Title: Actuarial Services - OPEB / Auditing

Agency:	City of Worcester
State:	Massachusetts
Type of Government:	State & Local
NAICS Category:	541191 - Title Abstract and Settlement Offices
Posted Date:	Mar 26, 2024
Due Date:	Apr 24, 2024
Solicitation No:	CR-8176-W4
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Bid Number

CR-8176-W4

Title

Actuarial Services - OPEB / Auditing

Industry

Office Products and Services

Open Date

03/26/2024

Close Date

04/24/2024 10:00 AM

Contact

Christopher Gagliastro, Purchasing Director

Comments

scope: provide professional actuarial services for OPEB liability for a period of three years (with options to renew for two additional one year periods) per the attached requirements and specifications of the City Auditor

Standard Form(s)

CORI Compliance.pdf
EPP Policy.pdf
MWBE Program.pdf
REAP Program.pdf
Wage Theft Prevention Certification.pdf

Bid Form(s)

CR-8176-W4-RFP-Actuarial-Services-OPEB-Auditing.pdf

Plan Holder(s)*

Bid Results

Awardee(s)

× Christopher Gagliastro, Purchasing Director

Email: gagliastroc@worcesterma.gov
Phone: 508-799-1224
Fax: 508-799-1203

View Buyer's Commodities List

*APPLIES TO CONSTRUCTION BIDS ONLY - All City of Worcester bids are available for downloading from the City of Worcester website with no required registration process. As a result, the City accepts no responsibility for the accuracy of plan holder lists issued.

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Administration & Finance – Purchasing Division

Christopher J. Gagliastro, MCPPO – Purchasing Director

455 Main Street, Room 201, Worcester, MA 01608

P | 508-799-1220

purchasing@worcesterma.gov

www.worcesterma.gov

Christopher J. Gagliastro, MCPPO

Purchasing Agent

RFP NO. CR-8176-W4

ISSUANCE DATE: 3/26/2024

BUYER: Christopher J. Gagliastro, MCPPO

AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER

REQUEST FOR PROPOSALS

NOTICE TO PROPOSERS

RFP TITLE: Actuarial Services – OPEB Liability / OPEB Board of Trustees

REFER TO PAGE 7 FOR PROPOSAL SUBMISSION INFORMATION

General Conditions:

All proposals are subject to the terms, conditions and specifications herein set forth:

1. Scope: Provide an Actuarial Valuation of Other Postemployment Benefits (OPEB)

under Government Accounting Standards Board (GASB) statements 74 and 75

for the fiscal year ending June 30, 2024 as per the attached requirements and

specifications of the City of Worcester. Contract shall be for a period of three

years, with options to renew for two additional one-year periods, at the sole

discretion of the City.

2. A certified check or bid bond made payable to the "City Treasurer, City of Worcester" in the

amount of N/A_ must accompany this proposal. This must be submitted under separate

sealed cover marked "Proposal Security." In the case of default, the surety shall be forfeited

to the City as liquidated damages.

3. All terms and conditions are applicable to this proposal except the following section(s) which

are hereby deleted from this RFP: __4, 23,24,28,31,35_______

4. A performance bond in the amount of N/A_ will be required. If this proposal is accepted

by the City and the Proposer shall fail to contract as set forth in these requirements and to

give a bond in the aforementioned amount, within ten (10) days, (not including Sundays,

Saturdays, or a legal Holiday) from the date of the mailing of a notice from the City to the

Proposer, according to the address given herewith, that the contract is ready for signature,

the City may by option determine that the proposer has abandoned the contract and

thereupon the proposal and acceptance shall be null and void and the proposal security

accompanying this proposal shall become the property of the City as liquidated

damages.

FORM – 30B (RFP) -11-07 PAGE NO.1

5. Any prospective proposer requesting a change in or interpretation of existing

specifications or terms and conditions must do so within 5 days (Saturdays,

Sundays, and Legal Holidays excluded) before scheduled proposal opening date.

All requests are to be in writing to the Purchasing Division. No changes will be

considered or any interpretation issued unless request is in our hands within 5

days (Saturdays, Sundays, and Legal Holidays excluded) before scheduled

proposal submission date.

Any inquiries related to technical or contractual matters must be submitted in

writing to:

Christopher J. Gagliastro, MCPPO

Purchasing Director

City of Worcester, City Hall

455 Main Street, Room 201

Worcester, MA 01608

gagliastroc@worcesterma.gov

6. Nothing herein is intended to exclude any responsible Proposer or in any way restrain

competition. All responsible Proposers are encouraged to submit proposals. The City

encourages participation by Minority and Women Owned Business Enterprises (M/WBE).

7. The following meanings are attached to the defined words when used in this RFP.

a) The word "City" means The City of Worcester, Massachusetts.

b) The word "Proposer" means the person, firm or corporation submitting

proposal on these specifications or any part thereof.

c) The word "Contractor" means the person, firm or corporation with whom the

contract is made by carrying out the provisions of these specifications and the

contract.

d) The words "Firm Price" shall mean a guarantee against price increase during

the life of the contract.

8. All proposals and other documents relating to this RFP are subject to the public records

provisions of M.G.L. c.30B, and shall remain confidential until the time specified in c.30B

section 6 (d).

9. All material submitted by vendors becomes the property of the City. The City is under no

obligations to return any of the material submitted by a vendor in response to this RFP.

10. Each vendor's proposal must remain in effect for at least 120 days from the deadline for its

submission. The City will decide upon acceptance within 120 days of submission.

11. It is understood and agreed that it shall be a material breach of any contract resulting from

this RFP for the Contractor to engage in any practice which shall violate any provision of

Massachusetts General Laws, Chapter 151B, relative to discrimination in hiring, discharge,

FORM – 30B (RFP) -11-07 PAGE NO.2

compensation, or terms, conditions or privileges of employment because of race, color,

religious creed, national origin, sex, age or ancestry.

12. The City reserves the right to accept or reject any or all of the proposals submitted and

waive informalities and technicalities.

13. The City will review and analyze each proposal, and reserve the right to interview selected

proposers. The City shall select the proposer, which in the City's opinion, has made the

proposal best suited to the needs and goals of the City and its operations and deemed to

be in compliance with the terms of this RFP.

14. The Contractor will be required to indemnify and save harmless the City of Worcester for all

damages to life and property that may occur due to his or her negligence or that of his or

her employees, subcontractors, etc. during the contract derived from this RFP.

15. The Contract Agreement will be drafted by the City's Law Department in compliance with

the terms of the RFP, and may incorporate the terms of this RFP and of the proposal

selected.

16. The Proposer must certify that no official or employee of the City of Worcester,

Massachusetts, is pecuniarily interested in this proposal or in the contract which the

proposer offers to execute or in expected profits to arise therefrom, unless there has been

compliance with the provisions of G.L.C. 43 section 27, and that this proposal is made in

good faith without fraud or collusion or connection with any other person submitting a

proposal.

17. Any proposal withdrawn after time and date specified, the proposer shall forfeit deposit on

proposal as liquidated damages.

18. A vendor conference will be held as follows: none scheduled

19. The Contractor shall not assign, transfer, sublet, convey or otherwise dispose of any contract

which results from this RFP, or its right, title or interest therein or its power to execute the

same to any other person, firm, partnership, company or corporation without the previous

consent in writing of the City. Should the Contractor attempt any of the above without the

written consent of the City, the City reserves the right to declare the Contractor in default

and terminate the contract for cause.

20. The Contractor shall obtain and maintain in force at all times during the term of the contract

derived from this RFP, insurance coverage pertaining to Public Liability, Property Damage

and Worker's Compensation in the following types and amounts:

A) PUBLIC LIABILITY INSURANCE - Contractor to supply the City of Worcester

with certificates of insurance covering public liability in an amount not less than

$1,000,000.00 to any one person, and not less than $ 1,000,000.00 on account of

one accident.

FORM – 30B (RFP) -11-07 PAGE NO.3

B) PROPERTY DAMAGE INSURANCE - Contractor to supply the City with

certificates of insurance covering property damage in an amount not less than

$1,000,000.00 for damages on account of any one accident, and not less than $

2,000,000.00 on account of all accidents.

C) COMPENSATION INSURANCE - The Contractor shall furnish the City with

certificates showing that all its employees shall be connected with the management

operations are protected under worker's compensation insurance policies.

21. The Contractor shall carry Public Liability Insurance with an insurance company satisfactory

to the City so as to save the City harmless from any and all claims for damages arising out

of bodily injury to or death of any person or persons, and for all claims for damages arising

out of injury to or destruction of property caused by accident resulting from

the use

of implements, equipment or labor used in the performance of the contract or from any

neglect, default or omission, or want of proper care, or misconduct on the part of the

Contractor or for anyone in his or her employ during the execution of the contract derived

from this RFP.

22. Prior to starting on the contract derived from this RFP, the Contractor shall deposit with the

Purchasing Division, certificate from the insurer to the effect that the insurance policies

required in the above paragraph have been issued to the Contractor. The certificates must

be on a form satisfactory to the City.

23. All prices quoted must include inside delivery, and set-up in place F.O.B. destination to pre-

designated City of Worcester departments.

24. No special charges will be allowed for rigging, packing, crating, freight, express, or carriage

unless specifically stated and included in the vendor’s proposal.

25. The award to the successful proposer may be cancelled in the event of vendor

nonperformance as may be determined by the City.

26. The successful proposer shall comply with all applicable federal, state and local laws,

ordinances, and regulations. The awarded contract shall be governed under the laws of the

Commonwealth of Massachusetts.

27. Purchases made by the City are exempt from Federal and Massachusetts state taxes and

proposal prices must exclude any such taxes. Tax exemption certificates will be furnished

upon request.

28. When the contract is executed, a performance bond, in the full amount of the contract, is

required. See paragraph 4. The bond will be of a surety company qualified to do business

under the laws of the Commonwealth of Massachusetts. The cost of this bond is the vendor's

responsibility. Bonds shall remain in force and effect thru the performance of the contract.

29. Expenditures by the City and authorization to spend for particular purposes are made on

fiscal year basis. The City's fiscal year is the twelve month period ending June 30 of each

FORM – 30B (RFP) -11-07 PAGE NO.4

year. The obligations of the City under any agreement to be reached are subject to the

appropriation or authorization of the necessary funds. The City agrees to make reasonable

efforts to obtain funding and all necessary authorization.

30. No amendment to the contract shall be effective unless it is in writing and signed by

authorized representatives of both parties and is accepted by the City of Worcester.

31. The vendor (and its insurers, if any) shall bear all risk of loss or damage to the equipment

which occurs in transit to the user site. The risk of loss or damage to purchased equipment

shall remain with the vendor until the purchase price has been paid and title has passed.

The vendor shall also bear the risk of loss or damage to leased or rented equipment during

the City of Worcester's possession and use thereof subject, however to such conditions and

limitations as may be stated elsewhere in the contract.

32. The vendor shall not assign or in any way transfer any interest in the contract without the

prior written consent of the City provided, however, that claims for money due or to become

due to vendor from the City may be assigned to a bank, trust company, or other financial

institution without such consent so long as notice of such assignment is furnished promptly

to the City. Any such assignment shall be expressly made subject to all defenses, set-offs,

or counter-claims which would have been available to the City against the vendor in the

absence of such assignment.

33. None of the services to be provided by the vendor pursuant to the contract shall be

subcontracted or delegated to any other organization, association, individual, corporation,

partnership or other such entity without the prior written consent of the City. No subcontract

or delegation shall relieve or discharge the vendor from any obligation or liability under the

contract except as specifically set forth in the instrument of consent. Any subcontract to

which the City has consented shall be attached to the original of the contract on file in the

City of Worcester.

34. Neither party will be liable to the other or be deemed to be in breach of the contract for any

failure or delay in rendering performance arising out of causes beyond its reasonable control

and without its fault or negligence. Such causes may include but are not limited to, acts of

God or the public enemy, fires, floods, epidemics, quarantine restrictions, strikes, freight,

embargoes, and unusually severe weather. If the vendor's failure to perform is caused by

the default of the subcontractor, and if such default arises out of causes beyond the

reasonable control of both the vendor and the subcontractor, and without the fault or

negligence of either of them, the vendor shall not be liable for any excess costs for failure

to perform, unless the equipment or services to be furnished by the subcontractor were

obtainable from other sources in sufficient time to permit the vendor to meet the required

delivery schedule. Dates or times of performance will be extended to the extent of delays

excused in this section, provided that the party whose performance is affected notifies the

other promptly of the existence and nature of such delay.

35. The vendor shall provide to the City of Worcester a warranty and a commitment which

clearly states that all equipment and services proposed and supplied by the Vendor, and/or

its subcontractors, performs as expected and promised by the Vendor.

FORM – 30B (RFP) -11-07 PAGE NO.5

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Title: Actuarial Services - OPEB / Auditing

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