Timeclock.

INVITATION FOR BIDS
OFFICE OF PROCUREMENT SERVICES
1. INSTRUCTIONS FOR BIDDERS
a. Sealed bids will be received in the Office of Procurement Services, Mississippi State
University, for the purchase of the items listed herein.
b. All bids must be received in the Office of Procurement Services on or before the bid
opening time and date listed herein. Delivery of bids must be during normal working
hours, 8:00 a.m. to 5:00 p.m. CST, except on weekends and holidays when no
delivery is possible.
c. Bidders shall submit their bids either electronically, in Bully Buy, or in a sealed
envelope. Bids CANNOT be emailed
a. Sealed bids should include the bid number on the face of the envelope as well as
the bidders' name and address. Bids should be mailed to : 405 Garrard Road E,
Starkville, MS 39759.
d. All questions regarding this bid should be directed to the Office of Procurement
Services at 662-325-2550.
2. TERMS AND CONDITIONS
a. All bids should be bid "FOB Destination"
b. Bidders must comply with all rules, regulations, and statutes relating to purchasing
in the State of Mississippi, in addition to the requirements on this form. General Bid
Terms and Conditions can be found here:
https://www.procurement.msstate.edu/procurement/bids/Bid_General_Terms_Ma
y_2019_V2.pdf
c. Any contract resulting from this Invitation for Bid shall be in substantial compliance
with Mississippi State University's Standard Contract Addendum:
https://www.contracts.msstate.edu/resources/standard-forms
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Bid Number: MSU2026089
Opening Date: Wednesday July 15, 2026 at 2:00 p.m.
Description: TimeClock Plus Annual License/Hardware Support &
Maintenance Renewal
Vendor Name: ______________________________________________________
Vendor Address: _____________________________________________________
Telephone Number: __________________________________________________
Email Address: ______________________________________________________
Days the Offer is Firm: ________________________________________________
Authorized Signature: ________________________________________________
Name: _____________________________________________________________
Title: ______________________________________________________________
Item Quantity Description Unit Price Total Price
Timeclock Plus Professional Annual Clockable
1 700 Employee Licenses, or equivalent for July 1, 2026
through June 30, 2027
2 1 Dedicated Hardware/Software Support and
Maintenance for Timeclock Plus System for July 1,
2026 through June 30, 2027
Mississippi State University College of Veterinary Medicine (MSU) currently uses TimeClock Plus as their
time clock system. We are seeking a vendor that will either continue to support the current system or a
vendor who will match the needed features and integration(s) of the current system, migrate the
existing data to the new system, and to support or replace the existing time clock hardware. We would
like this system to be hosted on the vendor's server/cloud.
MSU would like the option to renew these services on an annual basis for an additional four (4) one-year
periods, not to exceed five (5) years total. Please either provide firm pricing for the annual renewal or
explain how annual price will be determined in your response.
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