Tire Purchase for Various City Departments, 2026

The City of Waltham
Invites
Interested Parties
To propose the best offer and or bid
For the service or product herewith described:
Tire Purchase for Various City Departments
The Virtual bid opening will be held:
Tuesday July 14th , 2026 at 10:00AM

Table of Contents:
* Invitation to Bid
* Intent of the Project
* Instructions
* General Conditions
* Specifications
* Compliance
* Bid Price

Invitation to Bid

The City of Waltham
Purchasing Department
REQUEST FOR BID(RFB)
Under the rules of M.G.L. Chapter 30B The Purchasing Department of the City of
Waltham hereby requests sealed bids for:
Tire Purchase for Various City Departments
Price Proposals will be received at the office of the Chief Procurement Officer, City Hall, 610
Main Street, Waltham MA 02452, until,
Tuesday July 14th, 2026 at 10:00AM
At which time and place the bids will be publicly opened and read via ZOOM. (See city's
website for meeting details)
Specifications and information available at the Purchasing Agent's Office or in the Waltham
Purchasing Department web site at https://ma-waltham.civicplus.com/bids.aspx
BIDS MUST BE SIGNED AND ENCLOSED IN A SEALED ENVELOPE AND MARKED:
BID FOR: Tire Purchase, 2026
If the Bidder is a corporation, state your correct corporate name and State of incorporation. If
Bidder is a partnership, state names and addresses of partners. If Bidder is a trust or other
legal entity, state correct names and addresses of trustees or names and address of those
legally authorized to bid and enter into contracts.
EXCEPTION OR ALTERNATES TO SPECIFICATIONS, TERMS OF SALE, AND DISCOUNTS
AVAILABLE, MUST BE INCLUDED IN THE BID PRIOR TO OPENING DATE.

Intent of Project
The Purchasing Department of the City of Waltham wishes to purchase vehicle tires
of different size and use for various City Departments for a period of One year.

Instructions

INSTRUCTIONS FOR BIDDERS
1. READ ALL DOCUMENTS.
Bidders should familiarize themselves with all the documents contained herein; it is
mandatory that all Bids be in compliance with all the provisions contained in said
documents.
2. FORMS AND ATTACHMENTS.
Bids are to be completed on the forms provided ONLY and enclosed in a sealed envelope
marked on the outside "BID (title)" and the name and address of bidder. Attachments
submitted in addition to the Waltham Purchasing Department produced forms may not
be considered.
3. PRINTED OR TYPED RESPONSE.
All information must be typewritten or printed in ink, including the price the bidder
offers in the space as provided on the bid form.
4. CORRECTIONS.
Bids that are submitted containing cross outs, white outs or erasures, will be rejected.
All corrections or modifications to the original bid are to be submitted in a separate
envelope, properly marked on the outside, "CORRECTION/ MODIFICATION TO BID (title)"
and submitted prior to the bid opening.
ALL DOCUMENTS SUBMITTED WITH YOUR RESPONSE WILL BE INCORPORATED INTO THE
CONTRACT.
5. PRICE IS ALL INCLUSIVE.
Bid prices shall encompass everything necessary for furnishing all items, materials,
supplies or services as specified, and in accordance with the specifications, including
proper packing, cost of delivery, and in the case of services, completion of same, as per
specifications.
6. PRICE DISCREPANCY.
In the event of a discrepancy between the Unit Price and the Extension, the Unit Price
shall prevail.

7. EXPLANATIONS, EXCEPTIONS
Explanations, exceptions or other information pertinent to the specifications may be
made in writing and included in the same envelope with the bid.
8. BID DEPOSITS.
Bid deposits are to be made payable to the City of Waltham. In the event that the
successful bidder fails to execute a Contract within (10) days of the receipt of said
contract, such security shall be retained by the city as liquidated damages. Unsuccessful
bidders' deposits will be returned immediately following the award to said successful
bidder.
9. WITHDRAW.
A Bid may be withdrawn by written request prior to the schedule for the Bid Opening. No
withdrawals are permitted after the bid opening date and time. Withdrawals after the
bid opening date will cause the forfeit of the bid Deposit.
10. AWARD.
Bids will be awarded not later than (90) ninety days after the scheduled bid opening
date, unless otherwise stated, in the specifications. Unless otherwise specified, bids will
be evaluated on the basis of, responsiveness, responsibility, best price and listed
alternates.
12. DISCOUNTS.
Discounts for prompt payments, based on City Pay Day, will be considered when making
awards.
13. TAX EXEMPT.
Purchases by the City of Waltham is exempt from any Federal, State or Massachusetts
Municipal Sales and/or Excise Taxes.
14. SAMPLES.
The Waltham Purchasing Department may require the submission of samples either
before or after the awarding of a contract. Samples are to be submitted, at no charge to
the City, so as to ascertain the product's suitability. If specifically stated in the Bid that
samples are required, said samples must be submitted with the Bid prior to the Official
Bid Opening. Failure to submit said samples would be cause for rejection of Bid. All
samples must be called for and picked up within (30) thirty days of award or said samples
will be presumed abandoned and will be disposed of.

15. ACTIVE VENDOR LIST.
Vendors who wish to remain on the Active Bid List must either submit a Bid, No Bid, or a
letter requesting same, no later than the Official Bid Opening. This is applicable to those
vendors who have received the Invitation to Bid.
16. FUNDS APPROPRIATION.
The contract obligation on behalf of the City is subject to prior appropriation of monies
from the governmental body and authorization by the Mayor.
17. THE AWARDING AUTHORITY RESERVES THE RIGHT TO REJECT ANY OR ALL BIDS, OR ANY
PART OF ANY BID, WHICH IN THE OPINION OF THE AWARDING AUTHORITY, IS IN THE
BEST INTERESTS OF THE CITY OF WALTHAM.
18. THE TAX ATTESTATION CLAUSE, CERTIFICATION OF NON-COLLUSION AND THE
CORPORATION INFORMATION, are an integral part of the Invitation for Bid and must be
completed and signed by the person submitting the Bid, or by the person/persons who
are officially authorized to do so.
19. STANDARD OF QUALITY.
Where, in the specifications, one certain kind, type, catalog number, brand or
manufacturer of material is named, it shall be regarded as the required standard of
quality. Where two or more are named, these are presumed to be equal and the Bidder
may select one or the other. If the Bidder proposes to offer a substitute as an equal, he
shall so indicate on the Bid Form, the kind, type, catalog number, brand, or manufacturer
of material that is offered as an equal, and describe where it differs from the
specifications. Substituted items must be capable of performing all the functions and/or
operational features described or indicated in the specifications. Failure to indicate the
description of any substitute item on the Bid will be interpreted to mean that the Bidder
will furnish the item or service as specified. CPW Director and Purchasing Agent will
ultimately determine if substituted items are regarded as the required standard of
quality.
20. MODIFICATION.
No agreement, understanding, alteration or variation of the agreement, terms or
provisions herein contained shall bind the parties, hereto unless made and executed in
writing by the parties hereto.

21. ASSIGNMENT.
The final payment for work done under this Contract shall be made only after the
Contractor has signed a statement under the penalty of perjury, certifying that he has
completed the work described in the final estimate. Neither party hereto shall assign this
Contract or sublet it in part or as a whole without the prior written consent of the other
party hereto. The Contractor shall not assign any sum or sums due or becoming due to
him hereunder without the prior written consent of the City.
22. STABILITY of AGREEMENT:
Section 1.The failure of the City or the Union to insist, in any one or more
incidents, upon performance of any of the terms or conditions of this Agreement shall
not be considered as a waiver or relinquishment of the rights of the City or of the Union
to future performance of any such term or condition and the obligations of the Union or
of the City to such future performance shall continue in full force and effect.
Section 2. The provisions of this Agreement supersede any conflicting or
inconsistent rule, regulation, ordinance or order promulgated by the City.
Section 3. Should any part hereof or any provision herein contained be rendered
or declared invalid by reason of any existing or subsequently enacted legislation or by
any decree of a court of competent jurisdiction, such invalidation of such part or portion
of this agreement shall not invalidate the remaining portions hereof and the remaining
parts of provisions shall remain in full force and effect.
23. DELIVERIES:
a) The Contractor shall pay all freight and delivery charges. TheWaltham
Purchasing Department does not pay for shipping and packaging expenses. Items must
be delivered as stipulated in the specifications. All deliveries must be made to the inside
of city buildings. Sidewalk deliveries will not be accepted. City personnel are not
required to assist in the deliveries and contractors are cautioned to notify their shippers
that adequate assistance must be provided at the point of delivery, when necessary.
b) All items of furniture must be delivered inside the building, set up, in place and
ready for use. Deliveries are to be made between the hours of 8:30 a.m. and 3:00 p.m.,
Monday through Friday, except on holidays.