A REQUEST FOR PROPOSAL
CITY OF BROOKSVILLE
201 HOWELL AVENUE
BROOKSVILLE, FL 34601
Contract Documents and Specifications for:
RFP-CD-2026-0007
Tom Varn Park Streetscape Improvements
Project Solicitation Date: Friday, April 17, 2026
Pre-Bid Conference: Thursday, April 23, 2026 @ 1:00 PM
Question Submission Deadline: Thursday, April 30, 2026 @ 5:00 PM
Questions must be submitted via:
BidNetDirect, OpenBids, or procurement@cityofbrooksville.us
Proposal Submission Deadline: Friday, May 8, 2026 @ 10:00 AM
Bid Opening: Friday, May 8, 2026 @ 10:00 AM
Bid Evaluation Meeting: Tuesday, May 12, 2026 @ 11:30 AM
Submit Bid offer to:
City of Brooksville
Procurement Division
201 Howell Ave.
Brooksville, FL 34601
TENTATIVE BID SCHEDULE
SOLICITATION
Listed above are the tentative dates and times of the project and schedule by which the actions noted must
be completed. If the City finds it necessary to change any of these dates and/or times, the change will be
accomplished by addenda. All dates and times are subject to change at the City’s discretion.
THE BID PACKAGE
Each bid submitted in response to this RFP must contain the following documents:
• Bid Cover Sheet
• Bidder’s Minimum Qualifications
• Schedule of Subcontractors, where applicable
• Reference List
• Attachments A – K
Pursuant to. § 119.07 (b). Fla. Stat., sealed bids, proposals or replies received by an agency pursuant to a
competitive solicitation are exempt from final inspection until such time as the agency provides notice of an
intended decision or until thirty (30) days after the opening of the bids, proposals or final replies, whichever is
earlier.
COMPLETION OF BID SUBMISSION PACKAGE
It is the responsibility of the Bidder to ensure that all pages are included. All Bidders are advised to closely
examine this RFP.
All bids must be submitted on the provided Bid forms. Bids submitted on Bidder’s letterhead or quotation forms
will not be accepted; provided, however, an addendum may be added to the bid form to further explain
qualifications.
Bid forms must be neatly written in ink or typed and must be signed in ink by an officer or employee having
authority to bind the bidder (where a signature is required). Failure to submit a duly signed bid may be cause for
rejection of the bid.
BID PRICES
All prices shall remain valid for ninety (90) days after the date of bid closing or other time stated in the Special
Terms.
The City of Brooksville is not responsible for expenses incurred prior to award.
HOW TO SUBMIT A BID
The original and three (3) copies of the bid must be submitted in a sealed envelope. ENVELOPES
CONTAINING BIDS MUST BE IDENTIFIED AS BID RFP-CD-2026-0007 marked on the outside of the
envelope with title, and date bids are scheduled to be received.
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Please refrain from using staples or binders; original and copies can be separated by individual envelopes or
binder clips.
All sealed bids must be mailed or hand-delivered to:
City of Brooksville
Procurement Division
201 Howell Ave.
Brooksville, FL 34601
Any bid received after 10:00 AM on Friday, May 8, 2026, whether by mail or otherwise, will be returned unopened.
The time of receipt shall be determined by the time clock located in City Hall. Bidders are responsible for ensuring
that their bid is stamped by City personnel by the deadline indicated.
Bids submitted by telephone, telegram facsimile or email shall not be accepted.
Submission of a Bid implies a full understanding of this RFP. Any misunderstanding as to such terms by the
Bidder will not relieve the Bidder from performance.
This RFP consists of this document along with all plans, drawings and/or technical specifications incorporated
or attached to this RFP, all of which are incorporated herein by this reference.
BID REJECTION
Bids may be rejected for noncompliance to requirements after review by the City.
The City of Brooksville reserves the right to reject any or all responses and to waive any irregularities or
informalities.
The City reserves the right to reject any or all bids in whole or in part; to award by any item, group(s) of items,
total bid, or accept the bid that is most advantageous and in the best interest of the City.
BID SYSTEM
The City of Brooksville officially distributes solicitation and addenda documents through the Florida Online Bid
System (www.BidNetDirect.com), Euna OpenBids (demandstar.com), and the City of Brooksville website.
Solicitation documents may be downloaded using these systems.
The City of Brooksville is not responsible for solicitation and addenda documents obtained from sources other
than the Florida Online Bid System, Euna OpenBids, the City website, or the City Procurement Division. Vendors
who submit responses and later claim they did not receive complete documents or had no knowledge of any
change, modifications, or additions made to the official solicitation documents shall still be bound by the
solicitation, including any changes, modifications, or additions to the official solicitation documents.
Only vendors who properly register and obtain solicitation documents directly from the Florida Online Bid System,
Euna OpenBids, or the City website will receive addenda and other important information if issued.
All addenda can be found on the City website, the Florida Online Bid System, Euna OpenBids, or obtained
through the City Procurement Division. Vendors are responsible for acquiring knowledge of changes,
modifications, or additions to official solicitation documents.
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If you obtained a solicitation document or addenda from any other source than the Florida Online Bid System,
Euna OpenBids, or the City of Brooksville website, it is highly recommended that you register as a vendor and
download the official document at www.BIDNETDIRECT.com, demandstar.com, or www.cityofbrooksville.us.
PRE-BID CONFERENCE –
A Pre-bid Meeting will be held on Thursday, April 23, 2026, at 1:00 PM, at Council Chambers at the City of
Brooksville City Hall, 201 Howell Ave., Brooksville, FL, 34601. The purpose of the pre-bid conference is to allow
potential Proposer/Contractors an opportunity to present questions to staff, and obtain clarification of the
requirements contained in the solicitation. This conference will be held only once, and is open to the public.
Please contact the Procurement Division for further information.
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RFP-CD-2026-0007
TOM VARN PARK STREETSCAPE IMPROVEMENTS
SUMMARY OF WORK
Specifications / Planting Schedule –
1. Description
The City of Brooksville desires to improve the entrance appearance into the park. This work will be
accomplished by planting trees in round mulched planting areas. The Contractor is responsible for
providing all material, labor, and equipment necessary to accomplish the planting shown on the
Planting Schedule, and associated plan and detail. The Contractor is also responsible for
maintenance as described in these specifications.
2. Utility Verification
The Contractor shall mark the proposed tree locations for approval, and verify the location of the
waterline shown on the plan. The Contractor shall be responsible for repairing all damage resulting
from neglect or failure to comply with this requirement.
3. Work Zone
Work zone is located at the main entrance to the park, and traffic needs to be maintained. The bike
trail is also in use. The Contractor shall place warning barricades and/or signs on all roads accessing
the area, and utilize a trained flagman to control traffic, if required, to ensure the work zone is secure
at all times. All debris shall be removed from the turf areas, and swept from the roadway and bike
trail sidewalk daily. A staging area is shown on the plan where trees can be unloaded and stored
until planted. The Contractor is responsible for providing for any desired security around the stored
trees, and applying any required watering. All grass areas that are disturbed during construction shall
be resodded. The Contractor is responsible for removal and disposal of excess soil from the planting
pits.
4. Planting
Plants shall be in accordance with the Department of Agriculture's regulation for nursery inspections,
rules, and rating. Plant material shall be true to botanical and common name, and variety as specified
in the Planting Schedule. All plants shall have a normal habit of growth and shall be sound, healthy,
vigorous, and free of insect infestations, weeds, plant diseases, sun scalds, fresh abrasions of the
bark, excessive abrasions, or other objectionable disfigurements.
The size of the plants shall correspond with that normally expected for species and variety of
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This page summarizes the opportunity, including an overview and a preview of the attached documents.
