City and County Offices, and/or any
other government entity may or may not request an unknown quantity of goods or services under
this bid during the effective period or resulting agreement period at the same prices, terms and
conditions.
If the awarded party agrees to cooperative procurement, it is agreed and understood that each participating
political subdivision will make its own separate contract with the awarded party; that each participating
political subdivision shall only be liable to the awarded party for service, materials or supplies for which it
has directly contracted without any liability for purchases contracted for by any other participating political
subdivision; and each awarded party shall be required to bill each participating political subdivision
separately and directly for the service, materials or supplies it has purchased.
In the event of any dispute between a political subdivision and a awarded party arising after a
contract of purchase has been executed, such dispute shall be handled by and between the particular
political subdivision affected and the awarded party.
2.25 MISSOURI DOMESTIC PRODUCT PROCUREMENT ACT. The respondent represents that the goods
provided comply with Sections 34.350 to 34.359, RSMo, known as the Domestic Product
Procurement Act. The act encourages the purchase of products manufactured or produced in the
United States.
2.26 ANTI-DISCRIMINATION AGAINST ISRAEL ACT. The contractor certifies that it is not currently
engaged in and shall not, for the duration of the contract, engage in a boycott of goods or services
from the State of Israel; companies doing business in or with Israel or authorized by, licensed by,
or organized under the law of the State of Israel; or persons or entities doing business in the State
of Israel.
2.27 INDEMNIFICATION. The successful respondent shall, at its own expense, protect, defend,
indemnify, save and hold harmless Cole County and its elected and appointed officers, employees,
servants and agents from all claims, damages, lawsuits, costs and expenses, including, but not
limited to all costs from administrative proceedings, court costs and attorney fees that Cole County
and its elected and appointed officers, employees, servants and agents may incur as a result of the
acts, omissions or negligence of the contractor or its employees, servants, agents or subcontractors
that may arise out of the agreement. The contractor's indemnification responsibility under this
section shall include the sum of damages, costs and expenses which are in excess of the sum of
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damages, costs and expenses which are paid out in behalf of or reimburse to the County, its officers,
employees, servants and agents by the insurance coverage obtained and/or maintained by the
contractor.
2.28 FEDERAL WORK AUTHORIZATION PROGRAM. Proposers that meet that definition of a business
entity as defined in Section 285.525, RSMo, pertaining to Section 285.530, RSMo, providing
services exceeding $5,000, shall maintain enrollment and participation in a federal work
authorization program with respect to the employees hired after enrollment in the program who are
proposed to work in connection with the contracted services included herein. If the Proposer's
business status changes during the life of the contract to become a business entity as defined in
section 285.525, RSMo, pertaining to section 285.530, RSMo, then the Proposer shall, prior to the
performance of any services as a business entity under that contract enroll and participate in a
federal work authorization program such as E-Verify.
Proposers must, by sworn affidavit and provision of documentation (copy of the E-Verify Memo
of Understanding Electronic Signature Page), affirm their enrollment and participation in a federal
work authorization program. Proposers shall sign an affidavit affirming that it does not knowingly
employ any person who is an unauthorized alien in connection with the contracted services. See
Affidavit of Compliance with E-Verify document.
For vendors that are not already enrolled and participating in a federal work authorization program,
E-Verify is an example of this type of program. Information regarding E-Verify is available at
http://www.e-verify.gov/.
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3.0 SCOPE
3.1 OVERVIEW. Cole County is seeking to purchase a dual axle 40-ton tilt top trailer with sliding
axles and a tilting deck for the Cole County Public Works Department. Below is the vehicle
description as well as specifications for the vehicle.
An evaluation matrix has been included in this bid; please look this addition over. Bids will be
evaluated based on ability to meet specifications (mandatory and desirable items), cost, service,
and delivery time. The evaluation matrix provided will be used to determine the lowest and best
bid.
3.2 MINIMUM REQUIREMENTS. The following are the minimum specifications for (1) dual axle
40-ton tilt top trailer with sliding axles and a tilting deck. Any bid not meeting the minimum
mandatory requirements of this bid specification will not be considered.
3.3 BID RESPONSE FORM. Bidders must use the bidder response form to indicate the trailer model
upon which these components will be put together. Please indicate in the yes/no column whether
your equipment meets the specifications.
3.4 COMPATIBILITY. The county has a 7600 international tractor with a wet kit; all respondents
must bid a compatible trailer that will work with this truck.
3.5 All vehicle transportation costs are F.O.B. Cole County Department of Public Works.
3.6 The County of Cole reserved the right to waive technicalities and to reject any or all bids; no bid
is final until formally accepted by the Cole County Commission.
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Bidder Response Form
Bid No. 2026-12, 40 Ton Tilt Deck Trailer with Hydraulic Axle Side
Similar or equal to a Landoll 440-48
MADATORY - MARKED WITH "M" DESIRABLE - MARKED WITH "D"
MODEL AND YEAR OF TRAILER _____________________________________
COMPONENTS:
STANDARD EQUIPMENT
YES NO
___ ___ D - Approximate total length 47 feet 10 inches
___ ___ D - Approximate wheel base 39 feet
___ ___ M - Max deck height 37 inches
___ ___ M - Lower deck length 38 feet
___ ___ M - Deck width 102 inches
___ ___ M - Trailer capacity min. 80,000 lb
___ ___ M - Deck rated at 50,000 lbs in 10 feet
___ ___ M - Main frame to be four beam construction with fabricated 80,000 and
100,00 psi yield steel 40 inch centers
___ ___ M - Parking stands Jost two speed
___ ___ M - Tires 235/75R17.5 LRJ
___ ___ M - Rims 17.5 X 6.5 tubeless 4 Inside rims steel and 4 outside rims aluminum
___ ___ M - Axles two 25000 lb, dual tire with oil bath bearings
___ ___ M - Suspension, Neway RLU228 air ride 22,500 lb capacity
___ ___ M - Brakes, 12.25x7.5 full air/spring brakes ABS 4S2M
___ ___ M - Hitch, 5th wheel king pin, pin setting 21 14 inches
___ ___ M - Decking 1 3/8 Apitong Hard wood
___ ___ M - Hydraulic hookups quick couple 2500 psi 20 gpm
___ ___ M - Lights to be LED and meet all DOT standards
___ ___ M - Tie downs to be double key hole chain slots with stake pockets on 16
inch centers
___ ___ M - Twin upper deck tool boxes with lockable doors
___ ___ M - Hydraulic winch Worm gear 12,000 lb with spring tension and 85 feet
of 12 inch cable
___ ___ M - Tilt cylinders two 6"x30"
___ ___ M - Wireless remote control for winch and loading and unloading
HYD functions.
___ ___ M - Hot dip galvanizing trailer frame and bumper
___ ___ M - Strobe lights in rear bumper
___ ___ M - Air dump valve
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