1-Ton, 15-Passenger Vans

Agency:	State Government of Arkansas
State:	Arkansas
Type of Government:	State & Local
NAICS Category:	485999 - All Other Transit and Ground Passenger Transportation
Posted Date:	Jan 20, 2024
Due Date:	Jan 26, 2024
Solicitation No:	DOC-24-001
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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STATE OF ARKANSAS

ARKANSAS DEPARTMENT OF CORRECTIONS

1302 Pike Avenue, Suite C

North Little Rock, Arkansas 72114

INVITATION FOR BID

Bid Number:

Description:

Agency:

SOLICITATION INFORMATION

DOC-24-001

Solicitation Issued: January 19, 2024

1-Ton, 15-Passenger Vans

Department of Corrections, Shared Services Construction Division

SUBMISSION DEADLINE AND DELIVERY OF RESPONSE DOCUMENTS

Bid Opening Date: January 26, 2024

Bid Opening Time: 2:00 p.m., Central Time

Submissions for this Invitation for Bid must be submitted to the email address listed below designating the IFB

number and “Response” in the subject line of the email.

DOC Contact:

Email Address:

Bid Posting

Website:

DEPARTMENT OF CORRECTIONS CONTACT INFORMATION

Heather Bailey

Contact’s Direct Number:

Heather.bailey@arkansas.gov

Office of State Procurement – Other Procurement Units

501.353.9153

Page 1 of 14

Bid Solicitation Document

SECTION 1 – REQUIREMENTS

• Do not provide responses to items in this section unless specifically and expressly required.

1.1 INTRODUCTION

This Invitation for Bid (IFB) is issued by the Arkansas Department of Corrections (DOC or Department)

for the Shared Services Construction Division to obtain pricing and contracts for a total of eleven (11),

one (1) ton, 2024 fifteen (15) passenger vans.

1.2 LIVE BID OPENING

Use the information below to view the bid opening online.

Microsoft Teams Meeting Link: Click here to join the meeting

Meeting ID: 230 748 630 171

Meeting Password: Yat8bn

Dial-In Information: 501-244-3310

Phone Conference ID: 793 117 275#

1.3 CLARIFICAITON OF SOLICITATION

A. The Prospective Contractor shall notify the DOC Contact of any term, condition, or issue that

precludes the Prospective Contractor from submitting a compliant, Responsive Bid. The Prospective

Contractor should note that it is the responsibility of the Prospective Contractor to seek resolution of

all such issues, including those relating to the terms and conditions of the contract, prior to the

submission of a bid.

B. The Prospective Contractor may contact the DOC Contact with non-substantive questions at any time

prior to the bid opening.

C. Any oral statement by DOC will not be part of any contract resulting from this solicitation and may not

reasonably be relied upon by any Prospective Contractor as an aid to interpretation unless it is

reduced to writing and expressly adopted by DOC.

1.4 DEFINITION OF TERMS

A. Unless otherwise defined herein, all terms defined in Arkansas Procurement Law have the same

meaning herein.

B. “Bid Submission Requirement” means a task a Prospective Contractor must complete when

submitting a bid response. These requirements will be distinguished by using the term “shall” or

“must” in the requirement.

C. “Business Day” means Monday through Friday, 8:00 a.m. to 4:30 p.m. Central Time, excluding State

Holidays.

D. “Calendar Day” means every day on the calendar, including weekends and holidays.

E. “Contractor” means a person who sells or contracts to sell commodities and/or services.

F. The terms “Invitation For Bid,” “IFB,” “Bid Solicitation,” and “Solicitation” are used synonymously in

this document.

G. “Prospective Contractor” means a responsible bidder who submits a Responsive Bid in response to

this solicitation.

Page 2 of 14

Bid Solicitation Document

H. “Requirement” means a specification that a Contractor’s commodity must and/or service shall meet

or exceed in the performance of its contractual duties under any contract awarded as a result of this

IFB. These specifications will be distinguished by using the terms “shall” and “must” in the

requirement.

I. “Responsive Bid” means a bid submitted in response to this solicitation that conforms in all material

respects to this IFB.

J. “State” means the State of Arkansas. When the term “State” is used herein to reference any

obligation of the State under a contract that results from this solicitation, that obligation is limited to

the State Department using such a contract.

1.5 PROSPECTIVE CONTRACTOR QUALIFICATIONS

A. All Prospective Contractors shall be licensed by the Arkansas Motor Vehicle Commission as allowed

by Arkansas Code Annotated §23-112-301 and §23-112-312.

B. Prospective Contractors shall have on file with the Office of State Procurement a current copy of their

Arkansas Dealers License issued by the Arkansas Motor Vehicle Commission. Prospective

Contractors should submit a copy of their Arkansas Dealers License with their Bid Response Packet

but must submit a current copy of their Arkansas Dealers License issued by the Arkansas Motor

Vehicle Commission prior to Anticipation to Award or within three (3) Business Days of a request by

DOC or any other State Department.

C. At the time of bis submission, the Prospective Contractor shall have in place all facilities, staff, and

other operations necessary for providing the new vehicles listed in this IFB to DOC.

1.6 PROSPECTIVE CONTRACTOR REQUIREMENTS

The Prospective Contractor shall abide by all bid pricing requirements as stated within this IFB and the

Bid Response Packet.

1.7 SCOPE OF WORK

The DOC Shared Services Construction Division plans to purchase nine (9), one (1) ton, 2024 fifteen (15)

passenger vans.

1.8 SPECIFICATIONS

A. The vehicles must be new, and the latest model of proven performance, and in standard production

by the manufacturer at the time of delivery.

B. Optional equipment must be in addition to the Federal and State specifications for new vehicles.

C. The vehicles must contain all standard items, normally included by the manufacturer, of the year,

make, and model at no extra cost to the State.

D. Features that come standard from the factory must not be deleted or charged as additional options.

E. Pertaining to any specifications within the IFB which present approximate values, it is preferred that

the Prospective Contractor exactly meets the number value(s) specified. However, if the Prospective

Contractor does not meet the exact number values(s) specified, the Department of Corrections will

have the final determination whether the bid will be acceptable.

1.9 MINIMUM SPECIFICATIONS

A. At a minimum, the Ford Transit vans must include all of the following components or component

equivalents approved by DOC.

Page 3 of 14

Bid Solicitation Document

Quantity Needed:

Vehicle Type:

Standard:

Body and Chassis

One (1) Ton

Gross Vehicle Weight Rating

Overall Length

Engine

Engine Size

Fuel Type

Transmission/Drivetrain

Automatic Transmission

Primary Drive Axle

Electronic Stability Control

Differential Type/Ratio

Electrical

Alternator

Battery

Fuel Tank

Fuel Capacity (Gals)

Exterior

Paint

Bumpers

License Plate Brackets

Windshield Washer

Doors and Mirrors

Doors

Mirrors

Interior

Color

Air Conditioning

Radio

Cruise Control

Steering

Windows

Power Windows and Door Locks

Tinted Glass

Gauges/Indicators

Seats

Safety

Brakes

Restraint System

Eleven (11)

One (1) Ton Full Size fifteen (15) Passenger Van

9,500 lbs.

235”

300 horsepower –99G, 3.5L, Eco Boost V6

Gasoline

10-speed automatic

Mfg. Std. - RWD

Electronic Stability Control System

Mfg. Std. – 3.73 Non-L/S

Mfg. Std.

Mfg. Std. – 25.1 Gallons

One color - White

Mfg. Std. front and rear

Front and rear brackets

Windshield washer and multi-speed wipers

Two (2) front doors, right and left with crank

vertical windows, two (2) right side to open in

opposite directions OR one (1) sliding door, and

two (2) rear doors that open in opposite

directions.

Two (2) outside, right, and left, one (1) inside

Black or Gray preferred

Factory installed

Audio system with AM/FM stereo

Factory installed

Power steering

Minimum of three (3) windows capable of being

opened

Power windows and door locks

Mfg. Std. Tint on all windows

Mfg. Std. speed-fuel-RPM-Std.

Mfg. Std. Colors must blend with interior and

exterior color.

Anti-Lock Brake System (ABS), four (4) wheel

disc brakes

Required for all passengers

Page 4 of 14

Bid Solicitation Document

Air Bags

Tires and Wheels

Spare Tire

Warranties:

Bumper to Bumper Warranty

Drive Train Warranty

Required in front and both sides

235/65R16C BSW

Standard size spare

Three (3) years or 36,000 miles, whichever

comes first

Five (5) year or 60,000 miles

Options:

Body and Chassis

Engine

Gasoline Engine Upgrade

Transmission/Drivetrain

Limited Slip Differential

Transmission Oil Cooler

Electrical

Daytime Running Lights

Batteries

Power Outlet

Doors and Windows

Deep Tinted Windows

Interior

Auxiliary Air Conditioning and Heat

Radio Upgrade

Vinyl Floor

Supplemental Air Bags

Cloth Seats

Font Buckets

Tires and Wheels

Spare

Towing

Electric Brake Controller

Towing Differential

Mid Roof

300 hp, deduct 3.5L, V-6

3.73 L/S

Auxiliary, transmission oil cooler – standard

Add daytime running lights – 942

Dual batteries – 63E

Add 12-volt power outlet – 87A

Add deep tinted windows – 92E

Rear A/C and heat unit – standard factory

installed

Premium audio system with AM/FM stereo and

MP3 capability – 58V

Rubber/vinyl flooring – standard

Head-curtain side impact air bags – standard

Cloth seats – CB

Front bucket seats with console – standard

Mounted full-size spare tire – standard

Towing package including hitch, wiring harness,

upgraded radiator, transmission cooler – 53B

Add electric brake controller – 67D Required 60C

cruise control

Differential for extra towing capacity – X7L

1.10 DELIVERY: FOB DESTINATION

Department of Corrections

Attn: Theresa Spurlock

7800 Corrections Circle

Pine Bluff, AR 71603

A. The Contractor shall contact Theresa Spurlock, Vehicle Manager at 870.850.8567 prior to delivery of

the vehicle and shall follow up with an email to Ms. Spurlock (Theresa.spurlock@arkansas.gov)

confirm delivery date and time.

B. The bid price must include all shipping and handling costs.

Page 5 of 14

description	agency	opening date/time	bid number	buyer
1-Ton, 15-Passenger Vans	Department of Correction	01/26/2024 02:00 PM CST	DOC-24-001

1-Ton, 15-Passenger Vans

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