TO PROVIDE CHARTER BUS SERVICE FOR TEAM TRAVEL ON AN AS NEEDED BASIS

REQUEST FOR PROPOSAL
TO PROVIDE CHARTER BUS SERVICE FOR TEAM TRAVEL FOR JEFFERSON
PARISH ATHLETIC TEAMS AND OTHER RELATED NEEDS ON AN AS-NEEDED
BASIS
RFP No.: ____0512_____________________
Proposal Receipt Date: __04/17/2026____________
Proposal Receipt Time: __3:30 p.m.____________
Jefferson Parish
Department of Purchasing
200 Derbigny Street, Suite 4400
Gretna, LA 70053
(504) 364-2678

TABLE OF CONTENTS
Contents
PART I - ADMINISTRATIVE AND GENERAL INFORMATION ...................................... 3
1.1 Background, Goals and Objectives ........................................................................................... 3
1.2 Purpose ...................................................................................................................................... 3
1.3 Pre-proposal Conference ........................................................................................................... 3
1.4 Proposal Guarantee ................................................................................................................... 4
1.5 Performance Bond .................................................................................................................... 4
1.6 Fidelity Bond Requirements ..................................................................................................... 4
1.7 Scope of Work/Services ............................................................................................................ 4
1.8 Proposer Minimum Requirements ............................................................................................ 4
1.9 Period of Agreement ................................................................................................................. 5
1.10 Deliverables ............................................................................................................................ 5
1.11 Location .................................................................................................................................. 6
1.12 Proposal Submittal .................................................................................................................. 6
1.13 Proposal Response Format ...................................................................................................... 7
1.14 Schedule of Events .................................................................................................................. 9
PART II - EVALUATION CRITERIA ..................................................................................... 9
2.1 TECHNICAL PROPOSAL .................................................................................................... 10
2.2 PRICE PROPOSAL ................................................................................................................ 11
PART III - RFP INSTRUCTIONS, AND TERMS AND CONDITIONS ............................ 11
3.1 Number of Response Copies ................................................................................................... 11
3.2 Legibility/Clarity..................................................................................................................... 11
3.4 Written Inquiries ..................................................................................................................... 11
3.5 Inquiry Periods ........................................................................................................................ 12
3.6 Required Signed and Notarized Affidavits ............................................................................. 12
3.7 Proposal Validity .................................................................................................................... 13
3.8 Revisions, Withdrawals, Protest Procedures .......................................................................... 13
3.9 Cost of Offer Preparation ........................................................................................................ 13
3.10 Acceptance of Proposal Content ........................................................................................... 13
3.11 Written or Oral Discussions/Presentations ........................................................................... 14
3.12 Standard Terms and Conditions and Non-negotiable Contract Terms ................................. 14
3.13 Taxes ..................................................................................................................................... 15
3.14 Selected Proposer's Responsibilities .................................................................................... 15
3.15 Insurance Requirements ........................................................................................................ 15
3.16 Sub-Contractor Requirements ............................................................................................... 15
3.17 No Guarantee of Quantities .................................................................................................. 15
3.18 Contract Negotiations ........................................................................................................... 16
3.19 Cancellation of RFP or Rejection of Proposals .................................................................... 16
3.20 Evaluation and Selection....................................................................................................... 16
2

3.21 Indemnification ..................................................................................................................... 18
3.22 Payment for Services ............................................................................................................ 18
3.23 Termination ........................................................................................................................... 18
3.24 Assignment ........................................................................................................................... 19
3.25 EEOC and ADA Compliance ............................................................................................... 20
3.26 Records ................................................................................................................................. 20
3.27 Content of Contract/Order of Precedence ............................................................................. 20
3.28 Contract Changes .................................................................................................................. 21
3.29 Substitution of Personnel ...................................................................................................... 21
3.30 Force Majeure ....................................................................................................................... 21
3.31 Governing Law ..................................................................................................................... 21
3.32 Claims or Controversies ........................................................................................................ 21
3.33 Cybersecurity Training ......................................................................................................... 21
PART IV - FEDERAL CONTRACT PROVISIONS ............................................................. 22
PART V - PERFORMANCE STANDARDS ........................................................................... 22
5.1 Performance Requirements ..................................................................................................... 22
5.2 Performance Measurement/Evaluation ................................................................................... 22
PART VI - APPENDICES ......................................................................................................... 23
ATTACHMENT "A".................................................................................................................... 23
ATTACHMENT "B" .................................................................................................................... 26
ATTACHMENT "C" .................................................................................................................... 27
ATTACHMENT "D".................................................................................................................... 28
ATTACHMENT "E" .................................................................................................................. 300
3

REQUEST FOR PROPOSAL
FOR
TO PROVIDE CHARTER BUS SERVICE FOR TEAM TRAVEL FOR JEFFERSON
PARISH ATHLETIC TEAMS AND OTHER RELATED NEEDS ON AN AS-NEEDED
BASIS FOR A PERIOD OF THREE YEARS WITH AN OPTION OF ONE ADDITIONAL
YEAR
PART I - ADMINISTRATIVE AND GENERAL INFORMATION
1.1 Background, Goals and Objectives
Each year (depending upon the success of several Jefferson Parish athletic teams), the
Jefferson Parish Recreation Department supplies travel accommodations to athletic team(s)
that have earned the right to participate in tournaments outside of Jefferson Parish. Charter
bus services may also be used for other similar recreation-related activities. Included in
these accommodations is the rental of a charter bus, and its driver, for each tournament
that JPRD teams participate in for the period of that tournament. Primarily these
tournaments take place in July and August, though bus services may also be used for other
Jefferson Parish athletic teams and recreation-related activities in other months
throughout the period of this agreement and must be available upon request during
those months, as described in this request. Overnight accommodations are provided to
the driver by Jefferson Parish during each stay. The buses are needed for travel to other
parishes within Louisiana, states bordering Louisiana, and/or other states within the
continental United States. Typically, tournaments last 4-8 days, though the amount of days
of each trip is based upon the success of the team in its respective tournament. Locations
and dates of the tournaments that Jefferson Parish participates in will not be known until 2-
10 days prior to each tournament. These services will be required on an as-needed basis.
Projections for 2026, 2027, 2028,and 2029 are difficult because of the difficulty to determine
if our athletic teams will qualify for these tournaments.
1.2 Purpose
The purpose of this Request for Proposal (RFP) is to obtain competitive proposals as
allowed by Jefferson Parish Code of Ordinances Section 2-895 et. seq. from bona fide,
qualified proposers who are interested in providing Scope of Work as defined in Part II
hereof. By submitting a proposal, proposer agrees to comply with all provisions of Louisiana
law as well as compliance with the Jefferson Parish Code of Ordinances, Louisiana Code
of Ethics, applicable Jefferson Parish ethical standards and Jefferson Parish (hereinafter
sometimes referred to as the "Parish") standard terms and conditions as adopted by
Jefferson Parish Council Resolution.
1.3 Pre-proposal Conference
NOT REQUIRED FOR THIS RFP.

1.4 Proposal Guarantee
NOT REQUIRED FOR THIS RFP
1.5 Performance Bond
NOT REQUIRED FOR THIS RFP.
1.6 Fidelity Bond Requirements
NOT REQUIRED FOR THIS RFP
1.7 Scope of Work/Services
The Jefferson Parish Recreation Department is requesting proposals for charter bus service
for its athletic teams (& other recreation-related activities) for out-of-parish travel on an as-
needed basis. The lengths of time for these trips vary. Departure dates and destinations
are often not determined until very near the departure date. Primarily these tournaments
take place in July and August, though bus services may also be used for other Jefferson
Parish athletic teams and recreation-related activities in every month throughout the period
of this agreement. Overnight accommodations are provided to the driver by Jefferson
Parish during each stay. The buses are needed for travel to other parishes within Louisiana,
states bordering Louisiana, and/or other states within the continental United States.
Tournaments typically last 4-8 days, though the number of days of each trip is based upon
the success of the team in its respective tournament. Locations and dates of the
tournaments that Jefferson Parish participates in will not be known until 2-10 days prior to
each tournament. These services will be required on an as-needed basis. Projections for
2026, 2027, 2028, and 2029 are difficult because of the difficulty to determine if our athletic
teams will qualify for these tournaments.
1.8 Proposer Minimum Requirements
Firm must be experienced at providing services similar in nature and complexity to those
outlined in this request for proposal; and meet the following criteria:
1. Vendor must be registered with the US Department of Transportation
2. Vendor must have Operating Authority from the Federal Motor Carrier Safety
Administration
3. In addition to being fully Insured as required by the Louisiana Public Service
Commission, the Vendor must show proof of meeting or exceeding Jefferson Parish
insurance requirements.
4. Current Louisiana Public Service Commission License to operate
5. Provide a fully maintained and operating bus, no older than 2020
6. Full compliance with Department of Transportation regulations
7. Provide professionally trained and knowledgeable motor coach operators.
Successful proposer shall be required to provide drivers who have been properly
vetted by proposer, including pre-employment, criminal background checks
searching national databases and evidencing that the driver has no felony
convictions in accordance with the Louisiana Class A, B, C, D, or E Standards; pre-
employment drug/alcohol screenings using certified laboratories in accordance with

uniform testing standards; and driving record checks. Parish reserves the right to
inspect evidence of compliance with this provision at any time prior to or during the
drivers' performance of the scope of services underlying this RFP. with complete
background and drug/alcohol screening
8. Provide departure services 24 hours a day, 7 days per week, throughout all 12
months of the year, as needed; and accept reservations for each trip with, as little
as, 24-hour notice
9. Must be able to accept a Purchase Order for each service with payment to follow
upon receipt of invoice
Proposer shall be evaluated on their responsiveness and responsibleness.
Responsiveness refers to the proposer's adequacy of response to the requirements of this
RFP. In the Parish's sole discretion, immaterial errors or omissions related to mandatory
criteria may be resolved without leading to a finding of an unresponsive proposal. However,
material errors or omissions related to Price, Quality, or Quantity shall not be allowed.
Responsibility refers to the proposer's ability to perform the Scope of Work stated herein.
References:
Proposers must provide a minimum of three (3) references (governmental and/or private),
for whom equal or larger scope of services are either currently being provided or have been
provided in recent past (department to define recent past but not to exceed past two years).
Contact person(s), addresses and telephone numbers for each reference shall be included.
1.9 Period of Agreement
The term of any contract shall be for three years commencing no earlier than July 7, 2026,
with an option to extend for an additional one year, with Jefferson Parish Council approval.
1.10 Deliverables
The deliverables listed in this section are the minimum desired from the successful
Proposer. Every Proposer should describe what deliverables will be provided per their
proposal, and how the proposed deliverables will be provided.
* Departure dates and times available 24/7, and each month of the year, though the
bulk of the needed services will take place in July and August.
* Proposer able to accommodate reservations being made with, as little as a 24-hour
notification.
* A safe, air-conditioned, clean, well-maintained, fully operating, fully insured bus,
able to seat a minimum of 25 passengers, with a manufacturer date no older than
2020 will be provided for all requests under this agreement.
* A certified driver passing all regulations for charter bus drivers set forth by the
Louisiana Public Service Commission. Successful proposer shall be required to
provide drivers who have been properly vetted by proposer, including pre-
employment, criminal background checks searching national databases and
evidencing that the driver has no felony convictions in accordance with the
Louisiana Class A, B, C, D, or E Standards; pre-employment drug/alcohol

screenings using certified laboratories in accordance with uniform testing
standards; and driving record checks. Parish reserves the right to inspect evidence
of compliance with this provision at any time prior to or during the drivers'
performance of the scope of services underlying this RFP.
* Driver able and willing to stay overnight in a Jefferson Parish-provided facility at
Jefferson Parish expense for room and board.
1.11 Location
Departures for this service can be at any of Jefferson Parish Recreation Department's
Eastbank or Westbank playground locations or either of its Main Business Offices.
1.12 Proposal Submittal
In accordance with JPCO Section 2-895, all proposals shall be received by the Jefferson
Parish Purchasing Department no later than date and time shown in the Schedule of
Events in order to be considered responsive.
Important - Clearly mark outside of electronic envelope, with the following
information and format:
* Proposal Name: _Provide Charter Bus Service for Team Travel for
Jefferson Parish Athletic Teams on an as needed basis for a period of
Three (3) years with an option to extend one additional
year______________________
* Proposal No. __0512__________
* Proposal Receipt Date and Time: __April 17,2026 @_3:30 PM
Proposals will only be received online through the Jefferson Parish e-Procurement
site, Central Bidding. Central Bidding can be accessed by visiting either
http://www.jeffparishbids.net or www.centralbidding.com. Registration is required and free
for Jefferson Parish Proposers by accessing the following link:
www.centralauctionhouse.com/registration.php.
Proposer is solely responsible for the timely submission of its proposal. Late proposals
will not be accepted.
Price Proposals and/or price schedules shall be submitted in a separate electronic sealed
envelope as notated on the Central Bidding page as "Pricing Attachments". Price
Proposals will remain sealed and shall not be read until the completion of the scoring of the
Technical Proposal Evaluation during the RFP Evaluation Committee Meeting. Once read,
the Price Proposals will be evaluated and scored in accordance with Part II. Price Proposals
shall be worth twenty-five percent (25%) of the total scoring points assigned.
RFP Evaluation Committee Meetings are open to the public.

1.13 Proposal Response Format
Proposals submitted for consideration should follow the format and order of presentation
described below:
Technical Proposals:
A. Cover Letter: Containing summary of proposer's ability to perform the services
described in the RFP and confirms that proposer is willing to perform those
services and negotiate a contract with the Parish. The letter shall be signed
by a person having authority to negotiate and to commit the proposer to a
contract. If proposer is a sole-proprietorship, proposer must include a
statement that the company is a sole-proprietorship signed by the owner. If
proposer is an agency, corporation, partnership or other legal entity, the
president, vice-president, secretary or treasurer, or an authorized agent shall
sign the proposal, and satisfactory Evidence of the Authority of the person
signing for the agency, corporation, partnership or other legal entity shall be
attached to the proposal. A sample corporate resolution is attached hereto
and may also be downloaded from the Purchasing Department webpage of
the Jefferson Parish website.
Proposers should exhibit their understanding and approach to the project and
address how each element will be accomplished. Proposers are advised that
except as otherwise provided by law, all documents submitted to the Parish
under this RFP are subject to the Louisiana Public Records Act, LSA-R.S.
44:1 et seq., and shall be released nine (9) working days from the date of the
evaluation committee meeting when a public records request is made in
accordance with the law. Any Confidential Information to which a Proposer
wishes to remain confidential must be provided in a manner consistent with
LRS 44:3.2, subject to review by the Parish as provided for in that statue.
B. Table of Contents: Organized in the order cited in the format contained herein.
C. Technical Proposal Elements: Illustrating and describing compliance with the
RFP requirements defined in the Section 1.8 Proposer Minimum
Requirements, Section 1.7 Scope of Work/Services, and any other applicable
section.
Each Proposer shall address how the Proposer will achieve/meet the
Scope of Work as stated in Section 1.7, including but not limited to, a
detailed fleet listing of buses potentially used for this service.
D. Proposer Qualifications and Experience: History and background of Proposer,
including but not limited to status with related services to government entities
existing customer satisfaction, demonstrated volume of merchants, etc.
1. Proposers shall provide a detailed statement of related services to
government entities or private entities which identifies customer

satisfaction, demonstrated volume of merchants, etc. Proposer must
provide a detailed description of customer service capabilities,
including resumes of personnel assigned, total number of personnel
and timeline of customer inquiries and complaints, as applicable.
2. In addition to proof of licenses and proof of association registration(s)
listed in Section 1.8, Proposer shall provide resumes for account
manager(s), designated customer service representative(s) and any
and all key personnel anticipated to be assigned to this project, in
addition to resumes of any and all subcontractors.
E. Financial Profile: Proposers are requested to submit documentation from the
past three (3) years demonstrating proposer's financial stability.
Documentation may include audited financial statements including balance
sheets, income statements, documentation regarding retained earnings,
assets, liabilities, etc. Proposer must include information demonstrating the
proposer's financial stability and ability to obtain and maintain bonding and
insurance requirements in order to be eligible to be assigned a higher score.
Proposals which lack the description of the proposer's financial status or the
required certification of bonding and insurance requirements may be assigned
a lower score. Such information should be included in the technical
portion of the proposal submission and MUST NOT be included with the
Price Proposals and/or price schedules.
Price Proposals:
A. Proposer's fees and other costs shall be submitted on Attachment B in a separate
electronic envelope (named "Pricing Attachments") separated from Technical
Proposal submission.
B. DO NOT CHANGE THE POSITIONS OR METRICS LISTED ON THE PRICE
PROPOSAL. Positions listed on the Price Proposal are required positions. Metrics
used are estimated for evaluation purposes. If a proposer wishes to propose
additional positions please do so in the form of a resume and/or a separate rate
sheet. These additional positions may be negotiated with the Selected Proposer if
the Parish decides in its sole discretion that additional positions are necessary.
HOWEVER, only those rates and positions listed on the Price Proposal will be used
for evaluation purposes. Additional positions are not guaranteed and are subject to
the Parish's discretion.
C. All proposed pricing shall be inclusive of all additional costs and expenses, including
shipment. Prices submitted shall remain firm for the term of the contract, unless
otherwise negotiated.
D. Price Proposals will remain sealed and shall not be read until the completion of the
scoring of the Technical Proposal Evaluation during the RFP Evaluation Committee
Meeting. Once read, the Price Proposals will be evaluated and scored in accordance
with Section 1.31.

E. In accordance with JPCO Section 2-895, the Price Proposal shall be worth twenty-
five percent (25%) of the total scoring points assigned. The maximum price proposal
points shall be calculated by multiplying the number of price proposal points assigned
to price in the evaluation criterion multiplied by the number of evaluators scoring the
proposal. Evaluation of Price Proposal shall take place after Technical Proposal
Evaluation has been completed.
1.14 Schedule of Events
Date Time (CST)
A. RFP posted online @ www.jeffparishbids.net 03/11/2026
B. Pre-Proposal Conference (if required) N/A
C. Deadline to receive written inquiries 04/01/2026 4:30 P.M.
D. Proposal Receipt Date and Time 04/17/2026 3:30 P.M.
E. RFP Evaluation Committee Meeting TBD
Proposers are encouraged to check the general information board in the General
Government Building located at 200 Derbigny St., Gretna and the Joseph S. Yenni Building
located at 1221 Elmwood Park Blvd., Jefferson. Additionally, proposers may check for
meeting information posted on the Jefferson Parish website, www.jeffparish.gov.
F. Council Selection via resolution To be scheduled
G. Contract Ratification via resolution To be scheduled
NOTE: The Parish of Jefferson reserves the right to deviate from these dates.
PART II - EVALUATION CRITERIA
The proposed evaluation criteria shall be looked upon as standards which measure how
well a Proposer's approach meets desired performance requirements, and which permit an
evaluation of the differences between desired performance characteristics and what the
Proposer proposes to do.
The proposed evaluation criteria shall measure how well a Proposer's approach meets
desired minimum performance standards defined in the RFP, and shall allow for the
quantification of the differences between those stated minimum standards and what the
Proposer intends to do. In accordance with JPCO Section 2-895, a scoring system must