TITLE OPS No. P4194 - Design Services

Agency:	New Jersey Turnpike Authority (NJTA)
State:	New Jersey
Type of Government:	State & Local
NAICS Category:	541191 - Title Abstract and Settlement Offices 541310 - Architectural Services 541330 - Engineering Services
Posted Date:	Mar 28, 2024
Due Date:	Apr 18, 2024
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Request for Expressions of Interest

OPS No. P4194

Design Services for Contract No. P200.808

Shoulder Erosion Improvements, Milepost 154 to 156

Page 1 of 43

March 28, 2024

To:

ALL QUALIFIED FIRMS

Subject:

REQUEST FOR EXPRESSIONS OF INTEREST

ORDER FOR PROFESSIONAL SERVICES NO. P4194

Design Services for Contract No. P200.808

Shoulder Erosion Improvements, Milepost 154 to 156

Enclosed (See Attachment A) herewith is a Request for Expressions of Interest (“RFEOI”) by the New Jersey Turnpike

Authority (Authority) for professional engineering design services to provide for contract documents to improve the

Parkway Southbound median from Milepost 154.7 to 155.4. In accordance with N.J.A.C. 19:9-2.8(b), this Order for

Professional Services (“OPS”) is considered a Simple procurement.

To be considered as eligible and qualified to submit an Expression of Interest (“EOI”) for the professional engineering

services being solicited in this RFEOI, a Firm must be prequalified in the following Profile Code:

Profile Code

A250

Description

Fully Controlled Access Highways

A Qualified Firm, eligible to submit an EOI for this RFEOI solicitation, is one that has a current “Professional Service

Prequalification Questionnaire” (“PSPQ”) package on file with the Authority prior to submission of the EOI. A current PSPQ

is one that has been on file with the Authority for no more than 24 months, or in certain cases for no more than 12 months.

Prequalification is not required for subconsultants. Prequalification is required for Joint Ventures.

A list of Qualified Firms eligible to submit an EOI for the above referenced assignment is attached (See Attachment B4).

*Joint Ventures (*Qualified Firms interested in submitting an EOI as a Joint Venture must be prequalified as a Joint

Venture with the Authority) that meet all Profile Code requirements are also eligible to submit an EOI.

The Authority is seeking participation of Small Business Enterprises (SBEs) as subconsultants to the Qualified Firm that

is awarded a contract under this RFEOI (the “Successful Qualified Firm”). The SBE project goal is 25%. The Authority

has also adopted a Disabled Veteran Owned Business (DVOB) Enterprise Program (the “DVOB Program”) pursuant to

which the Success Qualified Firm must make a good faith effort to award at least three (3) percent of the assignment to

DVOBs, all as more fully described in this RFEOI. See Attachment “C”, Subsection C12, “Small Business

Enterprise/Disabled Veteran-Owned Business Programs”.

All submittals required pursuant to N.J.S.A. 19:44A-20.13 to 20.25 (P.L. 2005, c.51), N.J.S.A. 19:44-20.26 (P.L. 2005,

c.271s.2), P.L. 2023, c.30 (The Elections Transparency Act) and Executive Order 333 (2023 Murphy) will be requested

from the Successful Qualified Firm only. The relevant forms will be transmitted to the Successful Qualified Firm by the

Authority and are to be returned to the Authority within five (5) business days from receipt.

Request for Expressions of Interest

OPS No. P4194

Design Services for Contract No. P200.808

Shoulder Erosion Improvements, Milepost 154 to 156

Page 2 of 43

The following attachments are incorporated into and made part of the RFEOI:

• ATTACHMENT A – Expression of Interest and Fee Proposal Submission Requirements (A1 and A2).

• ATTACHMENT B - Standard Information (B1 through B4).

• ATTACHMENT C - Standard Supplemental Information and Forms (C1 through C13(k)).

• ATTACHMENT D - N.J.A.C. 19:9-2.8 Procedures for Prequalification and Award of Contracts for Architectural,

Engineering and Land Surveying Services.

Staff Qualifications

It will be the Successful Qualified Firm’s responsibility to ensure that the project is fully and adequately staffed for the

successful completion of the project.

A description of services being solicitated by this RFEOI can be found in Attachment B, Subsection B2 “Scope of Services”

of this RFEOI.

Project Description

The Parkway Southbound median from Milepost 154.7 to 155.4 is experiencing extensive erosion which has resulted in

drop-offs along the left shoulder and pavement instability. The left shoulder in many locations within the referenced limits

is less than two-feet (2’) in width. The Authority has evaluated the median and provided conceptual alternatives for

consideration. Based on the evaluation of these alternatives, asphalt millings were installed as the temporary solution to

address pavement edge instability resulting from the median erosion while a permanent solution is developed.

The work to be performed by the Successful Qualified Firm for this OPS consists of professional engineering design

services for the development of construction documents to provide a five-foot (5’) wide full depth paved left shoulder along

the Southbound Parkway within the referenced limits. The assignment will also require the evaluation of the existing

stormwater collection system, the need for stormwater management and roadside barrier upgrades within the median.

The Authority will utilize a Secure File Sharing site (“Kiteworks”) to share with and receive information from the Qualified

Firms. Access to Kiteworks will be provided to the Qualified Firms via e-mail. Reference materials (preliminary plans,

studies, reports, etc.) for this RFEOI will be made available for review in the “Reference Materials” folder.

If there are any questions or issues related to Kiteworks, please contact Jennifer Romero via e-mail at jromero@njta.com.

The subject line should read “OPS No. P4194 Kiteworks Information”.

Submission Requirements for Expression of Interest

Qualified Firms that are interested in being considered to perform these services as specified in the RFEOI, must submit

a total of five (5) copies of their Expression of Interest (EOI), no later than 10:00 A.M. on Thursday April 18, 2024 as

follows: One (1) PDF copy uploaded to the “EOI” folder on Kiteworks in accordance with the following naming convention:

“OPS No. P4194_EOI_Qualified Firm Name”; and four (4) hard copies of the EOI shall be delivered to the Authority’s

Headquarters, clearly marked with the Qualified Firm’s name and the words, “EOI, OPS No. P4194”, no later than the date

and time referenced above. Late submissions will not be considered and will be returned unopened.

Request for Expressions of Interest

OPS No. P4194

Design Services for Contract No. P200.808

Shoulder Erosion Improvements, Milepost 154 to 156

Page 3 of 43

EOIs received by the date and time specified above, will be publicly opened by conference call only. Conference call

details are available on the Authority’s website at https://www.njta.com/doing-business/current-solicitations.

For anyone who wishes to participate, conference call access shall be open five (5) minutes prior to the EOI opening and

shall remain open until all submitted proposer firm names have been read.

Expressions of Interest shall be delivered/addressed as follows:

Hand or Overnight Delivery

US Mail

New Jersey Turnpike Authority

1 Turnpike Plaza

Woodbridge, NJ 07095

Attn: Engineering Department, Highway Design

Daniel DeStefano, Project Engineer

New Jersey Turnpike Authority

P. O. Box 5042

Woodbridge, NJ 07095

Attn: Engineering Department, Highway Design

Daniel DeStefano, Project Engineer

Inquiries

Inquiries pertaining to this RFEOI are to be directed in writing to Daniel DeStefano via e-mail destefano@njta.com with a

copy to Dawn Margolis at margolis@njta.com. The subject line should read “OPS No. P4194, EOI Inquiry”. The deadline

for inquiries is Wednesday April 10, 2024. The Authority will respond to all written inquiries received by the deadline.

Each inquiry will be stated, and a written response provided. Responses will be posted on the Authority’s website

under Doing Business, Current Solicitations on or before Friday April 12, 2024.

Qualified Firms will be responsible for submitting their EOIs in accordance with this RFEOI and any modifications, revisions

and/or clarifications to this RFEOI as may be issued by the Authority.

Selection of Qualified Firm

Upon receipt of the EOIs, and in accordance with N.J.A.C. 19:9-2.8(e), the Authority will review each Qualified Firm’s

submission for completeness and shall reject those EOIs that are incomplete. The Authority shall notify all Firms whose

EOIs are determined to be incomplete in writing.

The EOI Evaluation Committee shall rank each Qualified Firms Expression of Interest on the basis of numerical scores

using the eight (8) rating factors and relative weights specified below, in accordance with N.J.A.C. 19:9-2.8(e), and final

selection shall be made in accordance N.J.A.C. 19:9-2.8(g).

The EOIs will be evaluated and ranked on the basis of numerical scores resulting from pre-established weighted factors.

Request for Expressions of Interest

OPS No. P4194

Design Services for Contract No. P200.808

Shoulder Erosion Improvements, Milepost 154 to 156

Page 4 of 43

For this project, the rating factors and their relative weights are:

RATING FACTORS

1. Experience of the Qualified Firm and its Subconsultants on Similar

Projects

2. Experience of the Project Manager on Similar Projects

3. Key Personnel’s Qualifications and Relevant Experience

4. Understanding of the Project and the Authority’s Needs, and

Reasonableness of Staffing Estimate

5. Approach and Methodology in Performing the Services Required

6. Commitment and Ability to Perform the Project and Outstanding Work

with the Authority

7. Commitment to Quality Management

8. Attainment of DVOB and SBE Participation Goals

WEIGHT (%)

100%

POINTS

300

Rating Factors (to be summarized in the Letter of Interest):

1. Experience of the Qualified Firm and its Subconsultants on Similar Projects

The Qualified Firm shall provide information on past projects which it has performed that demonstrate similar

service of those required for this assignment. Each project listed shall include a brief description of the project

scope performed by the Qualified Firm and its relevance to the proposed assignment. It shall identify the Qualified

Firm’s office(s) the work was performed from, the date (time frame) the services were performed, magnitude and

cost of the project, and contact/reference information for each project listed.

Recent Authority Project Experience Form identifying all Authority projects on which the Qualified Firm is currently

working or have been completed (closed out) within the previous five (5) year period. A separate form shall be

provided for the prime Qualified Firm and for each subconsultant.

2. Experience of the Project Manager on Similar Projects

The Qualified Firm shall identify the Project Manager that will be assigned to the project and identify the individual’s

education, credentials, and work experience. The Qualified Firm should discuss the proposed Project Manager’s

experience and its application to the assignment. The Qualified Firm shall review the criteria set forth by the

Authority in the RFEOI in consideration of the person proposed for the assignment. If the Qualified Firm is

proposing an individual with credentials considerably different than those identified by the Authority, the Qualified

Firm must explain its rationale and identify/demonstrate the benefit the individual brings to the assignment.

The resume of the Project Manager proposed, included in the EOI, shall be clear, dated and detailed to the related

assignment experience. References shall be furnished for each project listed (include date when work performed

and relevance to subject assignment and at least one contact name and phone number for each project). Unless

otherwise noted, the Project Manager shall be a licensed Professional Engineer.

Request for Expressions of Interest

OPS No. P4194

Design Services for Contract No. P200.808

Shoulder Erosion Improvements, Milepost 154 to 156

Page 5 of 43

3. Key Personnel’s Qualifications and Relevant Experience

The Qualified Firm shall identify the Project Engineer and/or other key personnel that will be assigned to the project

and their role and responsibilities specific to the assignment. Information concerning their education, credentials

and work experience should be provided along with contact/reference information. The Qualified Firm shall

discuss the individuals proposed for the assignment and identify how their education, credentials and work

experience are applicable to their role on the assignment.

The resumes of key personnel proposed, included in the EOI shall be clear, dated and detailed to the related

assignment experience. References shall be furnished for each project listed (include at least one contact name

and phone number for each project).

4. Understanding of the Project and the Authority’s Needs, and Reasonableness of Staffing Estimate

Provide an explanation of the Qualified Firm’s understanding of the project and Authority’s needs required for the

successful completion of the assignment. Provide a summary of the Qualified Firm’s qualifications, and state how

they relate to the Qualified Firm’s ability to provide the requested services. Through attached organizational chart

and resumes identify the person(s), or subconsultant(s), responsible for each division of the assignment and their

relevant experience.

Understanding of the Project

The Qualified Firm shall provide information to demonstrate that it fully understands the overall objective of the

project and why the Authority is undertaking the assignment. This may include discussions providing background

information on the need for the project, its effect on the Authority’s facilities, and impact on the overall

transportation network. Qualified Firms should demonstrate specific first-hand knowledge of the location affected

by the project and the long-term effects the project has on the Authority, its patrons, or other relevant issues.

Understanding of the Authority’s Needs

The Qualified Firm shall demonstrate that it fully understands the needs of the Authority as it relates to the specific

scope-of-work identified in the RFEOI. The Qualified Firm must confirm the deliverables and the schedule for

design and construction associated with project specific deliverables. The Qualified Firm should also discuss

project management items, including deliverables such as submittal of wage rate approvals and invoicing.

Reasonableness of Staffing Estimate

The Qualified Firm shall demonstrate through an attached Staffing Estimate the workhours required for this

assignment, including any work anticipated to be performed by subconsultants. The staffing schedule shall follow

the guidelines set forth herein and sample in Attachment B, Subsection B3.

5. Approach and Methodology in Performing the Services Required

The Qualified Firm shall identify the major tasks comprising the project and describe in detail how they will be

accomplished. Provide an explanation of the process the Qualified Firm will use to schedule, manage, and perform

the required tasks within the scope of services and identify the key milestones and the project’s critical path. The

Qualified Firm shall identify key issues and potential problems and discuss alternatives and options which would

lead to resolution. The Qualified Firm should discuss innovative concepts with cost benefits and/or accelerated

project delivery, where applicable. The subconsultant roles, value to the team/project, and reporting relationship

shall be clearly identified.

TITLE OPS No. P4194 - Design Services

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