To Provide Food and Related Services to Jefferson Parish Field Staff

REQUEST FOR PROPOSAL
To Provide Food and Related Services to Jefferson Parish Field Staff During a
Declared Emergency.
RFP No.: 0513
Proposal Receipt Date: May 22,2026
Proposal Receipt Time: 3:30 P.M.
Jefferson Parish
Department of Purchasing
200 Derbigny Street, Suite 4400
Gretna, LA 70053
(504) 364-2678

ARE YOU A VENDOR
WITH JEFFERSON PARISH?
Jefferson Parish is in the process of updating its procurement system. All vendors
are encouraged to register for an upcoming training session to learn more about
the new system and what to expect. Don't miss your chance to learn how to
register, update your profile, and upload certifications, insurance, and licenses!
Register to attend one of the training sessions
listed below at www.JeffParish.gov/Purchasing
Friday, East Bank Regional Library - 4747 West 1:45 to
May 8, 2026 Napoleon Avenue, Metairie, LA 70001 4:00 PM
Friday, General Government Building - 200 Derbigny Street, 1:30 to
May 15, 2026 2nd Floor Council Chambers, Gretna, LA 70053 4:30PM
Vendor Registration for the new system will open on Monday, May 18, just
before Memorial Day. If you don't register, you won't be able to bid on any
future opportunities. For questions, please email My.Ngo@jeffparish.gov.

April 22, 2026
Re: Action Required from our Vendor Community - Jefferson Parish Transition to New
Financial Management System
Dear Jefferson Parish Vendor,
Jefferson Parish is pleased to announce that we are transitioning to a new Financial
Management System - an Enterprise Resource Planning (ERP) solution by Infor Public Sector-
which will replace our current financial system. The new system is scheduled to go live on July 1,
2026, and represents a significant step forward in improving efficiency, transparency, and service
across our financial and procurement operations.
As part of this transition, Jefferson Parish will soon begin a phased migration from our
legacy Financial Management System to our new ERP. During this time, certain financial and
procurement activities will be limited or temporarily paused to shift workflows and data to the new
system. Specifically, this includes the issuance of new Purchase Orders, the awarding of new
contracts, and the processing of invoices for payment. We strongly encourage vendors to plan
accordingly to minimize any disruption to your operations.
Additionally, ALL VENDORS will be REQUIRED to register in the new Infor Supplier Portal
to interact with the Parish's Purchasing Department to ensure continued eligibility for payments
and contract opportunities with the Parish. Through the new Infor self-service Supplier Portal, our
vendors will be able to better manage their profiles, respond to solicitations, track Purchase
Orders, and upload invoices, certifications, insurance documents, and licenses.
Registering in the Infor Supplier Portal is MANDATORY. To assist our vendor community,
the Parish Purchasing Department will host two Infor Supplier Portal training sessions-details
are below and in the attached flyer.
The following are noteworthy dates to prepare you for our transition to the new Infor ERP:
* May 8th - Supplier Portal Training at East Bank Regional Library (first of two training
opportunities)
* May 15th - Supplier Portal Training at General Government Building, Gretna (final training
opportunity)
* May 22nd - Final day for issuance of new Purchase Orders
* June 5th - Final day to submit invoices for payment
* June 13th - June 30th - full stop of accounting processes

We strongly encourage all vendors to submit invoices, payment requests, and any outstanding
documentation as early as possible, no later than June 5th, to help minimize potential delays.
Please be assured that every effort is being made to complete this transition as efficiently as
possible. We expect normal accounting operations to resume in early July as our Finance team
and Infor are committed to minimizing any disruption to our valued vendor partners.
If you have any questions or require assistance during this time, please contact our
Purchasing Department at 504-364-2690 or email My.Ngo@jeffparish.gov.
We appreciate your continued partnership and cooperation during this important transition.
Sincerely,
Cynthia Lee Sheng
Jefferson Parish President

TABLE OF CONTENTS
PART I - ADMINISTRATIVE AND GENERAL INFORMATION .............................4
1.1 Background, Goals and Objectives ........................................................................................... 4
1.2 Purpose ...................................................................................................................................... 4
1.3 Pre-proposal Conference ........................................................................................................... 4
1.4 Proposal Guarantee ................................................................................................................... 4
1.5 Performance Bond .................................................................................................................... 4
1.6 Fidelity Bond Requirements ..................................................................................................... 4
1.7 Scope of Work/Services ............................................................................................................ 4
1.8 Proposer Minimum Requirements ............................................................................................ 7
1.9 Period of Agreement ................................................................................................................. 8
1.10 Deliverables ............................................................................................................................ 7
1.11 Location .................................................................................................................................. 7
1.12 Proposal Submittal .................................................................................................................. 9
1.13 Proposal Response Format .................................................................................................... 10
1.14 Schedule of Events ................................................................................................................ 11
PART II - EVALUATION CRITERIA ................................................................................... 12
2.1 Technical Proposal .................................................................................................................. 12
2.2 Price Proposal ......................................................................................................................... 13
PART III - RFP INSTRUCTIONS, AND TERMS AND CONDITIONS ............................ 13
3.1 Number of Response Copies ................................................................................................... 13
3.2 Legibility/Clarity..................................................................................................................... 13
3.4 Written Inquiries ..................................................................................................................... 13
3.5 Inquiry Periods ........................................................................................................................ 14
3.6 Required Signed and Notarized Affidavits ............................................................................. 14
3.7 Proposal Validity .................................................................................................................... 15
3.8 Revisions, Withdrawals, Protest Procedures .......................................................................... 15
3.9 Cost of Offer Preparation ........................................................................................................ 15
3.10 Acceptance of Proposal Content ........................................................................................... 16
3.11 Written or Oral Discussions/Presentations ........................................................................... 16
3.12 Standard Terms and Conditions and Non-negotiable Contract Terms ................................. 16
3.13 Taxes ..................................................................................................................................... 17
3.14 Selected Proposer's Responsibilities .................................................................................... 17
3.15 Insurance Requirements ........................................................................................................ 17
3.16 Sub-Contractor Requirements ............................................................................................... 17
3.17 No Guarantee of Quantities .................................................................................................. 18
3.18 Contract Negotiations ........................................................................................................... 18
3.19 Cancellation of RFP or Rejection of Proposals .................................................................... 18
3.20 Evaluation and Selection....................................................................................................... 18
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3.21 Indemnification ..................................................................................................................... 20
3.22 Payment for Services ............................................................................................................ 21
3.23 Termination ........................................................................................................................... 21
3.24 Assignment ........................................................................................................................... 22
3.25 EEOC and ADA Compliance ............................................................................................... 22
3.26 Records ................................................................................................................................. 23
3.27 Content of Contract/Order of Precedence ............................................................................. 23
3.28 Contract Changes .................................................................................................................. 23
3.29 Substitution of Personnel ...................................................................................................... 23
3.30 Force Majeure ....................................................................................................................... 24
3.31 Governing Law ..................................................................................................................... 24
3.32 Claims or Controversies ........................................................................................................ 24
PART IV - FEDERAL CONTRACT PROVISIONS ............................................................. 24
PART V - PERFORMANCE STANDARDS ........................................................................... 25
5.1 Performance Requirements ..................................................................................................... 25
5.2 Performance Measurement/Evaluation ................................................................................... 25
PART VI - APPENDICES ......................................................................................................... 26
ATTACHMENT "A" Federal Contract Provisions ...................................................................... 26
Certification of Restrictions on Lobbying................................................................51
Debarment/Suspension Certification......................................................................52
ATTACHMENT "B" Insurance Requirements ............................................................................ 55
ATTACHMENT "C" Price Proposal............................................................................................ 55
ATTACHMENT "D" Sample Menu ............................................................................................ 57
ATTACHMENT "E" Signature Page ........................................................................................... 67
ATTACHMENT "F" Evidence of Authority ............................................................................... 67
ATTACHMENT "G" Request for Proposal Affidavit...................................................69
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REQUEST FOR PROPOSAL
FOR
To provide food and related services to Jefferson Parish field staff during a
declared emergency.
PART I - ADMINISTRATIVE AND GENERAL INFORMATION
1.1 Background, Goals and Objectives
Jefferson Parish is interested in establishing a contract to provide meals and related
services for the Jefferson Parish essential duty field staff during emergency events. This
contract may be invoked for Parish, State and Federally declared disaster events.
1.2 Purpose
The purpose of this Request for Proposal (RFP) is to obtain competitive proposals as
allowed by Code of Ordinances, Parish of Jefferson, State of Louisiana (hereinafter "JPCO")
Section 2-895 from bona fide, qualified Proposers who are interested in providing Scope of
Work as defined in Part II hereof. By submitting a proposal, Proposer agrees to comply with
all provisions of Louisiana law as well as compliance with the Jefferson Parish Code of
Ordinances, Louisiana Code of Ethics, and applicable Jefferson Parish ethical standards.
1.3 Pre-proposal Conference
NOT REQUIRED FOR THIS RFP.
1.4 Proposal Guarantee
NOT REQUIRED FOR THIS RFP.
1.5 Performance Bond
NOT REQUIRED FOR THIS RFP.
1.6 Fidelity Bond Requirements
NOT REQUIRED FOR THIS RFP.
1.7 Scope of Work/Services
A. The proposer will be required to purchase all items to prepare, cook, serve, and
clean-up after each set meal time (Breakfast, Lunch, Dinner). Proposers shall be
required to submit a sample menu with their submissions. See attachment "D" for
sample menu.
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The proposer selected will be required to provide proof of, at a minimum, the following:
1. A written logistics plan specific to Jefferson Parish, within 30 days of receiving contract.
Proposer and network service providers identified in Proposer's response shall register
on Jumpstart Jefferson for reentry placards to ensure reentry of resources into the parish
for long duration emergency events.
2. Written identification of vendor resources required to provide a full and timely response
in establishing services required by Jefferson Parish. Resources may include but are not
limited to meals, snacks, drinks, water and ice.
3. Written identification of a network of service and equipment providers to meet Jefferson
Parish resource needs. This shall include the physical locations of the network service
providers to be utilized while performing contractual work.
4. Establishment of contracts with vendors capable of providing service of the
aforementioned resource needs within 6 hours of telephone or electronic Notice to
Proceed.
B. Management and Maintenance of Resources:
1. The proposer will maintain a network of service providers adequate enough to ensure
that Jefferson Parish contract specifications will be met, even in the event where an
emergency impacting Jefferson Parish also impacts other customers served by the
proposer.
2. The proposer will maintain the Vendor Service Network, with major food service houses,
on-site food storage and preparation capabilities, in a state of readiness that can be
called upon and deployed to the locations outlined in this RFP at all times.
3. The proposer will maintain regular contact with all providers identified in the Vendor
Service Network to assure readiness. Notification shall be made to the Director of
Emergency Management if a provider moves to another physical location or is unable to
perform resource and equipment services due to business closure.
4. The proposer will have at least one backup provider as well as an out of area backup
provider, to be located beyond a 250-mile perimeter of Jefferson Parish, for execution of
resource and equipment service needs for continuity of operations and plan integrity.
5. The proposer will provide complete accountability of all expenses, to include daily sign in
sheets provided by Jefferson Parish Emergency Management and any other
documentation requested by Jefferson Parish.
6. The proposer will provide a post-event critique consisting of a self-review and feedback
from Jefferson Parish and other involved parties. Results of the post-event critique will
be incorporated into future strategic planning initiatives.
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7. The proposer will participate in all emergency exercises.
C. Logistics Response Needs
1. The proposer will meet the following needs outlined in the Jefferson Parish Emergency
Operations Plan:
a. Upon notification by the Jefferson Parish Director of Emergency Management of the
activation of this contract, the proposer shall be prepared to provide the below
described meal plans within 24 hours of telephone or electronic Notice to Proceed to all
or some of the locations outlined in the below section 1.11. Jefferson Parish Emergency
Management may choose one of the following plans or a combination thereof. Example:
Plan A may be chosen for one location and Plan C may be chosen for other sites.
i. PLAN (A): Three (3) hot meals (breakfast, lunch, and dinner); including
beverages, and fresh fruit (bananas, red apples and navel oranges) for each meal.
Coffee and Snacks will be provided between breakfast, lunch and dinner. Minimum
of fifty (50) See sample meal menu - attachment "D"
ii. PLAN (B): Two (2) hot meals (breakfast and dinner) and one (1) cold meal
(lunch); including beverages and fresh fruit (bananas, red apples and navel
oranges) for each meal and a Box meal lunch that can be taken in the field without
spoilage (shall include an insulated gel pack designed to minimize condensation
and prevent spoilage. Box meal must contain a sandwich made with sliced bread
(white/wheat) and turkey, ham or hummus a nutritional snack, chips and fresh fruit
(bananas, red apples or navel oranges) to compliment the sandwich.) Coffee and
Snacks will be provided between breakfast, lunch and dinner. Minimum of fifty (50).
See sample meal menu - attachment "D"
iii. PLAN (C): One (1) hot meal (meal to be specified by the department) and two
(2) cold meals (meals specified by the department); including beverages and fresh
fruit (bananas, red apples and navel oranges) for each meal and a Box lunch meal
that can be taken in the field without spoilage (shall include an insulated gel pack
designed to minimize condensation and prevent spoilage. Box lunch meal must
contain a sandwich made with sliced bread (white/wheat), turkey, ham or hummus
(at least 4oz per sandwich), sliced American cheese, a nutritional snack, chips and
fresh fruit (bananas, red apples or navel oranges) to compliment the sandwich).
See sample meal menu - attachment" D"
iv. PLAN (D): Box meals including beverages, Box meal lunch that can be taken in
the field without spoilage (shall include an insulated gel pack designed to
minimize condensation and prevent spoilage. Box lunch meal must contain a
sandwich made with sliced bread (white/wheat) and turkey, ham or hummus, a
nutritional snack, chips and fresh fruit (bananas, red apples or navel oranges) to
compliment the sandwich.); Minimum of fifty (50). See sample menu - attachment
"D"
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b. Jefferson Parish shall only be responsible for payment to proposer based on the
number of meals ordered by the Jefferson Parish Director of Emergency Management.
If the number of meals change, the Jefferson Parish Director of Emergency Management
shall notify proposer twenty-four (24) hours in advance of meal time on the new
estimated number. The proposer shall then provide meals based on that number until
further notice is provided by the Jefferson Parish Director of Emergency Management.
c. Proposer should be prepared to utilize Emergency Operation Center kitchen to provide
requested services. In addition, vendor must be ready to mobilize a mobile kitchen
facility, if Emergency Operations Center kitchen is not available.
d. Each box meal should have a minimum of 1/4 pound of meat or hummus on each
sandwich. Provided between breakfast, lunch and dinner. Minimum of
fifty (50) See sample meal menu - attachment "D"
2. Delivery Date or Time Frames for Completion of Work Tasks
Proposer shall be able to respond and provide service within twenty-four (24) hours of
telephone or electronic activation for designated Emergency Operations Center.
1.8 Proposer Minimum Requirements
The proposer must be able to respond and provide services within twenty-four (24) hours
of telephone or electronic Notice to Proceed. Jefferson Parish requires a written logistics
plan containing a list of vendors they will use to supply food, equipment and any other
pertinent supplies needed to fulfill the scope of the contract in the time constraints listed in
the RFP. Vendor is to maintain a network of service providers to ensure that RFP
requirements are met even if the emergency event impacts other customers served by
vendor. Vendor is to assure readiness and will have a backup provider as well as an out-
of-area provider for all services required. In addition to providing meals, the vendor must
have food storage and preparation capabilities.
The proposer must meet all requirements in the State Sanitary Code and have the
necessary permits from the Louisiana Department of Health for food preparation and
handling.
The Department of Emergency Management desires to establish/obtain/receive/etc.
Proposer Requirements:
A. A Proposer, to be selected, must be experienced at providing services similar in
nature and complexity to the project outlined in this Request For Proposal and must
demonstrate their ability to meet the following minimum requirements:
The Proposer may satisfy these Minimum Requirements through the use of a subcontractor.
However, required Louisiana Contractors Licenses or other license requirements listed in
this Section may not be satisfied through the use of a subcontractor.
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