Timber Sale Hill Farm Research Station

INVITATION TO BID BID DUE DATE AND TIME
BOARD OF SUPERVISORS OF 04/23/2026 11:00 AM CT
LOUISIANA STATE UNIVERSITY
AND AGRICULTURAL & MECHANICAL COLLEGE
SOLICITATION RFQ-0000002742 RETURN BID TO
SUPPLIER # Louisiana State University and Agricultural and
Mechanical College
SUPPLIER NAME AND ADDRESS
Procurement
213 Thomas Boyd Hall
Baton Rouge, LA 70803
Buyer Amy Guillot
Buyer Phone
Buyer Email aguillot1@lsu.edu
Issue Date 03/24/2026
TITLE: Timber Sale Hill Farm Research Station
To Be Completed By Supplier
1. _______"No Bid" (sign and return this page only).
2. _______My Company does not wish to receive future solicitations for this spend category.
3. Specify your Delivery: To be made within ____________________ days after receipt of order.
4. If applicable, Supplier's Addendum Acknowledgement/Response:
As an authorized agent/signatory of the supplier, I/we acknowledge receipt of this Addendum, and
_______submit no alterations/clarifications to our original bid.
_______submit superseding revisions/clarifications to our original bid as written herein or attached hereto.
General Instructions to Suppliers
1. Sealed bids for furnishing the items and/or services specified are hereby solicited, and will be received by LSU Procurement at
the "Return Bid To" address stated above, until the specified due date and time.
2. Read the entire solicitation, including all terms, conditions and specifications.
3. All bid information and prices must be typed or written in ink. Any corrections, erasures or other forms of alteration to unit price
are to be initialed by the supplier.
4. Bid prices are to be quoted FOB LSU/Destination and inclusive of any and all applicable shipping and handling charges unless
otherwise specified in the solicitation. Any invoiced delivery charges not quoted and itemized on the LSU purchase order are
subject to rejection and non-payment.
5. Payment is to be made within 30 days after receipt of properly executed invoice, or delivery and acceptance, whichever is
later.
6. By signing this solicitation, the supplier certifies compliance with all general instructions to suppliers, terms, conditions and
specifications; and further certifies that this bid is made without collusion or fraud.
SUPPLIER NAME MAILING ADDRESS
AUTHORIZED SIGNATURE CITY, STATE ZIP
PRINTED NAME PHONE #
TITLE FAX #
E-MAIL FEDERAL TAX ID #
LSU IS AN EQUAL OPPORTUNITY/ACCESS UNIVERSITY Rev. 2/25

Invitation to Bid - Standard Terms and Conditions for Sales
These standard terms and conditions shall apply to all LSU solicitations for sales, unless otherwise specifically amended
and provided for in the special terms and conditions, specifications, or other solicitation documents. In the event of conflict
between the General Instructions to Suppliers or Standard Terms & Conditions and the Timber Sale Prospectus, the Timber
Sale Prospectus shall govern.
Bids submitted are subject to provisions of the laws of the State of Louisiana including but not limited to the Executive
Orders; and the terms, conditions, and specifications stated in this solicitation.
1.Bid Delivery and Receipt
All bids must be submitted electronically to LSU Procurement. Bids must be emailed to lsubids@lsu.edu This email
address is used for bid submissions only. Any bids sent directly to the buyer of record will not be forwarded
to lsubids@lsu.edu.
When submitting a bid electronically, the RFQ number and solicitation title should be listed in the subject line of the email.
Physical bids will not be accepted; therefore, they will not be evaluated.
It is the responsibility of the supplier to ensure the bid is received by the indicated due date and time. Any delays that
may occur in transmission of the bid is the responsibility of the supplier. A bid will be considered late if it is not received
at lsubids@lsu.edu by the indicated due date and time.
The maximum email attachment size accepted by lsubids@lsu.edu is 125MB. It is the supplier's responsibility to ensure
bid submission is sized such that it is successfully transmitted and received by LSU. Late bids will not be accepted.
2.Signature Authority of Bid
Bids must be signed by a person authorized to bind the supplier. In accordance with Louisiana law, the person signing the
bid must be: (1) a current corporate officer, partnership member, or other individual specifically authorized to submit a
bid as evidenced in the appropriate records filed with the Louisiana Secretary of State; or (2) an individual authorized to
bind the supplier as evidenced by a corporate resolution, certificate or affidavit; or (3) other documents indicating
authority which are acceptable to the public entity.
3.Interpretation of Supplier Inquiries
If Supplier is in doubt as to the meaning of any part or requirement of this solicitation, Supplier may submit a written
request for interpretation to the Buyer-of-Record at the address and/or fax number shown above. Written inquiries must
be received in the LSU Procurement Office no later than five (5) calendar days prior to the opening of bids, and shall be
clearly cross-referenced to the relevant solicitation/specification in question.
No decisions or actions shall be executed by any Supplier as a result of oral discussions with any LSU employee or
consultant. Any interpretation of the documents will be made by formal addendum only, issued by the LSU Procurement
Office, and emailed or delivered to all Suppliers known to have received the solicitation. LSU shall not be responsible for
any other interpretations or assumptions made by Supplier.
4.Bid Opening
Bid openings are held electronically. There are no in-person bid openings. To electronically attend the bid opening, use
the below link to register in advance:
https://lsu.zoom.us/meeting/register/QLfFfBZmRqio9DF9ESf0QA
After registering, a confirmation email will be provided containing information about joining the bid opening.
5.Special Accommodations
Any "qualified individual with a disability" as defined by the Americans with Disabilities Act, who has submitted a bid and
desires to attend the public bid opening, must notify the LSU Procurement Office in writing not later than seven days prior
to the bid opening date of their need for special accommodations. If the request cannot be reasonably provided, the
individual will be informed prior to the bid opening.

6.Submission of Bid
ALL BID RESPONSES MUST BE RECEIVED ELECTRONICALLY (EMAILED). BID RESPONSE SUBMITTED BY OTHER MEANS WILL
NOT BE CONSIDERED. WHEN SUBMITTING ELECTRONICALLY, THE RFQ AND SOLICITATION TITLE SHOULD BE LISTED IN
THE SUBJECT LINE OF THE EMAIL.
In the case of a lump sum bid, the amount shall be expressed in words and figures when requested. In case of any
discrepancy between the price written in the bid and that given in figures, the price in writing will be considered as the
bid. In case of an error on extension, the unit price shall prevail.
7.Taxes
By accepting an award, resident and non-resident firms acknowledge their responsibility for the payment of all taxes duly
accessed by the State of Louisiana and its political subdivisions for which they are liable, including but not limited to:
franchise taxes, privilege taxes, sales taxes, use taxes, ad valorem taxes, etc.
8.Terms and Conditions
This solicitation contains all terms and conditions with respect to the sale of the goods and/or services specified herein.
Submittal of any contrary terms and conditions may cause your bid to be rejected. By signing and submitting a bid, supplier
agrees that contrary terms and conditions which may be included in its bid are nullified; and agrees that this contract shall
be construed in accordance with this solicitation and governed by the laws of the State of Louisiana.
9.Supplier Forms I LSU Signature Authority
The terms and conditions of the LSU solicitation and contract shall solely govern the sale, and shall not be amended by any
supplier contract, form, etc.
The University's chief procurement officer, or authorized designee, is delegated sole authority to execute/sign any supplier
contracts, forms, etc., on behalf of LSU. Departments are expressly prohibited from signing any supplier forms.
Any such supplier contracts/forms bearing unauthorized signatures shall be null and void, shall have no legal force, and
shall not be recognized by LSU in any dispute arising wherefrom. Suppliers who present any such forms to department
users for signature without regard to this strict LSU policy may face contract cancellation, suspension, and/or debarment.
10.Awards
Award will be made to the highest responsible and responsive Supplier. LSU reserves the right: (1) to award items
separately, grouped, or on an all-or-none basis, as deemed in its best interest; (2) to reject any or all bids and/or items;
and (3) to waive any informalities.
All solicitation specifications, terms and conditions shall be made part of any subsequent award as if fully reproduced and
included therein, unless specifically amended in the formal contract.
11.Acceptance of Bid
Only the issuance of an official LSU contract, a Notification of Award letter, or a Notification of Intent to Award letter shall
constitute the University's acceptance of a bid. LSU shall not be responsible in any way to a supplier for services rendered
without an official contract.
12.Applicable Law
All contracts shall be construed in accordance with and governed by the laws of the State of Louisiana.
13.Default of Supplier
Failure to deliver within the time specified in the bid/award will constitute a default and may be cause for contract
cancellation.
14.Assignment of Contract / Contract Proceeds
Supplier shall not assign, sublet or transfer its contractual responsibilities to another party without the prior written
consent and approval of the LSU Procurement Office. Unauthorized assignments of contract or assignments of contract
proceeds shall be null and void, shall have no legal force, and shall not be recognized by LSU in any dispute arising
wherefrom.

15.Contract Cancellation
LSU has the right to cancel any contract for cause, in accordance with Procurement rules and regulations, including but
not limited to: (1) failure to deliver within the time specified in the contract; (2) failure of the product or service to meet
specifications, conform to sample quality or to be delivered in good condition; (3) misrepresentation by the supplier; (4)
fraud, collusion, conspiracy or unlawful means of obtaining any contract with the University; (5) conflict of contract
provisions with constitutional or statutory provisions of state or federal law; (6) any other breach of contract. LSU has the
right to cancel any contract for convenience at any time by giving thirty (30) days written notice to the supplier.
16.Prohibited Contractual Arrangements
Per Louisiana R.S. 42:1113.A, no public servant or member of such a public servant's immediate family, or legal entity in
which he has a controlling interest shall bid on or enter into any contract, subcontract, or other transaction that is under
the supervision or jurisdiction of the agency of such public servant. See statute for complete law, exclusions, and
provisions.
17.Equal Employment Opportunity Compliance
By submitting and signing this bid, supplier agrees to abide by the requirements of the following as applicable: Title VI and
VII of the Civil Rights Act of 1964, as amended by the Equal Opportunity Act of 1972; Federal Executive Order 11246;
Federal Rehabilitation Act of 1973, as amended; the Vietnam Era Veteran's Readjustment Assistance Act of 1974, Title IX
of the Education Amendments of 1972; the Age Act of 1975, the Americans with Disabilities Act of 1990. Supplier agrees
not to discriminate in its employment practices and will render services under any contract entered into as a result of this
solicitation without regard to race, color, religion, sex, sexual orientation, age, national origin, veteran status, political
affiliation, handicap, disability, or other non-merit factor. Any act of discrimination committed by supplier, or failure to
comply with these statutory obligations when applicable, shall be grounds for termination of any contract entered into as
a result of this solicitation.
18.Mutual Indemnification
Each party hereto agrees to indemnify, defend, and hold the other, its officers, directors, agents and employees harmless
from and against any and all losses, liabilities, and claims, including reasonable attorney's fees arising out of or resulting
from the willful act, fault, omission, or negligence of the indemnifying party or of its employees, contractors, or agents in
performing its obligations under this agreement, provided however, that neither party hereto shall be liable to the other
for any consequential damages arising out of its willful act, fault, omission, or negligence.
19.Certification of No Suspension or Debarment
By signing and submitting this bid, Supplier certifies that its company, any subcontractors, or principals thereof, are not
suspended or debarred under federal or state laws or regulations. A list of parties who have been suspended or debarred
by federal agencies is maintained by the General Services Administration and can be viewed on the internet at
www.epls.gov.
20.Payment Term
Payment is to be made by certified check. Suppliers are hereby notified that personal checks, company checks or similar
are not acceptable. Checks are to be made payable to LSU Agricultural Center, denote William E. Owens Hill Farm Research
Station in memo section of check and submitted as "pay as cut" with funds paid to the university monthly for harvest
activities

PRICE SHEET INVITATION TO BID
SOLICITATION RFQ-0000002742 DUE DATE 04/23/2026 DUE TIME 11:00:00 AM
ITEM ITEM DESCRIPTION QUANTITY UOM UNIT PRICE EXTENDED
NO. AMOUNT
UNLESS SPECIFIED ELSEWHERE, SHIP ALL ITEMS TO:
LSU Hill Farm Res Station
11959 Hwy 9
Homer, LA 71040
1 Itemized Basis
Clearcut 59 acres, Tract A&B
Hill Farm Research Station Timber Harvest 2025
6729 Ton $____________ $_____________
Specify Manufacturer /
Brand Bid:
Specify Model /
Number Bid:
2 Itemized Basis
Thinning 94 acres, Tract C
Hill Farm Research Station Timber Harvest 2025
56022 Ton $____________ $_____________
Specify Manufacturer /
Brand Bid:
Specify Model /
Number Bid:

Timber Sale Prospectus
Hill Farm Research Station
PURPOSE:
To obtain competitive bids for the sale of timber on the Hill Farm Research Station, Homer, LA 71040.
The sale includes the removal and/or thinning of pine sawtimber, chip/saw, and pulpwood in three designated sale
areas. Tract A is 17 acres of mature pine timber to be clearcut (estimated total 2,524.7 tons: 893.5 tons of
sawtimber, 1,000 tons of chip and saw, and 631.2 tons of pulpwood). Tract B is 42 acres of mature pine timber to
be clearcut (estimated total 4,202 tons: 500 tons of sawtimber, 3,112 tons of chip and saw, and 590 tons of
pulpwood. Tract C is 94 acres of pine timber to be thinned to a basal area of 70 sq ft/ac (estimated total 24,647.7
tons: 14,647.7 tons chip and saw, and 10,000 tons pulpwood). Tracts are located within close proximity to each
other at the Hill Farm Research Station; their locations are indicated in Exhibit B - Maps. The estimated timber
volume in this sale is indicated in Exhibit C - Timber Stand Table. The total estimated quantity of timber in this sale
is 31,374 tons (1,393 tons of sawtimber, 18,760 tons of chip and saw, and 11,562 tons of pulpwood).
NON-MANDATORY SITE VISIT:
Prospective suppliers may examine the quantity and quality of timber to be sold by contacting Dr. Valerie West,
Associate Extension Agent, or Dr. Bill Owens, Station Manager, Hill Farm Research Station, 11959 Highway 9,
Homer, LA 71040. Suppliers may request a more detailed color map of the sale area by contacting Dr. West at 318-
965-2326 or vwest@agcenter.lsu.edu The removal of this timber shall be coordinated with Dr. West or Dr.
Owens as to ingress and egress roads to be used, etc.
AWARD BY ITEM:
This solicitation will be awarded by item. Prospective suppliers may submit a bid on one or both of the sales
combinations identified below. Each sales combination will be evaluated independently, and award will be made
separately to the responsive and responsible bidder offering the highest return to the university for each item.
BIDDING OPTIONS:
Prospective suppliers have the option to bid on one or both of the following sales combinations:
1. Clearcut only bid - this bid is to include Tracts A and B only, a total of 59 acres
2. Thinning only bid - this bid is to include Tract C only, a total of 94 acres
PERIODS AND TERMS OF THE SALE:
A timber sale contract will be executed upon award to the highest supplier. The contract will be for one (1) year
from the date Louisiana State University Agricultural Center (hereafter University) accepts the contract, unless at
the discretion of the University, an additional 30-day extension is granted by virtue of adverse weather conditions.
INSURANCE:
Supplier shall procure and maintain for the duration of the contract insurance against claims for injuries to persons
or damages to property which may arise from or in connection with the performance of the work hereunder by the
Supplier, his agents, representatives, employees, or subcontractors in accordance with Exhibit D.
EXHIBITS:
Exhibit A - Condition of Sale
Exhibit B - Maps
Exhibit C - Timber Stand Tables
Exhibit D - Insurance Requirements
Exhibit E - Contract for Sale of Timber

EXHIBIT A - CONDITION OF SALE:
SUPPLIER MUST AGREE TO THE FOLLOWING:
1. This contract will be "pay as cut" with funds paid to the university for the above-described timber within
one calendar month of harvest activities and payments shall continue monthly until the contract is
concluded by completion of harvest activities and final payment is received. Each payment is to be made
by a certified check with copies of mill receipts included for load verification.
2. To waive all claims to the above-described timber unless it is removed from the Hill Farm Research Station
property one year from date of written notice to proceed, unless at the discretion of the university, an
additional time extension is granted.
3. Prospective suppliers shall be prepared to, upon award of bid, produce a security deposit in the amount
of $15,000 per bid option to be held in trust against default of sale on the part of the supplier or to offset
value of merchantable timber harvested by the supplier but not removed from site by the supplier. To
post a security deposit of $15,000 per bid option upon notification of award, a cashier's check or certified
check will be acceptable. The check will be forfeited if the terms of the contract are broken. If a check is
submitted in lieu of a bond and if the terms of the contract are not broken, the check will be returned
within 30 days after completion of operations. In the event of a default in contract, the deposit will
remain with the LSU AgCenter. The value of any merchantable timber, severed but not removed from the
harvest area, may be deducted from this fee based on the valuation of a third-party assessor in the event
that an 'unreasonable' volume of merchantable timber is severed but not removed. The term
'unreasonable' is defined as at least two full truck two-bunk load of severed merchantable materials
based on size class. That value will be deducted from the deposit. Any remaining funds will be returned to
the supplier.
4. All current Louisiana Best Management Practices must be followed in the removal of timber from the sale
area. (https://www.laforestry.com/_files/ugd/b18d24_24a21f91efd641f691a70f6201a09671.pdf). All
timber six inches dbh and greater must be severed in clearcut operations. Thinning operations should
follow a third-row thin pattern with operator select between rows to retain an average basal area of 70
sqft/ac of quality standing timber. Timber must be harvested in accordance with Sustainable Forestry
Initiative standards.
5. Roads and fences damaged by the logging operation shall be restored to their former condition by the
supplier within 30 days of the completion of the operations. No trash, oil, etc. shall be left on the sale
area. Any such material generated during the logging operations shall be removed from the timber sale
area immediately following the completion of operations.
6. Any fire started by the supplier as a result of logging or other activities during the period of the contract
must be immediately suppressed. Suppression costs and damages resulting from the fire will be paid by
the supplier. Damages resulting from fire and/or damages under items 4 and 5 above will be determined
by two representatives of the university working together with the supplier via on-site appraisal.
7. Supplier shall provide at least a 2-day notice to the Hill Farm Research Station prior to commencement of
harvest activity.
8. Failure to comply with all terms of the contract will result in an immediate suspension of all operations.
9. Prospective suppliers, prior to or upon successful award of bid, will be required to register their business
with the Louisiana State University system for the facilitation of the contract(s).

THE UNIVERSITY AGREES TO THE FOLLOWING:
1. To guarantee title to the timber sold under this contract.
2. To grant freedom of entry and use of roads to and from the described timber, together with unstipulated
rights and privileges normally extended to suppliers of timber, provided that these privileges are not in
conflict with other provisions of this contract.
3. No guarantee of volume or tree count is intended or implied.

EXHIBIT B - MAPS:
Map of sale tract arrangement at Hill Farm Research Station in Homer, LA. Tract A is outlined in white. Tract B is
outlined in orange. Tract C is outlined in yellow.
Tract A - Clearcut setting (appropriately 17 acres).
Average DBH: 18 in
Average Basal area: 98 sq. ft/acre

Tract B - Clearcut setting (appropriately 42 acres) with varying density.
Tract B - 1 (wider spacing area, approximately 34 of the tract total)
Average DBH: 28 in
Basal area: 84 sq. ft/acre
Tract B - 2 (narrow spacing area, approximately 14 of the tract total)
Average DBH: 20 in
Basal area: 149 sq. ft/acre
*Note: Due to the wide spacing on approximately 34 of Tract B (31.5 acres =/-), hereafter referred to as Tract B-1, it
should be noted that the larger diameter classes are present in this portion of the tract. The remaining 1/4 of the tract
(approximately 10.5 acres =/-), hereafter referred to as Tract B-2, was planted at the same time on a traditional
spacing/stocking level and will include the majority of the lower diameter classes.