TM 1789-Water Transmission Main Replacements

INSTRUCTIONS TO BIDDERS
1. DEFINED TERMS
1.1. Terms used in these Instructions to Bidders have the meanings indicated in the General
Conditions and Supplementary Conditions. Additional terms used in these Instructions to
Bidders have the meanings indicated below:
1.1.1. Issuing Office-The office from which the Bidding Documents are to
be issued and where the bidding procedures are to be administered: Sewerage
and Water Board of New Orleans, 625 St. Joseph Street, Procurement
Department Room 133, New Orleans, Louisiana 70165.
2. COPIES OF BIDDING DOCUMENTS
2.1. Complete sets of the Bidding Documents are available in electronic form on the
Sewerage & Water Board of New Orleans website:
https://www2.swbno.org/business_bidspecifications.asp
https://wwwcfprd.doa.louisiana.gov/OSP/LaPAC/dspBid.cfm?search=department&term=181
2.2. Complete sets of Bidding Documents shall be used in preparing Bids. Neither Owner
nor Engineer assumes responsibility for errors or misinterpretations resulting from use of
incomplete sets of Bidding Documents.
2.3. Drawings included in the Bidding Documents are electronic .pdf files generated from
electronic drawing files. Any reduction from actual size is indicated by a note or scale bar on
Drawing.
2.4. Owner and Engineer, in making Bidding Documents available on the above terms, do
so only for the purpose of obtaining Bids for the Work and do not authorize or confer a
license or grant for any other use.
3. QUALIFICATIONS OF BIDDERS
3.1. In order to perform public work, Bidder and its Subcontractors, prior to award of
Contract or as otherwise required by the jurisdiction, shall hold or obtain such licenses as
required by State Statutes, and federal and local Laws and Regulations.
3.2. Bidder is advised to carefully review those portions of the Bid Form requiring
representations and certifications.
4. EXAMINATION OF BIDDING DOCUMENTS, OTHER RELATED DATA, AND
SITE
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the Bid Form. A Bid price shall be indicated for each Bid item, unit price item, and alternate
listed therein.
14.3. A Bid by a corporation shall be executed in the corporate name by the president or a
vice president or other corporate officer accompanied by evidence of authority to sign. The
corporate seal shall be affixed and attested by the secretary or an assistant secretary. The
corporate address and state of incorporation shall be shown.
14.4. A Bid by a partnership shall be executed in the partnership name and signed by a
partner (whose title must appear under the signature), accompanied by evidence of authority
to sign. The official address of the partnership shall be shown.
14.5. A Bid by a limited liability company shall be executed in the name of the firm by a
member and accompanied by evidence of authority to sign. The state of formation of the firm
and the official address of the firm shall be shown.
14.6. A Bid by a joint venture shall be executed by each joint venturer in the manner
indicated on the Bid Form. The official address of the joint venture shall be shown.
14.7. All names shall be typed or printed in ink below the signatures.
14.8. The Bid shall contain an acknowledgement of receipt of all Addenda; the numbers of
which shall be filled in on the Bid Form.
14.9. Postal and e-mail addresses and telephone number for communications regarding the
Bid shall be shown.
14.10. The Bid shall contain evidence of Bidder's authority and qualification to do business
in the state where the Project is located, or Bidder shall covenant in writing to obtain such
authority and qualification prior to award of the Contract and attach such covenant to the Bid.
Bidder's state contractor license number and class, if applicable, shall also be shown on the
Bid Form.
15. BASIS OF BID; COMPARISON OF BIDS
15.1. Total Base Bid:
15.1.1. Bidders shall submit on a lump sum basis as set forth on the
Louisiana Uniform Public Work Bid Form.
15.1.2. Bidders shall include a separate price for each alternate described in
the Bidding Documents as provided for in the Louisiana Uniform Public
Work Bid Form. The price for each alternate will be the amount added to or
deleted from the base Bid if Owner selects the alternate. In the comparison of
Bids, alternates will be applied in the same order as listed in the Bid Form.
15.2. Unit Price:
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successful bidder has executed the Contract and furnished bond upon request. If all bid
proposals are rejected, all Bid security will be returned immediately upon request.
9.3. Bid security of other Bidders whom Owner believes do not have a reasonable chance of
receiving the award will be returned within 7 days after Bid opening upon request.
10. CONTRACT TIMES
10.1. The number of days within which, or the dates by which, Milestones are to be
achieved, and the Work is to be substantially completed and ready for final payment are set
forth in the Agreement.
11. LIQUIDATED DAMAGES
11.1. Provisions for liquidated damages, if any, are set forth in the Agreement.
12. SUBSTITUTE AND "OR-EQUAL" ITEMS
12.1. The Contract will be on the basis of materials and equipment specified or described in
the Bidding Documents without consideration of possible substitute or "or-equal" items.
Whenever it is specified or described in the Bidding Documents that a substitute or "or-
equal" item of material or equipment may be furnished or used by Contractor if acceptable to
Engineer, application for such acceptance will not be considered by Engineer until after the
Effective Date of the Agreement.
13. WAGE RATES
13.1. The Work under these Bidding Documents is to be paid for by public funds; therefore,
minimum prevailing wage rates published by the Secretary of the U.S. Department of Labor
(see appended rate tables). Refer to Attachment #5 of the Supplementary Conditions for more
information.
13.2. The successful bidder is to make available to the Board, complete records in connection
with payment of employees during the term of the job in order to permit the Internal Audit
Division to check as to adherence to the wage scale presently in effect in accordance with U.S.
Government standards.
14. PREPARATION OF BID
14.1. Bidders shall prepare bid document to include Louisiana Uniform Public Work Bid
Form, Bid Security or Bid Bond; Acknowledgment of Addenda; Base Bid; Alternates (if
applicable); Signature of Bidder; Name, Title, and Address of Bidder; Name of Firm or Joint
Venture; Corporate Resolution or written evidence of the authority of the person signing the
bid; and Louisiana Contractors License Number.
14.2. All blanks on the Bid Form shall be completed by typing or printing with ink and the
Bid Form signed in ink. Erasures or alterations shall be initialed in ink by the person signing
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INSTRUCTIONS TO BIDDERS
1. DEFINED TERMS
1.1. Terms used in these Instructions to Bidders have the meanings indicated in the General
Conditions and Supplementary Conditions. Additional terms used in these Instructions to
Bidders have the meanings indicated below:
1.1.1. Issuing Office-The office from which the Bidding Documents are to
be issued and where the bidding procedures are to be administered: Sewerage
and Water Board of New Orleans, 625 St. Joseph Street, Procurement
Department Room 133, New Orleans, Louisiana 70165.
2. COPIES OF BIDDING DOCUMENTS
2.1. Complete sets of the Bidding Documents are available in electronic form on the
Sewerage & Water Board of New Orleans website:
https://www2.swbno.org/business_bidspecifications.asp
https://wwwcfprd.doa.louisiana.gov/OSP/LaPAC/dspBid.cfm?search=department&term=181
2.2. Complete sets of Bidding Documents shall be used in preparing Bids. Neither Owner
nor Engineer assumes responsibility for errors or misinterpretations resulting from use of
incomplete sets of Bidding Documents.
2.3. Drawings included in the Bidding Documents are electronic .pdf files generated from
electronic drawing files. Any reduction from actual size is indicated by a note or scale bar on
Drawing.
2.4. Owner and Engineer, in making Bidding Documents available on the above terms, do
so only for the purpose of obtaining Bids for the Work and do not authorize or confer a
license or grant for any other use.
3. QUALIFICATIONS OF BIDDERS
3.1. In order to perform public work, Bidder and its Subcontractors, prior to award of
Contract or as otherwise required by the jurisdiction, shall hold or obtain such licenses as
required by State Statutes, and federal and local Laws and Regulations.
3.2. Bidder is advised to carefully review those portions of the Bid Form requiring
representations and certifications.
4. EXAMINATION OF BIDDING DOCUMENTS, OTHER RELATED DATA, AND
SITE
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the Bid Form. A Bid price shall be indicated for each Bid item, unit price item, and alternate
listed therein.
14.3. A Bid by a corporation shall be executed in the corporate name by the president or a
vice president or other corporate officer accompanied by evidence of authority to sign. The
corporate seal shall be affixed and attested by the secretary or an assistant secretary. The
corporate address and state of incorporation shall be shown.
14.4. A Bid by a partnership shall be executed in the partnership name and signed by a
partner (whose title must appear under the signature), accompanied by evidence of authority
to sign. The official address of the partnership shall be shown.
14.5. A Bid by a limited liability company shall be executed in the name of the firm by a
member and accompanied by evidence of authority to sign. The state of formation of the firm
and the official address of the firm shall be shown.
14.6. A Bid by a joint venture shall be executed by each joint venturer in the manner
indicated on the Bid Form. The official address of the joint venture shall be shown.
14.7. All names shall be typed or printed in ink below the signatures.
14.8. The Bid shall contain an acknowledgement of receipt of all Addenda; the numbers of
which shall be filled in on the Bid Form.
14.9. Postal and e-mail addresses and telephone number for communications regarding the
Bid shall be shown.
14.10. The Bid shall contain evidence of Bidder's authority and qualification to do business
in the state where the Project is located, or Bidder shall covenant in writing to obtain such
authority and qualification prior to award of the Contract and attach such covenant to the Bid.
Bidder's state contractor license number and class, if applicable, shall also be shown on the
Bid Form.
15. BASIS OF BID; COMPARISON OF BIDS
15.1. Total Base Bid:
15.1.1. Bidders shall submit on a lump sum basis as set forth on the
Louisiana Uniform Public Work Bid Form.
15.1.2. Bidders shall include a separate price for each alternate described in
the Bidding Documents as provided for in the Louisiana Uniform Public
Work Bid Form. The price for each alternate will be the amount added to or
deleted from the base Bid if Owner selects the alternate. In the comparison of
Bids, alternates will be applied in the same order as listed in the Bid Form.
15.2. Unit Price:
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the Bid Form. A Bid price shall be indicated for each Bid item, unit price item, and alternate
listed therein.
14.3. A Bid by a corporation shall be executed in the corporate name by the president or a
vice president or other corporate officer accompanied by evidence of authority to sign. The
corporate seal shall be affixed and attested by the secretary or an assistant secretary. The
corporate address and state of incorporation shall be shown.
14.4. A Bid by a partnership shall be executed in the partnership name and signed by a
partner (whose title must appear under the signature), accompanied by evidence of authority
to sign. The official address of the partnership shall be shown.
14.5. A Bid by a limited liability company shall be executed in the name of the firm by a
member and accompanied by evidence of authority to sign. The state of formation of the firm
and the official address of the firm shall be shown.
14.6. A Bid by a joint venture shall be executed by each joint venturer in the manner
indicated on the Bid Form. The official address of the joint venture shall be shown.
14.7. All names shall be typed or printed in ink below the signatures.
14.8. The Bid shall contain an acknowledgement of receipt of all Addenda; the numbers of
which shall be filled in on the Bid Form.
14.9. Postal and e-mail addresses and telephone number for communications regarding the
Bid shall be shown.
14.10. The Bid shall contain evidence of Bidder's authority and qualification to do business
in the state where the Project is located, or Bidder shall covenant in writing to obtain such
authority and qualification prior to award of the Contract and attach such covenant to the Bid.
Bidder's state contractor license number and class, if applicable, shall also be shown on the
Bid Form.
15. BASIS OF BID; COMPARISON OF BIDS
15.1. Total Base Bid:
15.1.1. Bidders shall submit on a lump sum basis as set forth on the
Louisiana Uniform Public Work Bid Form.
15.1.2. Bidders shall include a separate price for each alternate described in
the Bidding Documents as provided for in the Louisiana Uniform Public
Work Bid Form. The price for each alternate will be the amount added to or
deleted from the base Bid if Owner selects the alternate. In the comparison of
Bids, alternates will be applied in the same order as listed in the Bid Form.
15.2. Unit Price:
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15.2.1. Bidders shall submit a Bid on a unit price basis for each item of Work
listed in the Unit Price Bid Table.
15.2.2. The total of all prices will be the sum of the products of the estimated
quantity of each item and the corresponding unit price. The final quantities
and Contract Price will be determined in accordance with Paragraph 11.03 of
the General Conditions.
15.2.3. Discrepancies between the multiplication of units of Work and unit
prices will be resolved in favor of the unit prices. Discrepancies between the
indicated sum of any column of figures and the correct sum thereof will be
resolved in favor of the correct sum.
15.3. Alternates:
15.3.1. Alternates requiring pricing in the Bid Form are described in
Section 01 11 01, Summary of Work, and in the Bid Form, if applicable.
15.3.2. Indicate in Bid Form the amount to be added or subtracted from the
base Bid for alternates described.
15.3.3. Include cost of all related work, including modifying surrounding
work to integrate the Work of each alternate.
15.3.4. Alternates listed on Bid Form will be reviewed and accepted or
rejected at Owner's option. Accepted alternates will be identified in the
Agreement if applicable.
16. SUBMISSION OF BID
16.1. The Bidders are to complete and submit the following documents at bid submission:
16.1.1. Louisiana Uniform Public Work Bid Form is to be completed
16.1.2. Bid Security or Bid Bond.
16.1.3. Corporate Resolution or Written Evidence of Authority
16.2. The two (2) lowest bidders will have three (3) working days following the bid opening
to submit the following:
16.2.1. Additional Requirements, Bidder Declaration, Guarantees, and
Emergency Procedures Document
16.2.2. Attestation Affidavit Form
16.2.3. Voluntary Extension
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envelope, the bidder takes the risk that the envelope may be inadvertently opened and
the information compromised.
* Please add the Procurement Analyst's name to the Attention Line of the shipping
label to ensure proper delivery.
16.4. In accordance with LRS 37:2163, Bidders are required to certify they hold an active
Contractor's license and indicate license number on Bid envelope. Bid envelopes received
with no Contractor license number will not be opened and will automatically be rejected and
considered non-responsive.
17. OPENING OF BIDS
Bids will then be publicly opened and read on August 04, 2026, at 11:30 a.m. at Sewerage and Water
Board of New Orleans, 625 St. Joseph Street, Purchasing Conference Room 131, New Orleans,
Louisiana.
Microsoft Teams
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18. BIDS TO REMAIN SUBJECT TO ACCEPTANCE
18.1. All Bids will remain subject to acceptance for the period of time stated in the Bid
Form, but Owner may, in its sole discretion, release any Bid and return the Bid security
prior to the end of this period.
19. EVALUATION OF BIDS AND AWARD OF CONTRACT
19.1. Pursuant to Louisiana Statute 38:2225, a resident Bidder shall be allowed a
preference over a nonresident Bidder from a state which gives or requires a preference to
Bidders from that state. The preference shall be equal to the preference given or required
by the state of the nonresident Bidder.
19.2. Owner reserves the right to reject any or all Bids, including without limitation,
nonconforming, non-responsive, unbalanced or conditional Bids. Owner further reserves
the right to reject the Bid of any Bidder whom it finds, after reasonable inquiry and
evaluation, to not be responsible. Owner may also reject the Bid of any Bidder if Owner
believes that it would not be in the best interest of the Project to make an award to that
Bidder. Owner also reserves the right to waive all informalities not involving price, time,
or changes in the Work and to negotiate contract terms with the Successful Bidder.
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