Title: Provide Fresh Produce (Fruit and Vegetables)

Agency:	Richland One School District
State:	South Carolina
Type of Government:	State & Local
NAICS Category:	424480 - Fresh Fruit and Vegetable Merchant Wholesalers
Posted Date:	Nov 24, 2025
Due Date:	Jan 6, 2026
Solicitation No:	CBVB2026-012
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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Richland County School

District One

COMPETITIVE BEST VALUE BID

Solicitation Number

Date Issued

Procurement Officer

Phone

E-mail Address

CBVB 2026-012

November 24, 2025

Crystal Morant

803-231-1742

Crystal.morant@richlandone.org

DESCRIPTION: “Provide Fresh Produce (Fruit and Vegetables)”

The Term "Offer" Means Your "Bid" or "Proposal"

SCHEDULE OF EVENTS

Non-Pre-Bid Meeting

QUESTIONS MUST BE RECEIVED BY:

ALL QUESTIONS MUST BE SUBMITTED VIA EMAIL TO:

crystal.morant@richlandone.org

The solicitation number must appear in the subject line of the email.

DEADLINE FOR BID:

DATE AND TIME

N/A

December 4, 2025 @ 10 AM EST

January 6, 2026 @ 2 PM EST

Offer must be submitted in a sealed package. Solicitation Number, Company Name and Opening Date must appear on package.

AWARD&

AMENDMENTS

Offeror shall provide One (1) Original and one (1) USB copy.

SUBMIT YOUR SEALED OFFER TO THE FOLLOWING ADDRESS:

Attn: Crystal Morant

Procurement Services

201 Park Street, Room 209

Columbia, S.C. 29201

This solicitation, any amendments, and award, will be posted at the following web address:

https://www.richlandone.org/Page/306\

You must submit a signed copy of this form with Your Offer. By submitting a bid or proposal, You agree to be bound by the terms of

the Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date

NAME OF OFFEROR

(Full legal name of business submitting the offer)

AUTHORIZED SIGNATURE

(Person signing must be authorized to submit binding offer to enter contract on behalf of offeror

named above)

TITLE

(Business Title of person signing above)

OFFEROR'S TYPE OF ENTITY:

(Check one)

 Small

 Women

 Minority

 Other

PRINTED NAME

(Printed name of person signing above)

(See provision entitled “Signing Your Offer”)

Instructions regarding Offeror's Name: Any award issued will be issued to, and the contract will be formed with, the entity identified as the offeror above.

An offer may be submitted by only one legal entity. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a

branch office or a division of a larger entity if the branch or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a

separate corporation, partnership, sole proprietorship, etc.

STATE OF INCORPORATION

(If Offeror is a corporation, identify the state of Incorporation.)

TAXPAYER IDENTIFICATION NO.

(See "Taxpayer Identification Number" provision)

COVER PAGE (Revision 3, June 2017)

(Return Page Two with your Offer)

PAGE TWO

Richland County School District One

Competitive Best Value Bid: Fresh Produce (Fruits & Vegetables)

HOME OFFICE ADDRESS (Address for offeror’s home

office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract

related notices should be sent.) (See "Notice" clause)

Area Code Number Extension

E-mail Address

Facsimile

PAYMENT ADDRESS (Address to which payments will be sent.) ORDER ADDRESS (Address to which purchase orders will be sent)

(See "Payment" clause)

(See "Purchase Orders" and "Contract Documents" clauses)

 Payment Address same as Home Office Address

 Order Address same as Home Office Address

 Payment Address same as Notice Address (check only one)  Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT

OF AMENDMENTS

Offeror acknowledges

receipt of amendment(s)

by number and its date

of issue.

See "Amendments to

Solicitation" Provision

ACKNOWLEDGEMENT OF AMENDMENTS

Amendment Amendment Amendment Amendment Amendment

No.

Issue Date

No.

Issue Date

No.

Amendment

Issue Date

Amendment Amendment

No.

Issue Date

DISCOUNT FOR PROMPT

PAYMENT

10 Calendar Days (%) 20 Calendar Days (%)

See "Discount for Prompt

Payment" clause

PAGE TWO (Revision 2, March 2008)

****End of Page Two****

30 Calendar Days (%)

_______Calendar Days (%)

CBVB No. 2026-012

Page 2 of 57

Richland County School District One

Competitive Best Value Bid: Fresh Produce (Fruits & Vegetables)

TABLE OF CONTENTS

II.

III.

IV.

VI.

VII.

VIII.

IX.

Scope of Solicitation

Instructions to Contractors

A. General Instructions

B. Special Instructions

C. Special Information

Scope of Work / Specifications

Information for Contractors to Submit

Qualifications

Award Criteria

Terms and Conditions

A. General

B. Special

C. Federal Agency Required Clauses

Bidding Schedule

Attachments to Solicitation

A. Bid Worksheet/Market Basket

B. References

C. Federal Non-Discrimination Statement (USDA)

D. Suspension and Debarment Certification (USDA)

E. Offeror Checklist

F. Vendor Application

G. Notification of No Bid

H. Certificate Regarding Lobbying

I. List of District School, Addresses, and Phone Numbers

J. District Calendar

CBVB No. 2026-012

Page 3 of 57

Richland County School District One

Competitive Best Value Bid: Fresh Produce (Fruits & Vegetables)

A. SCOPE OF SOLICITATION

The purpose of this Competitive Best Value Bid (CBVB) is to allow factors other than price to

be considered in the determination of award to provide and supply Fresh Produce and delivery

for the USDA School Breakfast, School Lunch. Afternoon Snack, Summer Feeding Program,

and (Child and Adult Care Food Program) CACFP Supper Program. The evaluation criterion

is set forth in this section VI Award.

MAXIMUM CONTRACT PERIOD – ESTIMATED: ( Multi-Term Contract) Start date:

February 1, 2026, End Date: January 31, 2027. The initial term is one year with four one-year

optional annual renewals. Dates provided are estimates only. Any resulting contract will begin

on the date specified in the notice of award. See clause entitled “Term of Contract - Effective

Date/Initial Contract Period”.

GENERAL INFORMATION:

Richland County School District One. Ideally located in the center of Palmetto State and just

a short drive from the mountains and the beaches, Richland One is great place to learn, live,

work and play. Our District covers 482 square miles and encompasses urban, suburban and

rural neighborhoods in Columbia, South Carolina’s capital city. With more than 21,000

students enrolled, Richland One is the state’s sixth-largest school district.

Recognizing that our students learn in different ways and have different interests, we offer an

exciting and challenging array of educational opportunities that include Montessori programs,

International Baccalaureate programs, visual and performing arts, foreign language, advanced

academic programs, robotics and aerospace education. Many of our programs serve as

models for others across the state and nation.

Richland One’s long-standing tradition of excellence dates to the District’s earliest beginnings

in the late-1800s. Year after year, our graduates leave our schools and go on to attend some

of the nation’s most prestigious colleges and universities. The Richland One Class of 2023

received more than $77 million in scholarships.

Our community consistently shows its commitment to nurturing educational excellence. Just

walk into any of our schools and you’ll see evidence of the vigorous community support that

our district enjoys. Thanks to Richland One voters, our students go to school in state-of-the-

art facilities built new or renovated through our Schools for the 21st Century bond

construction program. Community members from all walks of life - parents, retirees, elected

officials, college students, businesspeople, military, faith-based organizations - also share

their time and talents every day by serving as volunteers in our schools.

Richland One is more than just a school district. We are a community of learners with one

vision, one mission and one common purpose - providing all of our students with a high-quality

education.

CBVB No. 2026-012

Page 4 of 57

Richland County School District One

Competitive Best Value Bid: Fresh Produce (Fruits & Vegetables)

Information about the Richland School District One Student Nutrition Department

Richland School District One is centrally located in Richland County and has a central kitchen

and warehouse facility within the city limits of the county. The Nutrition budget for fresh

produce typically exceeds $1,200,000 yearly. The District intends to use the contract for the

USDA School Breakfast, National School Lunch, Afterschool Snack, the Child and Adult Care

Food Program and the Summer Food Service Programs. The District serves an average of

9,600 students daily for breakfast, 15,500 students daily for lunch and approximately 2, 000

students for snacks and supper. The District has a seamless summer program that serves an

average of 178,000 meals.

II. INSTRUCTIONS TO CONTRACTORS – A. GENERAL INSTRUCTIONS

DEFINITIONS, CAPITALIZATION, AND HEADINGS CLAUSE HEADINGS USED IN THIS

SOLICITATION ARE FOR CONVENIENCE ONLY AND WILL NOT BE USED TO

CONSTRUE MEANING OR INTENT. EVEN IF NOT CAPITALIZED, THE FOLLOWING

DEFINITIONS APPLY TO ALL PARTS OF THE SOLICITATION, UNLESS EXPRESSLY

PROVIDED OTHERWISE.

AMENDMENT means a document issued to supplement the original solicitation document.

AUTHORITY means the Richland County School District One Board of School Commissioners

and its successors in interest.

BUSINESS means any corporation, partnership, individual, sole proprietorship, joint stock

company, joint venture, or any other legal entity.

CHANGE ORDER means any written alteration in specifications, delivery point, rate of

delivery, period of performance, price, quantity, or other provisions of any contract

accomplished by mutual agreement of the parties to the contract.

CONTRACT means all types of Richland County School District One’s agreements,

regardless of what they may be called, for the procurement or disposal of supplies, services,

equipment or construction.

CONTRACT MODIFICATION means a written order signed by the Procurement Officer,

directing the contractor to make changes which the clause of the contract TITLED “Changes,

“if included herein, authorizes the Procurement Officer to order without the consent of the

contractor.

CONTRACTOR means the Contractor receiving an award as a result of this solicitation.

COVER PAGE means the top page of the original solicitation on which the solicitation is

identified by number. Contractors are cautioned that amendments may modify information

provided on the Cover Page. DISTRICT means Richland County School District One.

OFFER means the bid, quote or proposal submitted in response to

this solicitation. The terms Bid and Proposal are used interchangeably with the term Offer.

OFFEROR/CONTRACTOR means the single legal entity submitting the offer. The term Bidder

is used interchangeably with the term Offeror/Contractor. See bidding provisions entitled

Signing Your Offer and Bid/Proposal As Offer To Contract.

CBVB No. 2026-012

Page 5 of 57

This page summarizes the opportunity, including an overview and a preview of the attached documents.

Title: Provide Fresh Produce (Fruit and Vegetables)

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