Title Electric Vehicle Charging Station Itq
| Agency: | State Government of Pennsylvania |
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| State: | Pennsylvania |
| Type of Government: | State & Local |
| NAICS Category: |
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| Posted Date: | Jan 7, 2021 |
| Due Date: | Dec 31, 2025 |
| Solicitation No: | 4400023919 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
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Attachment Preview
STATEMENT OF WORK
ELECTRIC VEHICLE SUPPLY EQUIPMENT (EVSE)
INVITATION TO QUALIFY (ITQ) CONTRACT
OVERVIEW: The purpose of the Electric Vehicle Supply Equipment (EVSE) ITQ is to qualify responsible
and responsive Contractors to perform mounting and hook-up of EVSE to Commonwealth of Pennsylvania’s
executive agencies. In addition, Local Public Procurement Units, as defined by the Commonwealth
Procurement Code, may use this contract in accordance with the COSTARS Provision contained in this
document.
Under the Governor’s Executive Order 2019-01, Commonwealth agencies are required to replace 25% of the
passenger fleet with Battery Electric Vehicles (BEVs) or Plug-in Hybrid Electric Vehicles (PHEVs) by 2025. In
an analysis published by the GreenGov Council in the 2019 GreenGov Annual Report, the Executive Order’s
percentage requirement is approximately 990 electric vehicles in service by 2025. Over the next few years, the
Commonwealth intends to provide at least 990 dedicated plugs in parking locations throughout the state where
our traveling fleet is parked.
As Commonwealth agencies evaluate their site locations, the EVSE needed to support the traveling fleet may be
placed interior or exterior (i.e., enclosed garages or surface lots). Most of the locations are anticipated to require
Level 2 charging (alternating current at 208/240V). Agencies may specify optional EVSE features based upon
unique site conditions and project scopes developed, which may include; networked charging, charging
integrated into building automation systems, WEX fleet fuel card acceptance (Commonwealth’s fuel card
provider), public access charging, or other ‘managed’ charging configurations available on the market. In other
instances, where parking spaces are limited or faster charging options are desired, DC Fast Charging (direct
current at 208/480V 3 phase) may be specified.
Note: This ITQ will only be utilized for the delivery of EVSE projects where an agency performs the work to
supply the electrical infrastructure and other site preparations in which the contractor furnished charging
equipment will connect.
Concept that agencies are going to have site specific needs and products and solutions may be unique to each
site.
ISSUING OFFICE: This ITQ is managed and administered by the Commonwealth of Pennsylvania,
Department of General Services (DGS), Bureau of Procurement. All inquiries should be referred to:
Joslyn Thomas, Commodity Specialist
Department of General Services
Bureau of Procurement, 6th Floor
555 Walnut Street
Harrisburg, PA 17101-1914
Telephone: (717) 425-5043
Email: joslthomas@pa.gov
TERM OF CONTRACT: Any contract issued to qualified Contractors, as a result of this ITQ, shall
commence on the Contract Effective Date and shall end on December 31, 2025. There are no renewals
available.
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QUALIFICATIONS: Contractors interested in becoming an ITQ Contractor must meet the following
requirements. Failure to meet the below requirements will result in the application being rejected. Each
Contractor that meets the minimum qualifications will be awarded a contract. Award of a contract to a
Contractor is not a guarantee of business.
A. Contractors must provide documentation showing two (2) years of experience in the appropriate
commodity code selected under Service Categories.
B. Contractors must provide documentation of being a licensed dealer/distributor of EVSE products.
RESPONSIBILITIES:
A. Contractors must demonstrate they can service the EVSE warranty or that they have arrangements with
the manufacturers to provide servicing.
B. Contractors must be able to furnish a certified electrician for projects that require electrical hook-up
services.
C. If applicable, Contractors must demonstrate they can support EVSE subscription services or they have
arrangements with the manufacturers to provide servicing.
D. Contractors must be able to supply a range of EVSE options that meet the following parameters:
a. Interior and Exterior Hook-ups
b. Level 2 Charging (Alternating Current at 208/240V)
c. Level 3 Fast Charging (Direct Current at 208/480V)
d. Networked Charging
e. Fleet Interface Capability (Databases, Fuel/I.D. Cards, and/or Fobs)
f. Monitoring and Reporting Options (Electricity and Usage)
E. Contractors participating in this EVSE ITQ will NOT be completing any construction activities
whatsoever, such as, electrical panel upgrades, line trenching, parking curbing/bollards or line painting.
F. Contractors will be responsible:
a. To provide agencies accurate price quotes on EVSE products recommended for the proposed
electric vehicle charging application. This includes any on ongoing/annual costs to the agency (if
any), such as, subscriptions or annual fees to remain connected.
b. To provide all electrical, telecom, or other requirements necessary to support the EVSE being
proposed, so that the agency can prepare the site accordingly.
c. To provide EVSE product recommendations that are eligible for DEP’s Level 2 Rebate Program.
d. To perform the mounting and hook-up services of the EVSE equipment.
e. To provide EVSE servicing and repairs during the product warranty period.
f. Where subscription services are a part of the awarded contract, those additional services shall be
performed through the contract period.
ELECTRIC VEHICLE CHARGING SYSTEMS CATEGORIES: Contractors will need to choose the
appropriate commodity code(s) to qualify for this contract. Contractors will select the appropriate code(s) under
the Business Details section of the qualification process. The Commonwealth may add additional commodity
codes as the need arises. The table below lists the appropriate commodity code and description of each
category.
COMMODITY CODE
25170000-ITQ-314
DESCRIPTION OF CATEGORY
Electric vehicle charging station
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GENERAL INORMATION/REQUIREMENTS:
A. Type of Contract. Upon determination that the Contractor meets the ITQ requirements, the
Commonwealth will issue a contract to the Contractor. Upon receipt of a Purchase Order (PO) issued
under this Contract, the Contractor agrees to furnish the requested services to the Commonwealth
agency issuing the PO.
B. Order of Precedence. If any conflicts or discrepancies should arise in the terms and conditions of
this Contract, or the interpretation thereof, the order of precedence shall be:
i. This Contract; and
ii. The data resident on the ITQ web site and incorporated herein by reference at the date of
execution of the Contract or issuance of an RFQ off of this Contract, whichever is later,
including but not limited to the promises and certifications the Contractor made in qualifying
for the Contract.
If any conflicts or discrepancies should arise in the interpretation of a PO, the order of precedence shall
be:
i. This Contract
ii. The service category definitions, descriptions, qualification requirements, and contract terms
and conditions set forth in the RFQ; and
iii. The PO and any attachment thereto, including: (1) the Contractor’s Proposal, as accepted by
the Commonwealth; (2) the RFQ.
C. Bid Protest Procedure (April 2016) The Bid Protest Procedure is on the DGS website. Click here
D. COSTARS Purchasers. Section 1902 of the Commonwealth Procurement Code, 62 Pa.C.S. § 1902
(“Section 1902”), authorizes local public procurement units and state-affiliated entities (together,
“COSTARS Members”) to participate in Commonwealth procurement contracts that the Department
of General Services (“DGS”) may choose to make available to COSTARS Members. DGS has
identified this ITQ as one which will be made available for COSTARS Members’ participation.
a. Only those entities registered with DGS are authorized to participate as COSTARS Members
in this Contract. A COSTARS Member may be either a local public procurement unit or a
state-affiliated entity.
1. A “local public procurement unit” is:
• Any political subdivision (local government unit), such as a municipality,
school district, or commission;
• Any public authority (including authorities formed under the Municipality
Authorities Act of 1955 or other authorizing legislation, such as the Public
Transportation Law or the Aviation Code);
• Any tax-exempt, nonprofit educational institution or organization;
• Any tax-exempt, nonprofit public health institution or organization;
• Any nonprofit fire, rescue, or ambulance company; and
• Any other entity that spends public funds for the procurement of supplies,
services, and construction (such as a council of governments, an area
government, or an organization that receives public grant funds).
The Department reserves the right to review and determine eligible applicants as Local
Public Procurement Units on a case-by-case basis.
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2. A state-affiliated entity is a Commonwealth authority or other Commonwealth entity
that is not a Commonwealth agency. The term includes:
• The Pennsylvania Turnpike Commission;
• The Pennsylvania Housing Finance Agency;
• The Pennsylvania Municipal Retirement System;
• The Pennsylvania Infrastructure Investment Authority;
• The State Public School Building Authority;
• The Pennsylvania Higher Education Facilities Authority, and
• The State System of Higher Education.
The COSTARS Program is not available for use by Executive Agencies and Independent
Agencies as defined by the Commonwealth Procurement Code, or any agency or entity
using funds appropriated to the Department of General Services through Capital Budget
Project Itemization legislation for the procurement of furniture, fixtures, and equipment.
3. A complete list of local public procurement units and state-affiliated entities that have
registered with DGS and that are authorized to procure items from the Contract can be
found at http://www.costars.state.pa.us/SearchCOMember.aspx.
b. COSTARS Members have the option to purchase from this Contract, from any DGS contract
established exclusively for COSTARS Members in accordance with the requirements of
Section 1902, from any other cooperative procurement contracts, or from their own
procurement contracts established in accordance with the applicable laws governing such
procurements. The Contractor understands and acknowledges that there is no guarantee that a
COSTARS Member will place an order under this Contract, and that the decision to procure
from this Contract is within the sole discretion of each COSTARS Member.
c. DGS is acting as a facilitator for COSTARS Members who may wish to purchase under this
Contract. COSTARS Members that participate in this Contract and issue purchase orders
(“POs”) to Contractors are third party beneficiaries who have the right to sue and be sued for
breach of this Contract without joining the Commonwealth or DGS as a party. The
Commonwealth will not intervene in any action between a Contractor and a COSTARS
Member unless substantial interests of the Commonwealth are involved.
d. COSTARS Members electing to participate in this Contract will order items directly from the
Contractor and be responsible for payment directly to the Contractor.
e. Those Contractors electing to permit COSTARS Members to procure from this Contract shall
pay the Required Administrative Fee applicable to the Contractor’s classification:
Contractor Classification
DGS-verified Small Diverse Business
Contractor
DGS Self-Certified Small Business
Contractor
All Other Contractor
Required Administrative Fee
$166
$500
$1,500
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1. Each Contractor electing to permit COSTARS Members to participate in the Contract
must submit the COSTARS Program Election to Participate form with its bid
submittal and pay the applicable Administrative Fee upon Contract award in order to
sell the awarded items/services to COSTARS Members. If the Contractor is a
Department of General Services Self-Certified Small Business or Department of
General Services-verified Small Diverse Business, a copy of its active Small Business
Contracting Program certificate must be included with the bid submittal.
2. At the beginning of each Contract year and upon any Contract renewal, the Contractor
shall submit a check for the required amount, payable to “Commonwealth of PA”. The
Contractor must pay the Administrative Fee at each contract renewal date to continue
to sell the awarded items/services to COSTARS Members.
f. DGS has registered the COSTARS name and logo (together, the “COSTARS Brand”) as a
trademark with the Pennsylvania Department of State. Therefore, the Contractor may use the
COSTARS Brand only as permitted under in this Subsection.
1. The Contractor shall pay the Administrative Fee covering its participation in the
program, including without limitation any use of the COSTARS Brand, for each year
of the Contract period. The fee is payable upon Contract award and prior to the
renewal date for each succeeding Contract period.
2. DGS grants the Contractor a nonexclusive license to use the COSTARS Brand, subject
to the following conditions:
• The Contractor agrees not to transfer to any third party, including without
limitation any of its subcontractors or Contractors, any privileges it may have
to use the COSTARS Brand under this Contract.
• The Contractor agrees not to use the COSTARS Brand to represent or imply
any Commonwealth endorsement or approval of its products or services.
• The Contractor is permitted to use the COSTARS Brand in broadcast, or
Internet media solely in connection with this Contract and any other Contract
with the Commonwealth under which it has agreed to make sales to COSTARS
Purchasers. The Contractor may use the COSTARS Brand on business cards,
brochures, and other print publications so long as the purpose is to identify the
Contractor as a COSTARS vendor, and only so long as the required Contract
fee is kept current.
• Should this Contract terminate for any reason, the Contractor agrees promptly
to remove the COSTARS Brand from any and all print and electronic media
and to refrain from using the COSTARS Brand for any purpose whatsoever
from the date of Contract termination forward.
• The Contractor agrees to defend, indemnify, and hold harmless the
Commonwealth of Pennsylvania and DGS from and against all claims,
demands, liabilities, obligations, costs, and expenses of any nature whatsoever
arising out of or based upon the Contractor’s use of the COSTARS Brand; and
• The Contractor agrees it has no property rights in the use of the COSTARS
Brand by virtue of this nonexclusive license. The Contractor expressly waives
any claims, including without limitation due process claims that may otherwise
be available under the law in the event of any dispute involving these terms of
use.
g. The Contractor shall furnish to the DGS COSTARS Program Office a quarterly electronic
Contract sales report detailing the previous quarter’s Contract purchasing activity, using the
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This page summarizes the opportunity, including an overview and a preview of the attached documents.
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