TO PROVIDE EMERGENCY SERVICES
| Agency: | Erie County |
|---|---|
| State: | New York |
| Type of Government: | State & Local |
| Posted Date: | Apr 23, 2026 |
| Due Date: | May 22, 2026 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Department | Title | Submission Deadline | Additional files |
| SOCIAL SERVICES | TO PROVIDE EMERGENCY SERVICES | Friday, May 22, 2026 |
f-1-fiscal-cover-sheet-fillable.pdf
, rfp-appendix-b.xlsx , 2026-014vf-rfp-appendix-a.docx |
Attachment Preview
ERIE COUNTY
REQUEST FOR PROPOSAL (RFP)
TO PROVIDE EMERGENCY SERVICES
RFP # 2026-014VF
Erie County Department of Social Services
EDWARD A. RATH COUNTY OFFICE BUILDING
95 FRANKLIN STREET
BUFFALO, NEW YORK 14202
COUNTY OF ERIE, NEW YORK
REQUEST FOR PROPOSALS (“RFP”) # 2026-014VF
TO PROVIDE EMERGENCY SERVICES
Contents
I. INTRODUCTION.......................................................................................................................................................................2
II.
FUNDING AND BUDGET.................................................................................................................................................3
III. PROPOSAL TIMEFRAMES.............................................................................................................................................4
IV. GENERAL REQUIREMENTS .........................................................................................................................................5
V. SCOPE OF PROFESSIONAL SERVICES REQUIRED............................................................................................7
INTRODUCTION.......................................................................................................................................................................7
HISTORY AND CONTEXT.....................................................................................................................................................7
SCOPE OF WORK...................................................................................................................................................................7
GENERAL REQUIREMENTS................................................................................................................................................7
COMPENSATION.....................................................................................................................................................................8
VENDOR EXPERIENCE AND QUALIFICATIONS...........................................................................................................8
PERFORMANCE MEASURES AND DATA COLLECTION............................................................................................8
VI. STATEMENT OF RIGHTS...............................................................................................................................................9
UNDERSTANDINGS....................................................................................................................................................................9
EVALUATION .............................................................................................................................................................................10
EVALUATION PROCESS........................................................................................................................................................ 10
CONTRACT................................................................................................................................................................................. 11
INDEMNIFICATION AND INSURANCE............................................................................................................................... 11
INTELLECTUAL PROPERTY RIGHTS ................................................................................................................................ 12
NON-COLLUSION..................................................................................................................................................................... 12
CONFLICT OF INTEREST...................................................................................................................................................... 12
COMPLIANCE WITH LAWS ................................................................................................................................................... 13
CONTENTS OF PROPOSAL.................................................................................................................................................. 13
EFFECTIVE PERIOD OF PROPOSALS.............................................................................................................................. 13
ERIE COUNTY EQUAL PAY CERTIFICATION...................................................................................................................... 14
GUIDELINES FOR STANDARD INSURANCE PROVISIONS REQUIRED..................................................................... 15
PROPOSAL REQUIREMENTS .................................................................................................................................................. 16
RFP APPENDIX A: Proposal to Provide Service.................................................................................................................... 18
Schedule A.......................................................................................................................................................................................22
RFP APPENDIX B: Fiscal............................................................................................................................................................23
RFP APPENDIX C: Supplemental Information....................................................................................................................... 30
1
I. INTRODUCTION
The County of Erie, New York (the “County”) is currently seeking proposals f rom qualif ied non-profit
agencies (“Proposer”) interested in providing for emergency needs, including prescriptions, f ood and
other items necessary for daily living. Proposers interested in providing this service are invited to
respond to this request.
Erie County Department of Social Services (ECDSS) utilizes a Solutions Focused Principles-Trauma
Informed Care system of care framework when serving the citizens of Erie County.
In responding to this RFP, Proposers must follow the prescribed format as outlined. By so doing, each
Proposer will be providing the ECDSS comparable data, and thus, be assured fair and objective
treatment in the ECDSS review and evaluation process. It is the ECDSS’ intent to select the Proposer
that provides the best solution for the ECDSS’ needs.
The County reserves the right to amend this RFP, reject any or all of the proposals, or any part
thereof, submitted in response to this RFP, and reserves the right to waive any irregularities or
informalities, if such action is deemed to be in the best interest of the County. The County reserves
the right to request additional information from any Proposer, and to award negotiated contracts to
one or more Proposers.
This RFP is not intended and shall not be construed to commit the County to pay any costs incurred
in connection with any proposal or to procure or contract with any firm.
The County will only contract with firms that do not discriminate against employees or applicants for
employment because of race, creed, color, national origin, sex, age, disability, marital status, sexual
orientation, citizenship status or any other status protected by New York State and Federal laws.
2
II. FUNDING AND BUDGET
A total of $55,000 is potentially available for the requested emergency services for 2027. The
successf ul proposer will receive f unds to administer disbursement of vouchered benefits as well as
reimbursement of vouchered payments in coordination with the Erie County Department of Social
Services (ECDSS) under this contract.
The award is subject to annual contract renewal, contingent upon the Proposer’s successful
perf ormance of project objectives and the continued need and desire for such services as articulated
by Erie County DSS. Initial award and renewals are subject to inclusion of funding in the County
Executive Recommended Budget and as adopted by the Erie County Legislature, as well as,
contingent upon availability of New York State funds appropriated for this purpose. All contract
appropriations are subject to Legislative approval.
Future awards will be dependent on available funds and subject to the demonstrated fiscal and
programmatic stability of the applicant agency, as well as their meeting all of the Erie County
Department of Social Services (ECDSS) requirements. More than one provider may be selected for
funding for 2027.
3
III. PROPOSAL TIMEFRAMES
The f ollowing schedule is f or inf ormational purposes only. The County reserves the right to amend
this schedule at any time.
Issue RFP:
04/24/2026
RFP Informational Meeting:
4/29/2026 at 11:00 am via WebEx. See
instructions below
Proposals Due:
05/22/2026
Selection Made by:
Summer 2026
Contract Signed:
Following all necessary County approvals.
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4
This page summarizes the opportunity, including an overview and a preview of the attached documents.
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