TO PROVIDE FOOD AND RELATED SERVICES TO CITIZENS IN JEFFERSON PARISH S

REQUEST FOR PROPOSAL
To provide food and related services to citizens in Jefferson Parish shelters during a
declared emergency.
RFP No.: ___0515______________________
Proposal Receipt Date: __May 21, 2026____________
Proposal Receipt Time: __3:30 p.m.____________
Jefferson Parish
Department of Purchasing
200 Derbigny Street, Suite 4400
Gretna, LA 70053
(504) 364-2678

TABLE OF CONTENTS
PART I - ADMINISTRATIVE AND GENERAL INFORMATION .............................4
1.1 Background, Goals and Objectives ........................................................................................... 4
1.2 Purpose ...................................................................................................................................... 4
1.3 Pre-proposal Conference ........................................................................................................... 4
1.4 Proposal Guarantee ................................................................................................................... 4
1.5 Performance Bond .................................................................................................................... 4
1.6 Fidelity Bond Requirements ..................................................................................................... 4
1.7 Scope of Work/Services ............................................................................................................ 4
1.8 Proposer Minimum Requirements ............................................................................................ 7
1.9 Period of Agreement ................................................................................................................. 8
1.10 Deliverables ............................................................................................................................ 8
1.11 Location .................................................................................................................................. 9
1.12 Proposal Submittal .................................................................................................................. 9
1.13 Proposal Response Format ...................................................................................................... 9
1.14 Schedule of Events ................................................................................................................ 11
PART II - EVALUATION CRITERIA ................................................................................... 12
2.1 Technical Proposal .................................................................................................................. 12
2.2 Price Proposal ......................................................................................................................... 12
PART III - RFP INSTRUCTIONS, AND TERMS AND CONDITIONS ............................ 13
3.1 Number of Response Copies ................................................................................................... 13
3.2 Legibility/Clarity..................................................................................................................... 13
3.4 Written Inquiries ..................................................................................................................... 13
3.5 Inquiry Periods ........................................................................................................................ 13
3.6 Required Signed and Notarized Affidavits ............................................................................. 14
3.7 Proposal Validity .................................................................................................................. 145
3.8 Revisions, Withdrawals, Protest Procedures .......................................................................... 15
3.9 Cost of Offer Preparation ........................................................................................................ 15
3.10 Acceptance of Proposal Content ........................................................................................... 15
3.11 Written or Oral Discussions/Presentations ......................................................................... 156
3.12 Standard Terms and Conditions and Non-negotiable Contract Terms ................................. 16
3.13 Taxes ..................................................................................................................................... 17
3.14 Selected Proposer's Responsibilities .................................................................................... 17
3.15 Insurance Requirements ........................................................................................................ 17
3.16 Sub-Contractor Requirements ............................................................................................... 17
3.17 No Guarantee of Quantities ................................................................................................ 178
3.18 Contract Negotiations ........................................................................................................... 18
3.19 Cancellation of RFP or Rejection of Proposals .................................................................... 18
3.20 Evaluation and Selection....................................................................................................... 18
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3.21 Indemnification ..................................................................................................................... 20
3.22 Payment for Services ............................................................................................................ 20
3.23 Termination ........................................................................................................................... 21
3.24 Assignment ......................................................................................................................... 212
3.25 EEOC and ADA Compliance ............................................................................................... 22
3.26 Records ................................................................................................................................. 22
3.27 Content of Contract/Order of Precedence ............................................................................. 23
3.28 Contract Changes .................................................................................................................. 23
3.29 Substitution of Personnel ...................................................................................................... 23
3.30 Force Majeure ....................................................................................................................... 23
3.31 Governing Law ..................................................................................................................... 23
3.32 Claims or Controversies ...................................................................................................... 234
PART IV - FEDERAL CONTRACT PROVISIONS ............................................................. 24
PART V - PERFORMANCE STANDARDS ........................................................................... 24
5.1 Performance Requirements ..................................................................................................... 24
5.2 Performance Measurement/Evaluation ................................................................................... 24
PART VI - APPENDICES ......................................................................................................... 26
ATTACHMENT "A" Federal Contract Provisions ...................................................................... 26
Certification of Restrictions on Lobbying 51
Debarment/Suspension Certification 52
ATTACHMENT "B" Insurance Requirements .......................................................................... 543
ATTACHMENT "C" Price Proposal............................................................................................ 55
ATTACHMENT "D" Sample Menu ............................................................................................ 57
ATTACHMENT "E" Signature Page ......................................................................................... 666
ATTACHMENT "F" Evidence of Authority ............................................................................. 687
ATTACHMENT "G" Request for Proposal Affidavit...................................................69
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REQUEST FOR PROPOSAL
FOR
To provide food and related services to citizens in Jefferson Parish shelters during
a declared emergency
PART I - ADMINISTRATIVE AND GENERAL INFORMATION
1.1 Background, Goals and Objectives
Jefferson Parish is interested in establishing a contract to provide meals and related
services to citizens for emergency sheltering events. This contract may be invoked for
Parish, State and Federally declared disaster events.
1.2 Purpose
The purpose of this Request for Proposal (RFP) is to obtain competitive proposals as
allowed by Code of Ordinances, Parish of Jefferson, State of Louisiana (hereinafter "JPCO")
Section 2-895 from bona fide, qualified Proposers who are interested in providing Scope of
Work as defined in Part II hereof. By submitting a proposal, Proposer agrees to comply with
all provisions of Louisiana law as well as compliance with the Jefferson Parish Code of
Ordinances, Louisiana Code of Ethics, and applicable Jefferson Parish ethical standards.
1.3 Pre-proposal Conference
NOT REQUIRED FOR THIS RFP.
1.4 Proposal Guarantee
NOT REQUIRED FOR THIS RFP.
1.5 Performance Bond
NOT REQUIRED FOR THIS RFP.
1.6 Fidelity Bond Requirements
NOT REQUIRED FOR THIS RFP.
1.7 Scope of Work/Services
A. The proposer will be required to purchase all items to prepare, cook, serve, and
clean-up after each set meal time (Breakfast, Lunch, Dinner). Proposers shall be
required to submit a sample menu with their submissions. See attachment "D" for
sample menu.
The proposer selected will be required to provide proof of, at a minimum, the following:

1. A written logistics plan specific to Jefferson Parish, within 30 days of receiving contract.
Proposer and network service providers identified in Proposer's response shall register
on Jumpstart Jefferson for reentry placards to ensure reentry of resources into the parish
for long duration emergency events.
2. Written identification of vendor resources required to provide a full and timely response
in establishing services required by Jefferson Parish. Resources may include but are not
limited to meals, snacks, drinks, water and ice.
3. Written identification of a network of service and equipment providers to meet Jefferson
Parish resource needs. This shall include the physical locations of the network service
providers to be utilized while performing contractual work.
4. Establishment of contracts with vendors capable of providing service of the
aforementioned resource needs within 6 hours of telephone or electronic Notice to
Proceed.
B. Management and Maintenance of Resources:
1. The proposer will maintain a network of service providers adequate enough to ensure
that Jefferson Parish contract specifications will be met, even in the event where an
emergency impacting Jefferson Parish also impacts other customers served by the
proposer.
2. The proposer will maintain the Vendor Service Network, with major food service houses,
on-site food storage and preparation capabilities, in a state of readiness that can be
called upon and deployed to the locations outlined in this RFP at all times.
3. The proposer will maintain regular contact with all providers identified in the Vendor
Service Network to assure readiness. Notification shall be made to the Director of
Emergency Management if a provider moves to another physical location or is unable to
perform resource and equipment services due to business closure.
4. The proposer will have at least one backup provider as well as an out of area backup
provider, to be located beyond a 250-mile perimeter of Jefferson Parish, for execution of
resource and equipment service needs for continuity of operations and plan integrity.
5. The proposer will provide complete accountability of all expenses, to include daily sign in
sheets provided by Jefferson Parish Emergency Management and any other
documentation requested by Jefferson Parish.
6. The proposer will provide a post-event critique consisting of a self-review and feedback
from Jefferson Parish and other involved parties. Results of the post-event critique will
be incorporated into future strategic planning initiatives.
7. The proposer will participate in all emergency exercises.

C. Logistics Response Needs
1. The proposer will meet the following needs outlined in the Jefferson Parish Emergency
Operations Plan:
a. Upon notification by the Jefferson Parish Director of Emergency Management of the
activation of this contract, the proposer shall be prepared to provide the below
described meal plans within 24 hours of telephone or electronic Notice to Proceed to all
or some of the locations outlined in the below section 1.11. Jefferson Parish Emergency
Management may choose one of the following plans or a combination thereof. Example:
Plan A may be chosen for one location and Plan C may be chosen for other sites.
i. PLAN (A): Three (3) hot meals (breakfast, lunch, and dinner); including
beverages, and fresh fruit (bananas, red apples and navel oranges) for each meal.
Coffee and Snacks will be provided between breakfast, lunch and dinner. Minimum
of fifty (50) See sample meal menu - attachment "D"
ii. PLAN (B): Two (2) hot meals (breakfast and dinner) and one (1) cold meal
(lunch); including beverages and fresh fruit (bananas, red apples and navel
oranges) for each meal and a Box meal lunch that can be taken in the field without
spoilage (shall include an insulated gel pack designed to minimize condensation
and prevent spoilage. Box meal must contain a sandwich made with sliced bread
(white/wheat) and turkey, ham or hummus, a nutritional snack, chips and fresh fruit
(bananas, red apples or navel oranges) to compliment the sandwich.) Coffee and
Snacks will be provided between breakfast, lunch and dinner. Minimum of fifty (50).
See sample meal menu - attachment "D"
iii. PLAN (C): One (1) hot meal (meal to be specified by the department) and two
(2) cold meals (meals specified by the department); including beverages and fresh
fruit (bananas, red apples and navel oranges) for each meal and a Box meal lunch
that can be taken in the field without spoilage (shall include an insulated gel pack
designed to minimize condensation and prevent spoilage. Box meal lunch must
contain a sandwich made with sliced bread (white/wheat), turkey, ham or hummus
(at least 4oz per sandwich), sliced American cheese, a nutritional snack, chips and
fresh fruit (bananas, red apples or navel oranges) to compliment he sandwich). See
sample meal menu - attachment" D"
iv. PLAN (D): Box meals including beverages, Box meal lunch (Box meals must
include special dietary needs as requested) that can be taken in the field without
spoilage (shall include an insulated gel pack designed to minimize condensation
and prevent spoilage. Box meal must contain a sandwich made with sliced bread
(white/wheat) and turkey, ham or hummus, a nutritional snack, chips and fresh fruit
(bananas, red apples or navel oranges) to compliment the sandwich.); Minimum of
fifty (50). See sample menu - attachment "D"
b. Jefferson Parish shall only be responsible for payment to proposer based on the
number of meals ordered by the Jefferson Parish Director of Emergency Management.

If the number of meals change, the Jefferson Parish Director of Emergency
Management shall notify proposer twenty-four (24) hours in advance of meal time on
the new estimated number. The proposer shall then provide meals based on that
number until further notice is provided by the Jefferson Parish Director of Emergency
Management.
c. Proposer should be prepared to utilize Emergency Operation Center kitchen to provide
requested services. In addition, vendor must be ready to mobilize a mobile kitchen
facility, if Emergency Operations Center kitchen is not available.
d. Each box meal lunch should have a minimum of 1/4 pound of meat or hummus on each
sandwich, provided between breakfast, lunch and dinner. Minimum of
fifty (50) See sample meal menu - attachment "D"
2. Delivery Date or Time Frames for Completion of Work Tasks
Proposer shall be able to respond and provide service within twenty-four (24) hours of
telephone or electronic activation for designated Emergency Operations Center.
1.8 Proposer Minimum Requirements
The proposer must be able to respond and provide services within twenty-four (24) hours
of telephone or electronic Notice to Proceed. Jefferson Parish requires a written logistics
plan containing a list of vendors they will use to supply food, equipment and any other
pertinent supplies needed to fulfill the scope of the contract in the time constraints listed in
the RFP. Vendor is to maintain a network of service providers to ensure that RFP
requirements are met even if the emergency event impacts other customers served by
vendor. Vendor is to assure readiness and will have a backup provider as well as an out-
of-area provider for all services required. In addition to providing meals, the vendor must
have food storage and preparation capabilities.
The proposer must meet all requirements in the State Sanitary Code and have the
necessary permits from the Louisiana Department of Health for food preparation and
handling
The Department of Emergency Management desires to establish/obtain/receive/etc.
Proposer Requirements:
A. A Proposer, to be selected, must be experienced at providing services similar in
nature and complexity to the project outlined in this Request For Proposal and must
demonstrate their ability to meet the following minimum requirements:
The Proposer may satisfy these Minimum Requirements through the use of a subcontractor.
However, required Louisiana Contractors Licenses or other license requirements listed in
this Section may not be satisfied through the use of a subcontractor.
Proposer shall be evaluated on their responsiveness and responsibleness Responsiveness
refers to the proposer's adequacy of response to the requirements of this RFP. In the
Parish's sole discretion, immaterial errors or omissions related to mandatory criteria may be

resolved without leading to a finding of an unresponsive proposal. However, material errors
or omissions related to Price, Quality, or Quantity shall not be allowed. Responsibility refers
to the proposer's ability to perform the Scope of Work stated herein.
References:
Proposers must provide a minimum of three (3) references (governmental and/or private),
for whom equal or larger scope of services are either currently being provided or have been
provided in recent past (department to define recent past but not to exceed past two years).
Contact person(s), addresses and telephone numbers for each reference shall be included.
Warranties:
The proposer shall provide a complete inventory of equipment installed, including
description, manufacturer, model, and serial number, and submit any manufacturer's
warranty or registration forms. If the manufacturer's warranty is longer than one year; such
warranty shall be provided to the Parish. The proposer shall warrant all equipment to be
free of defects in materials and workmanship for one year from the date of substantial
completion of the project. For any failures within the warranty period, provide answers to
service calls and requests for information within a 24-hour period and repair or replace any
faulty item within a 23-hour period without charge, including parts and labor.
Industry Standards/Tests/Recommendations:
The following are standards, tests, and recommended methods that apply to this work.
a) U.S. Food and Drug Administration (FDA)
b) U.S. Department of Agriculture (USDA)
c) American National Safety Institute (ANSI)
d) Occupational Safety and Health Administration (OSHA)
1.9 Period of Agreement
The term of any resulting contract shall be for two (2) years commencing on June 1, 2026
and shall expire at midnight of the date immediately preceding the second anniversary date
thereafter.
If the Scope of Work as described in Section 1.7 of this RFP pertains to an emergency pre-
placed contract and if Jefferson Parish has not entered into a new contract for the same
Scope of Work prior to May 1st of the year in which the contract is set to expire, then the
contract shall be automatically extended until the end of the calendar year of the same year
that the contract is set to expire.
1.10 Deliverables
The deliverables listed in this section are the minimum desired from the successful
proposer. Every proposer must describe what deliverables will be provided per their
proposal, and how the proposed deliverables will be provided.

1.11 Location
The following location(s) are pre-designated where service(s) may be performed:
The location(s) where service(s) is/are to be performed is the designated shelter locations
as directed by the Department of Emergency or the Jefferson Parish Emergency
Operations Plan.
*Please note that more than one location may be activated at the same time. *
1.12 Proposal Submittal
Purchasing will fill this section in - do not alter
In accordance with JPCO Section 2-895, all proposals shall be received by the Jefferson
Parish Purchasing Department no later than date and time shown in the Schedule of
Events in order to be considered responsive.
Important - Clearly mark outside of electronic envelope, with the following
information and format:
* Proposal Name: _Provide Food and Related Services to Citizens in
Jefferson Parish Shelters during Declared Emergency Events
(Parishwide)______________________
* Proposal No. _0515___________
* Proposal Receipt Date and Time: _May 21, 2026 @_3:30 PM
Proposals will only be received online through the Jefferson Parish e-Procurement
site, Central Bidding. Central Bidding can be accessed by visiting either
http://www.jeffparishbids.net or www.centralbidding.com. Registration is required and free
for Jefferson Parish Proposers by accessing the following link:
www.centralauctionhouse.com/registration.php.
Proposer is solely responsible for the timely submission of its proposal. Late proposals
will not be accepted.
Price Proposals and/or price schedules shall be submitted in a separate electronic sealed
envelope as notated on the Central Bidding page as "Pricing Attachments". Price
Proposals will remain sealed and shall not be read until the completion of the scoring of the
Technical Proposal Evaluation during the RFP Evaluation Committee Meeting. Once read,
the Price Proposals will be evaluated and scored in accordance with Part II. Price Proposals
shall be worth twenty-five percent (25%) of the total scoring points assigned.
RFP Evaluation Committee Meetings are open to the public.
1.13 Proposal Response Format

Proposals submitted for consideration should follow the format and order of presentation
described below:
Technical Proposals:
A. Cover Letter: Containing summary of proposer's ability to perform the services
described in the RFP and confirms that proposer is willing to perform those
services and negotiate a contract with the Parish. The letter shall be signed
by a person having authority to negotiate and to commit the proposer to a
contract. If proposer is a sole-proprietorship, proposer must include a
statement that the company is a sole-proprietorship signed by the owner. If
proposer is an agency, corporation, partnership or other legal entity, the
president, vice-president, secretary or treasurer, or an authorized agent shall
sign the proposal, and satisfactory Evidence of the Authority of the person
signing for the agency, corporation, partnership or other legal entity shall be
attached to the proposal. A sample corporate resolution is attached hereto
and may also be downloaded from the Purchasing Department webpage of
the Jefferson Parish website.
Proposers should exhibit their understanding and approach to the project and
address how each element will be accomplished. Proposers are advised that
except as otherwise provided by law, all documents submitted to the Parish
under this RFP are subject to the Louisiana Public Records Act, LSA-R.S.
44:1 et seq., and shall be released nine (9) working days from the date of the
evaluation committee meeting when a public records request is made in
accordance with the law. Any Confidential Information to which a Proposer
wishes to remain confidential must be provided in a manner consistent with
LRS 44:3.2, subject to review by the Parish as provided for in that statue.
B. Table of Contents: Organized in the order cited in the format contained herein.
C. Technical Proposal Elements: Illustrating and describing compliance with the
RFP requirements defined in the Section 1.8 Proposer Minimum
Requirements, Section 1.7 Scope of Work/Services, and any other applicable
section.
1. Each Proposer shall address how the Proposer will achieve/meet the
Scope of Work as stated in Section 1.7. Technical approach shall detail
the following: Plans and/or schedule of implementation, orientation,
and/or installation, etc. (whichever is relevant to the RFP
requirements).
2. Plans for necessary training, where applicable. Information
demonstrating an affirmative statement shall be required that the
Proposer has reviewed the Scope of Work, understands the nature
thereof and is willing and capable of providing the services thereof.