TO PROVIDE MANAGEMENT, SUPPORT, MAINTENANCE, SERVICE, SYSTEM ENHANCEME

Agency:	State Government of Louisiana
State:	Louisiana
Type of Government:	State & Local
NAICS Category:	541512 - Computer Systems Design Services 541513 - Computer Facilities Management Services 541519 - Other Computer Related Services 541611 - Administrative Management and General Management Consulting Services 561210 - Facilities Support Services
Posted Date:	Jan 7, 2026
Due Date:	Feb 5, 2026
Solicitation No:	JPP-RFP-0510
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Bid Documents:	Please Login to View Page

Bid Number	Description	Date Issued	Bid Open Date/Time
JPP-RFP-0510	TO PROVIDE MANAGEMENT, SUPPORT, MAINTENANCE, SERVICE, SYSTEM ENHANCEME Original: JPP-RFP-0510	01/07/2026	02/05/2026 3:30:00 PM CT

Contact Information for Bid # JPP-RFP-0510

Department	Non State - Jefferson Parish Purchasing Department
Section	Jefferson Parish Purchasing
Dept Code	JPP
Contact	Misty Camardelle
Address	200 Derbigny St., Suite 4400 Gretna, LA 70053
Phone	504-364-2678
Fax	504-364-2693
Email	purchasing@jeffparish.net

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REQUEST FOR PROPOSAL

To provide management, support, maintenance, service, system enhancements, and

equipment procurement for all aspects and components of the Parish's Motorola P25

800 MHz radio system and subscriber units.

RFP No.: __0510_______________________

Proposal Receipt Date: __February 05, 2026____________

Proposal Receipt Time: __3:30 p.m.____________

Jefferson Parish

Department of Purchasing

200 Derbigny Street, Suite 4400

Gretna, LA 70053

(504) 364-2678

TABLE OF CONTENTS

PART I – ADMINISTRATIVE AND GENERAL INFORMATION ………………………..3

1.1 Background, Goals and Objectives........................................................................................... 3

1.2 Purpose...................................................................................................................................... 3

1.3 Pre-proposal Conference........................................................................................................... 4

1.4 Proposal Guarantee ................................................................................................................... 4

1.5 Performance Bond .................................................................................................................... 4

1.6 Fidelity Bond Requirements ..................................................................................................... 4

1.7 Scope of Work/Services............................................................................................................ 4

1.8 Proposer Minimum Requirements ............................................................................................ 5

1.9 Period of Agreement ................................................................................................................. 6

1.10 Deliverables ............................................................................................................................ 6

1.11 Location .................................................................................................................................. 6

1.12 Proposal Submittal .................................................................................................................. 6

1.13 Proposal Response Format...................................................................................................... 7

1.14 Schedule of Events................................................................................................................ 10

PART II – EVALUATION CRITERIA ................................................................................... 10

2.1 Technical Proposal.................................................................................................................. 11

2.2 Price Proposal ......................................................................................................................... 11

PART III – RFP INSTRUCTIONS, AND TERMS AND CONDITIONS ............................ 11

3.1 Number of Response Copies................................................................................................... 11

3.2 Legibility/Clarity..................................................................................................................... 11

3.4 Written Inquiries ..................................................................................................................... 12

3.5 Inquiry Periods........................................................................................................................ 12

3.6 Required Signed and Notarized Affidavits ............................................................................. 13

3.7 Proposal Validity .................................................................................................................... 13

3.8 Revisions, Withdrawals, Protest Procedures .......................................................................... 14

3.9 Cost of Offer Preparation........................................................................................................ 14

3.10 Acceptance of Proposal Content........................................................................................... 14

3.11 Written or Oral Discussions/Presentations ........................................................................... 14

3.12 Standard Terms and Conditions and Non-negotiable Contract Terms ................................. 15

3.13 Taxes ..................................................................................................................................... 15

3.14 Selected Proposer’s Responsibilities .................................................................................... 15

3.15 Insurance Requirements........................................................................................................ 16

3.16 Sub-Contractor Requirements............................................................................................... 16

3.17 No Guarantee of Quantities .................................................................................................. 16

3.18 Contract Negotiations ........................................................................................................... 16

3.19 Cancellation of RFP or Rejection of Proposals .................................................................... 17

3.20 Evaluation and Selection....................................................................................................... 17

3.21 Indemnification ..................................................................................................................... 19

3.22 Payment for Services ............................................................................................................ 19

3.23 Termination........................................................................................................................... 19

3.24 Assignment ........................................................................................................................... 20

3.25 EEOC and ADA Compliance ............................................................................................... 20

3.26 Records ................................................................................................................................. 21

3.27 Content of Contract/Order of Precedence............................................................................. 21

3.28 Contract Changes .................................................................................................................. 22

3.29 Substitution of Personnel ...................................................................................................... 22

3.30 Force Majeure ....................................................................................................................... 22

3.31 Governing Law ..................................................................................................................... 22

3.32 Claims or Controversies........................................................................................................ 22

PART IV – FEDERAL CONTRACT PROVISIONS ............................................................. 23

PART V – PERFORMANCE STANDARDS........................................................................... 23

5.1 Performance Requirements..................................................................................................... 23

5.2 Performance Measurement/Evaluation ................................................................................... 23

PART VI - APPENDICES ......................................................................................................... 24

ATTACHMENT “A” Insurance Requirements............................................................................ 24

ATTACHMENT “B” Price Proposal............................................................................................ 26

ATTACHMENT “C” Signature Page........................................................................................... 30

ATTACHMENT “D” Evidence of Authority............................................................................... 33

ATTACHMENT “E” Request for Proposal Affidavit.................................................................. 33

REQUEST FOR PROPOSAL

FOR:

Motorola P25 800 MHz Radio System Support, Maintenance, and Subscriber Unit

Procurement, Preventive Maintenance, and Repair.

PART I – ADMINISTRATIVE AND GENERAL INFORMATION

1.1 Background, Goals and Objectives

Jefferson Parish seeks proposals from qualified firms to provide management, support,

maintenance, service, system enhancements, and equipment procurement for all aspects

and components of the Parish's Motorola P25 800 MHz radio system and subscriber units.

The Parish operates a 16-channel, two-site simulcast Project 25 system with nearly 750

active subscriber units serving both public safety and non-public safety agencies. This

system serves as the primary communications platform for the daily operations of non-public

safety departments and serves as a backup system for emergency responders. As a coastal

community, Jefferson Parish is vulnerable to natural disasters, making continuous, reliable

radio system performance essential.

The Parish requires a vendor capable of delivering comprehensive services in three key

areas:

1. Radio System Support, Maintenance & Management – preventative maintenance,

monitoring, repair, system enhancements, and technical support.

2. Subscriber Unit Support – maintenance, installation, programming, and repair of

mobile and portable radios, consoles, and fire station alerting solutions.

3. Procurement Services – acquisition of subscriber units, accessories, infrastructure

components (Motorola APC catalog items and non-Motorola branded items as

needed), and related software, to include software subscriptions.

Additional expectations include:

• As needed, Special Projects, such as emergency replacement parts, emergency

response, reports/records, FCC licensing assistance, installation/removals, annual

evaluations, tower inspections, and support for system upgrades.

1.2 Purpose

The purpose of this Request for Proposal (RFP) is to obtain competitive proposals as

allowed by Code of Ordinances, Parish of Jefferson, State of Louisiana (hereinafter “JPCO”)

Section 2-895 from bona fide, qualified Proposers who are interested in providing Scope of

Work as defined in Part II hereof. By submitting a proposal, Proposer agrees to comply with

all provisions of Louisiana law as well as compliance with the Jefferson Parish Code of

Ordinances, Louisiana Code of Ethics, and applicable Jefferson Parish ethical standards.

1.3 Pre-proposal Conference

NOT REQUIRED FOR THIS RFP.

1.4 Proposal Guarantee

NOT REQUIRED FOR THIS RFP.

1.5 Performance Bond

NOT REQUIRED FOR THIS RFP.

1.6 Fidelity Bond Requirements

NOT REQUIRED FOR THIS RFP.

1.7 Scope of Work/Services

System Maintenance & Support

• Annual Preventive Maintenance Inspections (PMI) of system infrastructure.

• Regularly scheduled site inspections, alarm monitoring, system backups, and

reporting.

• Support for dispatch consoles, logging equipment, telephone interconnect,

microwave links, Ethernet connections, network equipment, firewalls, and other

pertinent infrastructure equipment, which shall include software updates and

patching per manufacturer guidelines.

Subscriber Unit Services

• PMI for all Parish subscriber units.

• Testing and alignment per FCC and manufacturer standards.

• Repair, alignment, and reporting for each serviced unit.

• Motorola Depot repair services

Installation Services

• Installations of mobile radios, data terminals, and related equipment in vehicles and

facilities, including fire station alerting solutions.

• Compliance with Motorola standards (R56 and fixed network quality standards).

• Warranty of installations

Procurement of Equipment

• Provision of Motorola APC catalog items and accessories at a discounted

percentage off the list price. At a minimum, this equipment shall include

Subscriber Units & Accessories

• Motorola portable radios, mobile radios, and vehicular adapters.

• OEM accessories, including antennas, chargers, batteries, cases,

microphones, and cables.

• Fire Paging & Station Alerting system solutions

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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TO PROVIDE MANAGEMENT, SUPPORT, MAINTENANCE, SERVICE, SYSTEM ENHANCEME

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