Title: Provide Maintenance and Repair Services
| Agency: | Richland One School District |
|---|---|
| State: | South Carolina |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Feb 18, 2026 |
| Due Date: | Feb 25, 2026 |
| Solicitation No: | RFQ 2026-013 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
Title: Provide Maintenance and Repair Services
Closing Date/Time: February 25, 2026 12:00PM (ET)
Procurement Official: Crystal Morant 803-231-1742
Attachment Preview
Richland County School
District One
REQUEST FOR
QUALIFICATIONS MULTIPLE
AWARD
Indefinite Delivery and Indefinite
Quantity
Solicitation
Number
Date Issued
Procurement
Officer
Phone
E-mail
Address
DESCRIPTION: “Provide Maintenance and Repair Services”
RFQ 2026-013
01/21/2026
Crystal Morant
803-231-1742
Crystal.morant@richalndone.org
The Term "Offer" Means Your "Bid" or "Proposal"
SUBMIT OFFER BY (Opening Date/Time):
February 13, 2026@ 2 pm/ Eastern Standard Time
OFFERORS MAY ATTEND OPENING:
NUMBER OF COPIES TO BE SUBMITTED:
QUESTIONS MUST BE RECEIVED BY:
One (1) Original Signed and One (1) USB/Electronic Copy in
PDF Format
January 29,2026 @ 10am/ (ET) via email to
crystal.morant@richlandone.org
Offers must be submitted in a sealed package. The Solicitation Number and Opening Date must appear on the package exterior.
SUBMIT SEALED OFFER TO THE FOLLOWING ADDRESS:
Procurement Services
201 Park Street
Room 209
Columbia, S. C. 29201
CONFERENCE TYPE: Non Mandatory Pre-Bid Meeting
DATE / TIME: 01/28/26 @10am
As appropriate, see “Conference – Pre-Bid/Proposal” & “Site Visit” provisions
LOCATION: 201 Park Street
Columbia, Sc 29201
2nd Floor Conference Room
AWARD&
AMENDMENTS
This solicitation, any amendments and award, will be posted at the following web address:
www.richlandone.org/procurement
You must submit a signed copy of this form with Your Offer. By submitting a bid or proposal, You agree to be bound by the terms
of the Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date
NAME OF OFFEROR
(Full legal name of business submitting the offer)
AUTHORIZED SIGNATURE
OFFEROR'S TYPE OF ENTITY:
(Check one)
Small
(Person signing must be authorized to submit binding offer to enter contract on behalf of offeror Women
named above)
Minority
TITLE
(Business Title of person signing above)
Other
PRINTED NAME
(Printed name of person signing above)
(See provision entitled “Signing Your Offer”)
Instructions regarding Offeror's Name: Any award issued will be issued to, and the contract will be formed with, the entity identified
as the offeror above. An offer may be submitted by only one legal entity. The entity named as the offeror must be a single and
distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or a division of a larger entity
if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.
OF INCORPORATION
(If Offeror is a corporation, identify the state of Incorporation.)
RFQ 2026-013
COVER PAGE (December 2017)
Page 1 of 62
Richland County School District One
Request for Qualifications: Provide Maintenance Repair Services
PAGE TWO
(Return Page Two with your Offer)
HOME OFFICE ADDRESS (Address for offeror’s home
office / principal place of business)
NOTICE ADDRESS (Address to which all procurement and contract
related notices should be sent.) (See "Notice" clause)
Area Code Number Extension
E-mail Address
Facsimile
PAYMENT ADDRESS (Address to which payments will be sent.) ORDER ADDRESS (Address to which purchase orders will be sent)
(See "Payment" clause)
(See "Purchase Orders" and "Contract Documents" clauses)
Payment Address same as Home Office Address
Order Address same as Home Office Address
Payment Address same as Notice Address (check only one) Order Address same as Notice Address (check only one)
ACKNOWLEDGMENT
OF AMENDMENTS
Offeror acknowledges
receipt of amendment(s)
by number and its date
of issue.
See "Amendments to
Solicitation" Provision
ACKNOWLEDGEMENT OF AMENDMENTS
Amendment Amendment Amendment Amendment Amendment
No.
Issue Date
No.
Issue Date
No.
Amendment
Issue Date
Amendment Amendment
No.
Issue Date
DISCOUNT FOR PROMPT
PAYMENT
See "Discount for Prompt
Payment" clause
PAGE TWO (December 2017)
10 Calendar Days (%) 20 Calendar Days (%) 30 Calendar Days (%) _______Calendar Days (%)
****End of Page Two****
RFQ-2026-013
Page 2 of 62
Richland County School District One
Request for Qualifications: Provide Maintenance Repair Services
SOLICITATION OUTLINE
I. SCOPE OF SOLICITATION
II. INSTRUCTIONS TO OFFERORS
A. GENERAL INSTRUCTIONS
B. SPECIAL INSTRUCTIONS
C. SPECIAL INFORMATION
III. SCOPE OF SERVICES / SPECIFICATIONS
A. Additional Qualification based on Scope
IV.INFORMATION FOR OFFERORS TO SUBMIT
V. QUALIFICATIONS
VI. AWARD CRITERIA
VII. TERMS AND CONDITIONS
A. GENERAL
B. SPECIAL-FEDERAL REGULATIONS
VIII. FEE SCHEDULE
IX. APPENDIX TO SOLICITATION
***
I.
PURPOSE FOR SOLICITATION
The Request for Qualifications (RFQ) objective is to qualify multiple agencies to provide Maintenance and
Repair services throughout the District. See Clause entitled “Terms of Contract - -Effective Date/Initial
Contract Period”
Maximum Contract Period- Estimated : [April 1, 2026- March 31, 2031], Any resulting contract will begin
on the date specified in the notice of award.
INITIAL CONTRACT PERIOD: The effective date of this contract is the first day of the maximum contract
period as specified on the final statement award. The “initial term” of this agreement is one (1) year, effective
date with four (4) additional one-year options to extend. Regardless, this contract expires no later than the
last date stated on the final award statement.
OPTION TO RENEW: At the end of the initial term, and the end of each renewal term, this contract shall
automatically renew for a period of one year unless the contractor receives notice that the District elects not
to renew the contract at least thirty (30) days before the date of renewal. Regardless, this contract expires
no later than the last date on the final award statement.
During the annual renewal period, if the number of awarded contractors for any Lot falls below six (6), the
District reserves the right to solicit for additional contractors to submit qualifications for consideration under
this Indefinite Delivery/Indefinite Quantity (IDIQ) Request for Qualifications to maintain six (6) contractors at
all times during period of performance.
RFQ-2026-013
Page 3 of 62
Richland County School District One
Request for Qualifications: Provide Maintenance Repair Services
About Richland County School District One
Richland County School District One. Ideally located in the center of Palmetto State and just a short drive
from the mountains and the beaches, Richland One is great place to learn, live, work and play.
Our District covers 482 square miles and encompasses urban, suburban and rural neighborhoods in
Columbia, South Carolina’s capital city. With more than 21,000 students enrolled, Richland One is the state’s
sixth-largest school district.
Recognizing that our students learn in different ways and have different interests, we offer an exciting and
challenging array of educational opportunities that include Montessori programs, International
Baccalaureate programs, visual and performing arts, foreign language, advanced academic programs,
robotics and aerospace education. Many of our programs serve as models for others across the state and
nation.
Richland One’s long-standing tradition of excellence dates to the District’s earliest beginnings in the late-
1800s. Year after year, our graduates leave our schools and go on to attend some of the nation’s most
prestigious colleges and universities. The Richland One Class of 2023 received more than $77 million in
scholarships.
Our community consistently shows its commitment to nurturing educational excellence. Just walk into any
of our schools and you’ll see evidence of the vigorous community support that our district enjoys. Thanks to
Richland One voters, our students go to school in state-of-the-art facilities built new or renovated through
our Schools for the 21st Century bond construction program. Community members from all walks of life -
parents, retirees, elected officials, college students, businesspeople, military, faith-based organizations -
also share their time and talents every day by serving as volunteers in our schools.
Richland One is more than just a school district. We are a community of learners with one vision, one mission
and one common purpose - providing all of our students with a high-quality education.
II. INSTRUCTIONS TO OFFERORS - A. GENERAL INSTRUCTIONS
DEFINITIONS, CAPITALIZATION, AND HEADINGS: CLAUSE HEADINGS USED IN THIS SOLICITATION
ARE FOR CONVENIENCE ONLY AND SHALL NOT BE USED TO CONSTRUE MEANING OR INTENT.
EVEN IF NOT CAPITALIZED, THE FOLLOWING DEFINITIONS ARE APPLICABLE TO ALL PARTS OF
THE SOLICITATION, UNLESS EXPRESSLY PROVIDED OTHERWISE.
AMENDMENT means a document issued to supplement the original solicitation document.
BOARD means the Richland County School District One Board of School Commissioners and its successor
in interest.
BUSINESS means any corporation, partnership, individual, sole proprietorship, joint stock company, joint
venture, or any other legal entity.
CHANGE ORDER means any written alteration in specifications, delivery point, rate of delivery, period of
performance, price, quantity, or other provisions of any contract accomplished by mutual agreement of the
parties to the contract.
CONTRACT See clause entitled Contract Documents & Order of Precedence.
CONTRACT MODIFICATION means a written order signed by the Procurement Officer, directing the
contractor to make changes which the clause of the contract titled “Changes,” if included herein, authorizes
the Procurement Officer to order without the consent of the contractor.
CONTRACTOR means the Offeror receiving an award as a result of this solicitation.
COVER PAGE means the top page of the original solicitation on which the solicitation is identified by
number. Offerors are cautioned that amendments may modify information provided on the Cover Page.
OFFER means the bid or proposal submitted in response this solicitation. The terms Bid and Proposal are
used interchangeably with the term Offer.
OFFEROR means the single legal entity submitting the offer. The term Bidder is used interchangeably with
RFQ-2026-013
Page 4 of 62
Richland County School District One
Request for Qualifications: Provide Maintenance Repair Services
the term Offeror. See bidding provisions entitled Signing Your Offer and Bid/Proposal As Offer To Contract.
PAGE TWO means the second page of the original solicitation, which is labeled Page Two.
PROCUREMENT OFFICER means the person, or his successor, identified as such on either the Cover
Page, an amendment, or an award notice.
YOU and YOUR means Offeror.
SOLICITATION means this document, including all its parts, attachments, and any amendments.
US or WE means Richland School District One DISTRICT.
WORK means all labor, materials, equipment, services, or property of any type, provided or to be provided
by the contractor to fulfill the contractor's obligations under the contract. [2A.003]
AMENDMENTS TO SOLICITATION (a) This solicitation may be amended at any time prior to opening. All
actual and prospective bidder’s should monitor the following web site for the issuance of Amendments:
www.richlandone.org (Procurement Information) (b) Bidders shall acknowledge receipt of any amendment
to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number
and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that
indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all
terms and conditions which are not modified remain unchanged.
AUTHORIZED AGENT All authority regarding this procurement is vested solely with the responsible
Procurement Officer. Unless specifically delegated in writing, the Procurement Officer is the only District
official authorized to bind the District with regard to this procurement or the resulting contract.
AWARD NOTIFICATION: Notice regarding any award, cancellation of award, or extension of award will be
posted at the location and on the date specified on the Cover Page or, if applicable, any notice of extension
of award. Should the contract resulting from this Solicitation have a total or potential value of one hundred
thousand dollars or more, such notice will be sent to all Offerors responding to the Solicitation and any
award will not be effective until the seventh business day after such notice is given.
BID / PROPOSAL AS OFFER TO CONTRACT By submitting Your Bid or Proposal, You are offering to
enter into a contract with Richland County School District One. Without further action by either party, a
binding contract shall result upon final award. Any award issued will be issued to, and the contract will be
formed with, the entity identified as the offeror on the Cover Page. An offer may be submitted by only one
legal entity; “joint bids” are not allowed.
BID ACCEPTANCE PERIOD In order to withdraw Your Offer after the minimum period specified on the
Cover Page, You must notify the Procurement Officer in writing.
BID IN ENGLISH & DOLLARS Offers submitted in response to this solicitation shall be in the English
language and in US dollars, unless otherwise permitted by the Solicitation.
BOARD AS PROCUREMENT AGENT The Procurement Officer is an employee of the District pursuant to
the District Procurement Code. Any contracts awarded as a result of this procurement are between the
Contractor and the District. The Board is not a party to such contracts and bears no liability for any party’s
losses arising out of or relating in any way to the contract.
CERTIFICATE OF INDEPENDENT PRICE DETERMINATION: GIVING FALSE, MISLEADING, OR
INCOMPLETE INFORMATION ON THIS CERTIFICATION MAY RENDER YOU SUBJECT TO
PROSECUTION UNDER SECTION 16-9-10 OF THE SOUTH CAROLINA CODE OF LAWS AND OTHER
APPLICABLE LAWS.(a) By submitting an offer, the offeror certifies that-(1) The prices in this offer have
been arrived at independently, without, for the purpose of restricting competition, any consultation,
communication, or agreement with any other offeror or competitor relating to-(i) Those prices;(ii) The
intention to submit an offer; or (iii) The methods or factors used to calculate the prices offered.(2) The prices
in this offer have not been and will not be knowingly disclosed by the offeror, directly or indirectly, to any
RFQ-2026-013
Page 5 of 62
This page summarizes the opportunity, including an overview and a preview of the attached documents.
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.
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