Timber Sale Hill Farm Research Station

Agency:	State Government of Louisiana
State:	Louisiana
Type of Government:	State & Local
NAICS Category:	113310 - Logging
Posted Date:	Mar 24, 2026
Due Date:	Apr 23, 2026
Solicitation No:	50001-2742
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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INVITATION TO BID

BOARD OF SUPERVISORS OF

LOUISIANA STATE UNIVERSITY

AND AGRICULTURAL & MECHANICAL COLLEGE

SOLICITATION RFQ-0000002742

SUPPLIER #

SUPPLIER NAME AND ADDRESS

TITLE: Timber Sale Hill Farm Research Station

BID DUE DATE AND TIME

04/23/2026

11:00 AM CT

RETURN BID TO

Louisiana State University and Agricultural and

Mechanical College

Procurement

213 Thomas Boyd Hall

Baton Rouge, LA 70803

Buyer

Amy Guillot

Buyer Phone

Buyer Email aguillot1@lsu.edu

Issue Date 03/24/2026

To Be Completed By Supplier

1. _______"No Bid" (sign and return this page only).

2. _______My Company does not wish to receive future solicitations for this spend category.

3. Specify your Delivery: To be made within ____________________ days after receipt of order.

4. If applicable, Supplier's Addendum Acknowledgement/Response:

As an authorized agent/signatory of the supplier, I/we acknowledge receipt of this Addendum, and

_______submit no alterations/clarifications to our original bid.

_______submit superseding revisions/clarifications to our original bid as written herein or attached hereto.

General Instructions to Suppliers

1. Sealed bids for furnishing the items and/or services specified are hereby solicited, and will be received by LSU Procurement at

the "Return Bid To" address stated above, until the specified due date and time.

2. Read the entire solicitation, including all terms, conditions and specifications.

3. All bid information and prices must be typed or written in ink. Any corrections, erasures or other forms of alteration to unit price

are to be initialed by the supplier.

4. Bid prices are to be quoted FOB LSU/Destination and inclusive of any and all applicable shipping and handling charges unless

otherwise specified in the solicitation. Any invoiced delivery charges not quoted and itemized on the LSU purchase order are

subject to rejection and non-payment.

5. Payment is to be made within 30 days after receipt of properly executed invoice, or delivery and acceptance, whichever is

later.

6. By signing this solicitation, the supplier certifies compliance with all general instructions to suppliers, terms, conditions and

specifications; and further certifies that this bid is made without collusion or fraud.

SUPPLIER NAME

MAILING ADDRESS

AUTHORIZED SIGNATURE

CITY, STATE ZIP

PRINTED NAME

PHONE #

TITLE

FAX #

E-MAIL

FEDERAL TAX ID #

LSU IS AN EQUAL OPPORTUNITY/ACCESS UNIVERSITY

Rev. 2/25

Invitation to Bid - Standard Terms and Conditions for Sales

These standard terms and conditions shall apply to all LSU solicitations for sales, unless otherwise specifically amended

and provided for in the special terms and conditions, specifications, or other solicitation documents. In the event of conflict

between the General Instructions to Suppliers or Standard Terms & Conditions and the Timber Sale Prospectus, the Timber

Sale Prospectus shall govern.

Bids submitted are subject to provisions of the laws of the State of Louisiana including but not limited to the Executive

Orders; and the terms, conditions, and specifications stated in this solicitation.

1. Bid Delivery and Receipt

All bids must be submitted electronically to LSU Procurement. Bids must be emailed to lsubids@lsu.edu This email

address is used for bid submissions only. Any bids sent directly to the buyer of record will not be forwarded

to lsubids@lsu.edu.

When submitting a bid electronically, the RFQ number and solicitation title should be listed in the subject line of the email.

Physical bids will not be accepted; therefore, they will not be evaluated.

It is the responsibility of the supplier to ensure the bid is received by the indicated due date and time. Any delays that

may occur in transmission of the bid is the responsibility of the supplier. A bid will be considered late if it is not received

at lsubids@lsu.edu by the indicated due date and time.

The maximum email attachment size accepted by lsubids@lsu.edu is 125MB. It is the supplier’s responsibility to ensure

bid submission is sized such that it is successfully transmitted and received by LSU. Late bids will not be accepted.

2. Signature Authority of Bid

Bids must be signed by a person authorized to bind the supplier. In accordance with Louisiana law, the person signing the

bid must be: (1) a current corporate officer, partnership member, or other individual specifically authorized to submit a

bid as evidenced in the appropriate records filed with the Louisiana Secretary of State; or (2) an individual authorized to

bind the supplier as evidenced by a corporate resolution, certificate or affidavit; or (3) other documents indicating

authority which are acceptable to the public entity.

3. Interpretation of Supplier Inquiries

If Supplier is in doubt as to the meaning of any part or requirement of this solicitation, Supplier may submit a written

request for interpretation to the Buyer-of-Record at the address and/or fax number shown above. Written inquiries must

be received in the LSU Procurement Office no later than five (5) calendar days prior to the opening of bids, and shall be

clearly cross-referenced to the relevant solicitation/specification in question.

No decisions or actions shall be executed by any Supplier as a result of oral discussions with any LSU employee or

consultant. Any interpretation of the documents will be made by formal addendum only, issued by the LSU Procurement

Office, and emailed or delivered to all Suppliers known to have received the solicitation. LSU shall not be responsible for

any other interpretations or assumptions made by Supplier.

4. Bid Opening

Bid openings are held electronically. There are no in-person bid openings. To electronically attend the bid opening, use

the below link to register in advance:

https://lsu.zoom.us/meeting/register/QLfFfBZmRqio9DF9ESf0QA

After registering, a confirmation email will be provided containing information about joining the bid opening.

5. Special Accommodations

Any "qualified individual with a disability" as defined by the Americans with Disabilities Act, who has submitted a bid and

desires to attend the public bid opening, must notify the LSU Procurement Office in writing not later than seven days prior

to the bid opening date of their need for special accommodations. If the request cannot be reasonably provided, the

individual will be informed prior to the bid opening.

6. Submission of Bid

ALL BID RESPONSES MUST BE RECEIVED ELECTRONICALLY (EMAILED). BID RESPONSE SUBMITTED BY OTHER MEANS WILL

NOT BE CONSIDERED. WHEN SUBMITTING ELECTRONICALLY, THE RFQ AND SOLICITATION TITLE SHOULD BE LISTED IN

THE SUBJECT LINE OF THE EMAIL.

In the case of a lump sum bid, the amount shall be expressed in words and figures when requested. In case of any

discrepancy between the price written in the bid and that given in figures, the price in writing will be considered as the

bid. In case of an error on extension, the unit price shall prevail.

7. Taxes

By accepting an award, resident and non-resident firms acknowledge their responsibility for the payment of all taxes duly

accessed by the State of Louisiana and its political subdivisions for which they are liable, including but not limited to:

franchise taxes, privilege taxes, sales taxes, use taxes, ad valorem taxes, etc.

8. Terms and Conditions

This solicitation contains all terms and conditions with respect to the sale of the goods and/or services specified herein.

Submittal of any contrary terms and conditions may cause your bid to be rejected. By signing and submitting a bid, supplier

agrees that contrary terms and conditions which may be included in its bid are nullified; and agrees that this contract shall

be construed in accordance with this solicitation and governed by the laws of the State of Louisiana.

9. Supplier Forms I LSU Signature Authority

The terms and conditions of the LSU solicitation and contract shall solely govern the sale, and shall not be amended by any

supplier contract, form, etc.

The University's chief procurement officer, or authorized designee, is delegated sole authority to execute/sign any supplier

contracts, forms, etc., on behalf of LSU. Departments are expressly prohibited from signing any supplier forms.

Any such supplier contracts/forms bearing unauthorized signatures shall be null and void, shall have no legal force, and

shall not be recognized by LSU in any dispute arising wherefrom. Suppliers who present any such forms to department

users for signature without regard to this strict LSU policy may face contract cancellation, suspension, and/or debarment.

10. Awards

Award will be made to the highest responsible and responsive Supplier. LSU reserves the right: (1) to award items

separately, grouped, or on an all-or-none basis, as deemed in its best interest; (2) to reject any or all bids and/or items;

and (3) to waive any informalities.

All solicitation specifications, terms and conditions shall be made part of any subsequent award as if fully reproduced and

included therein, unless specifically amended in the formal contract.

11. Acceptance of Bid

Only the issuance of an official LSU contract, a Notification of Award letter, or a Notification of Intent to Award letter shall

constitute the University's acceptance of a bid. LSU shall not be responsible in any way to a supplier for services rendered

without an official contract.

12. Applicable Law

All contracts shall be construed in accordance with and governed by the laws of the State of Louisiana.

13. Default of Supplier

Failure to deliver within the time specified in the bid/award will constitute a default and may be cause for contract

cancellation.

14. Assignment of Contract / Contract Proceeds

Supplier shall not assign, sublet or transfer its contractual responsibilities to another party without the prior written

consent and approval of the LSU Procurement Office. Unauthorized assignments of contract or assignments of contract

proceeds shall be null and void, shall have no legal force, and shall not be recognized by LSU in any dispute arising

wherefrom.

15. Contract Cancellation

LSU has the right to cancel any contract for cause, in accordance with Procurement rules and regulations, including but

not limited to: (1) failure to deliver within the time specified in the contract; (2) failure of the product or service to meet

specifications, conform to sample quality or to be delivered in good condition; (3) misrepresentation by the supplier; (4)

fraud, collusion, conspiracy or unlawful means of obtaining any contract with the University; (5) conflict of contract

provisions with constitutional or statutory provisions of state or federal law; (6) any other breach of contract. LSU has the

right to cancel any contract for convenience at any time by giving thirty (30) days written notice to the supplier.

16. Prohibited Contractual Arrangements

Per Louisiana R.S. 42:1113.A, no public servant or member of such a public servant's immediate family, or legal entity in

which he has a controlling interest shall bid on or enter into any contract, subcontract, or other transaction that is under

the supervision or jurisdiction of the agency of such public servant. See statute for complete law, exclusions, and

provisions.

17. Equal Employment Opportunity Compliance

By submitting and signing this bid, supplier agrees to abide by the requirements of the following as applicable: Title VI and

VII of the Civil Rights Act of 1964, as amended by the Equal Opportunity Act of 1972; Federal Executive Order 11246;

Federal Rehabilitation Act of 1973, as amended; the Vietnam Era Veteran's Readjustment Assistance Act of 1974, Title IX

of the Education Amendments of 1972; the Age Act of 1975, the Americans with Disabilities Act of 1990. Supplier agrees

not to discriminate in its employment practices and will render services under any contract entered into as a result of this

solicitation without regard to race, color, religion, sex, sexual orientation, age, national origin, veteran status, political

affiliation, handicap, disability, or other non-merit factor. Any act of discrimination committed by supplier, or failure to

comply with these statutory obligations when applicable, shall be grounds for termination of any contract entered into as

a result of this solicitation.

18. Mutual Indemnification

Each party hereto agrees to indemnify, defend, and hold the other, its officers, directors, agents and employees harmless

from and against any and all losses, liabilities, and claims, including reasonable attorney's fees arising out of or resulting

from the willful act, fault, omission, or negligence of the indemnifying party or of its employees, contractors, or agents in

performing its obligations under this agreement, provided however, that neither party hereto shall be liable to the other

for any consequential damages arising out of its willful act, fault, omission, or negligence.

19. Certification of No Suspension or Debarment

By signing and submitting this bid, Supplier certifies that its company, any subcontractors, or principals thereof, are not

suspended or debarred under federal or state laws or regulations. A list of parties who have been suspended or debarred

by federal agencies is maintained by the General Services Administration and can be viewed on the internet at

www.epls.gov.

20. Payment Term

Payment is to be made by certified check. Suppliers are hereby notified that personal checks, company checks or similar

are not acceptable. Checks are to be made payable to LSU Agricultural Center, denote William E. Owens Hill Farm Research

Station in memo section of check and submitted as “pay as cut” with funds paid to the university monthly for harvest

activities

PRICE SHEET

SOLICITATION RFQ-0000002742

INVITATION TO BID

DUE DATE 04/23/2026

DUE TIME 11:00:00 AM

ITEM

NO.

ITEM DESCRIPTION

QUANTITY

UNLESS SPECIFIED ELSEWHERE, SHIP ALL ITEMS TO:

LSU Hill Farm Res Station

11959 Hwy 9

Homer, LA 71040

1 Itemized Basis

Clearcut 59 acres, Tract A&B

Hill Farm Research Station Timber Harvest 2025

Specify Manufacturer /

Brand Bid:

Specify Model /

Number Bid:

2 Itemized Basis

Thinning 94 acres, Tract C

Hill Farm Research Station Timber Harvest 2025

Specify Manufacturer /

Brand Bid:

Specify Model /

Number Bid:

6729

56022

UOM

UNIT PRICE

EXTENDED

AMOUNT

Ton $____________ $_____________

This page summarizes the opportunity, including an overview and a preview of the attached documents.

Bid Number	Description	Date Issued	Bid Open Date/Time
50001-2742	Timber Sale Hill Farm Research Station Original: 50001-2742	03/24/2026	04/23/2026 11:00:00 AM CT

Department	++ University - LSU - Baton Rouge
Section	LSU Procurement Services
Dept Code	50001
Contact	Office of Procurement Services
Address	213 Thomas Boyd Hall Baton Rouge, LA 70803-3001
Phone	2255782176
Fax	225-578-2292
Email	purchase@lsu.edu
URL	http://www.procurement.lsu.edu

Timber Sale Hill Farm Research Station

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