TK PBB Upgrades (Informal)

Agency:	City of Charlotte
State:	North Carolina
Type of Government:	State & Local
Posted Date:	Feb 12, 2024
Due Date:	Feb 27, 2024
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Closing date February 27, 2024, 05:00 PM

Reference number ITB AVIA 24-26
Status Open
Summary Bid Due Date & Time: February 27, 2024 at 5:00 PM EST.

Bid Type: Invitation to Bid

Department: Aviation

Description

Parts replacement for three (3) TK 5057 passenger board bridges.

This is an informal ITB.
ITB activities are facilitated through e-Builder (see "Related Information" on right-side for link).

Contact details

Drew Buckner

andrew.buckner@cltairport.com

Details

Type: Invitation to Bid (ITB) Informal

Category: Commodities

Department: Aviation

Commodity Code(s): 03578, 91366

Related Information

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INVITATION TO BID

TK PBB Upgrades

[INFORMAL ITB]

Rev.2/1/2023

ITB AVIA 24-26 Issued 2.12.2024.

Date: February 12, 2024

Subject: Invitation to Bid (ITB) for the following goods or services:

TK PBB Upgrades

ITB AVIA 24-26

**This is an informal invitation to bid**

This letter extends an invitation for the submission of a bid to supply the City of Charlotte, Aviation

Department (“City” aka “CLT”) with goods and services as indicated above. Bids for the above will

be received via the e-bidding portal until 5:00 PM eastern standard time on February 27, 2024.

Any changes to the terms, conditions or specifications stated in this Invitation To Bid will be

documented in a written addendum, issued by CLT. These addenda will be accessible through

the e-bidding portal.

CLT does not discriminate based on disability. Auxiliary aids and services, written materials in

alternative formats, and reasonable modifications in policies and procedures will be provided

upon request to persons with disabilities. To make a request, please email

andrew.buckner@cltairport.com

All questions regarding this ITB must be directed to Drew Buckner through the e-bidding portals

Q&A Board. Thank you in advance for your interest in doing business with CLT. We look forward

to your participation!

Sincerely,

Drew Buckner, CPPB, NIGP-CPP

Rev.2/1/2023

ITB AVIA 24-26 Issued 2.12.2024.

Checklist for submitting a Bid:

Form 1, Bid Form

Form 2, Nondiscrimination Certification

Form 3, Confidential Information

Form 4, Pricing

The above items constitute all that must be included in the Bid. If awarded a contract or purchase

order, evidence of insurance that meets or exceeds the requirements set forth below is required.

Rev.2/1/2023

ITB AVIA 24-26 Issued 2.12.2024.

SECTION 1: GENERAL INSTRUCTIONS

A. INTRODUCTION

The City of Charlotte (“City”) is seeking bids for TK PBB Upgrades (the “Work”). A description of

the Work is included below. A complete and signed Bid including forms 1-4 must be submitted

through the e-bidding portal by the due date and time at https://gateway.app.e-

builder.net/app/bidders/landing?accountid=80fe0a4a-0c8f-4fcd-ac93-

cc9db65522cb&projectid=5d56a1f5-a212-49cb-8b36-

009b9d822b7a&bidpackageid=943981b1-73c0-4eea-acc4-8d051485a70a.

The pricing must be submitted in the table included on the website. The forms herein must be

completed and uploaded to the site by the bid due date and time.

This ITB consists of:

Section1: General instructions, description of the Work and the special conditions that apply to

this bid process and procurement; and

Section 2: The forms that a Bidder is required to complete and return as its Bid (called the “Bid

Response Forms”)

Please review each section carefully, including all attachments and exhibits. Bidders will be held

accountable for having full knowledge of the contents of this ITB and for performing any due

diligence that may be necessary to submit a binding Bid. Failure to comply with the terms,

conditions and requirements of this ITB may result in disqualification of the Bidder in the sole

discretion of CLT.

B. DESCRIPTION of the WORK

1. Three (3) TK 5057 bridges to be modified.

2. Mobilization per bridge

3. Operate PBB and provide a report of functionalities and deficiencies before

upgrades are performed.

4. Replace complete console lid including new controls, wiring, and HMI.

5. Perform PLC replacements, including associated input and output modules, as

well as programming.

6. Operate PBB, test and commission for owners use.

7. Old parts to be retained by CLT after modifications.

8. Only one bridge will be taken out of service at a time for modification.

C. AWARD CRITERIA

Lowest responsive responsible bidder

D. TERMS and CONDITIONS

1. The Work shall be subject to the terms and conditions of the City’s Purchase Order.

ITB AVIA 24-26 Issued 2.14.2028

2. The City shall be able to add or delete the quantities requested herein and add

additional options and accessories as is in the best interest of the City so long as

doing so does not create unfairness as to defeat the purpose of North Carolina’s

procurement statutes.

3. Security and Credentialing. Company acknowledges and agrees that:

4.1 The City’s Aviation Department has offices in the secured area of the Terminal, access

to which is subject to security measures imposed by the United States (“Airport

Security Program”) and enforced by the Transportation Security Administration;

4.2 Access to the Aviation Department, to the airfield or other secured area by Company’s

officers and employees shall be limited to and conditioned upon compliance with the

Security Plan as it exists upon the effective date of this Contract, and as may be

modified from time to time;

4.3 Company’s officers and employees who need regular access to the secured areas will

have to apply for and qualify for security identification badges (“Security Badges”)

issued by the Aviation Director;

4.4 Company shall company and ensure its employees comply with the Airport’s Security

Standards and AOA Standards, as amended from time to time, which can be found at

www.cltairport.com/credentialing; and

4.5 Company may also have to comply with additional project specific requirements, which

if applicable, will be included in the Specifications or scope of work of this Contract;

and

4.6 City shall not be liable to Company for any diminution or deprivation of Company’s

rights hereunder on account of the inability or delay of Company or his officers or

employees to obtain a Security Badge, regardless of the reason; and

4.7 Pursuant to the discretion of CLT, the Company may be required designate at least two

personnel as “authorized signers.” The authorized signers must hold a valid CLT badge

and are responsible for all required training and the completion of all required

documents and process steps to secure and retain valid CLT badges for the employees

and subcontractor employees. The authorized signers may need to conduct these

activities at the CLT airport.

4. Each invoice sent by the Company shall reference the appropriate contract number

(if applicable), purchase order (PO) number and PO line number for each item on

the invoice. A PO is not required if a credit card is used to facilitate the purchase

transaction. The City is not exempt from sales tax. The Company shall include all

applicable State and County sales taxes on the invoice and not combined with the

cost of the services.

5. CLT reserves the right, in its sole discretion to: (1) To supplement, amend,

substitute, withdraw or otherwise modify this request at any time; (2) To issue

additional requests for information; (3) To require a interested company to

ITB AVIA 24-26 Issued 2.14.2028

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TK PBB Upgrades (Informal)

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