Three (3) Year Contract for All Labor, Materials, and Equipment

Agency:	State Government of Louisiana
State:	Louisiana
Type of Government:	State & Local
NAICS Category:	811219 - Other Electronic and Precision Equipment Repair and Maintenance
Posted Date:	Dec 31, 2025
Due Date:	Jan 29, 2026
Solicitation No:	JPP-50-00149204
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Bid Number	Description	Date Issued	Bid Open Date/Time
JPP-50-00149204	Three (3) Year Contract for All Labor, Materials, and Equipment Necessary to Provide Annual Maintenance on Existing Chillers at Variou Original: JPP-50-00149204	12/31/2025	01/29/2026 2:00:00 PM CT

Contact Information for Bid # JPP-50-00149204

Department	Non State - Jefferson Parish Purchasing Department
Section	Jefferson Parish Purchasing
Dept Code	JPP
Contact	Misty Camardelle
Address	200 Derbigny St., Suite 4400 Gretna, LA 70053
Phone	504-364-2678
Fax	504-364-2693
Email	purchasing@jeffparish.net

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Bid Number 50–00149204

Three (3) Year Contract for All Labor, Materials, and Equipment

Necessary to Provide Annual Maintenance on Existing Chillers at

Various Locations for The Jefferson Parish Department of General

Services

BID DUE: January 29, 2026 AT 2:00 PM

ATTENTION VENDORS!!!

Please review all pages and respond accordingly, complying with all provisions

in the technical specifications and Jefferson Parish Instructions for Bidders and

General Terms and Conditions. All bids must be received on the Purchasing

Department’s eProcurement site, www.jeffparishbids.net , by the bid due date

and time. Late bids will not be accepted.

Jefferson Parish Purchasing Department

200 Derbigny Street

General Government Building, Suite 4400

Gretna, LA 70053

Purchasing Specialist II: Stacey Champagne

Email: stacey.champagne@jeffparish.gov

Phone: 504-364-2688

ANNUAL MAINTENANCE OF WATER-SOURCE AND AIR-COOLED CHILLERS

Bid 50-00149204

Section 1.0 – Site Visit:

All prospective bidders can schedule a site visit through Robert Brouillette with the Department

of General Services between 8:00 a.m. and 3:00 p.m., Monday through Friday. Mr. Brouillette

can be reached at (504)364-3460 or (504) 487-2724.

Section 2.0 - Scope:

We extend this bid to provide all labor, materials, testing instruments, equipment, software,

and all other incidentals necessary to provide a three (3) year contract to perform annual

maintenance on existing air-cooled chillers at various locations throughout Jefferson Parish, as

identified in these specifications.

Section 3.0 - License Requirements:

A Louisiana State Contractor’s License will be required by LSA R.S. 37-2150 et. seq., and such

license number must be entered in the appropriate field in the electronic procurement system.

License(s) issued by the Louisiana State Licensing Board for Contractors:

• Mechanical

Section 4.0 - Bonds:

Surety Bond:

An Electronic bid bond will be required with bid submission in the amount of 5% of the total

bid. The vendor shall indicate the electronic bid bond number in the location specified on the

electronic envelope. No scanned paper copies of any bid bond will be accepted as part of the

electronic bid submission.

Performance Bond:

A Performance Bond in the amount of 10% of the total contract amount will be required. The

performance bond shall be produced upon contract execution.

Section 5.0 - Quantities/Inspection:

Bidders must inspect the site and perform their measurements to determine the proper

quantity of labor, materials, and equipment required to complete this project.

Page 1 of 7

Section 6.0 - Locations and Equipment Information:

Location

First Parish Court

924 David Drive

Metairie, LA 70003

First Parish Court

924 David Drive

Metairie, LA 70003

Jefferson Performing Arts Center

6400 Airline Highway

Metairie, LA 70003

Jefferson Performing Arts Center

6400 Airline Highway

Metairie, LA 70003

East Bank Health Unit

111 Causeway Blvd.

Metairie, LA 70001

West Bank Health Unit

1855 Ames Blvd.

Marrero, LA 70072

West Bank Health Unit

1855 Ames Blvd.

Marrero, LA 70072

Joseph S. Yenni Bldg.

1221 Elmwood Park Blvd.

Jefferson, LA 70121

Emergency Operations &

Communications Center

910 3rd Street

Gretna, LA 70053

Emergency Operations &

Communications Center

910 3rd Street

Gretna, LA 70058

Make

Trane

Daikin

Trane

Model Number

CGAM040A2A

Chiller

Unit

Number

Unit Serial

Number

U24J03601

U24J03602

ACRB2005EU

U23M03954

ACRB2005EU

U23M03955

CGAM100F2

U02K07006

AGZ070EDSEMNN00

1 STNU170400156

AGZ070EDSEMNN00

2 STNU170400142

CGAM026F2A02AX

U09M13051

RTAC 2504 U1KN UAFN

L4TY 1TDB NN5T N1 1C

REEX N

RTAC 2504 U1KN UAFN

L4TY 1TDB NN5T N1 1C

REEX N

U21H02713

U21H02712

Size/

Tons

200

100

Page 2 of 7

Section: 7.0 - Bid Specifications:

The following shall be performed during each preventive maintenance of the air-cooled chiller

unit:

A: Tasks Required Before the Start of the Preventive Maintenance.

1. Thirty (30) days before the scheduled annual maintenance, the successful bidder

shall obtain a refrigerant sample and an oil sample from existing chiller units.

2. Perform a complete spectrum analysis to identify contamination in the samples

of refrigerant and oil obtained.

3. Within seven working days, the requesting department provided a full report

listing all findings of the refrigerant and oil analysis to the requesting

department.

B: Tasks Required for the Preventive Maintenance:

1. Chemically clean all condenser coils. The use of acid-based cleaners is not

permitted.

2. Preventive maintenance shall be performed per the manufacturer’s

recommendations and guidelines.

3. Verify flow-proving devices. Advise the owner of any needed adjustments.

4. Verify proper operation of automatic and manual capacity controls. Advise the

owner of any needed adjustments.

5. Provide and replace all refrigerant driers, oil, oil filters, oil eductor filters, water

filters, and dehydrators.

6. Check refrigerant charge and correct if necessary. If the refrigerant is required,

Jefferson Parish will provide refrigerant if necessary.

7. Leak check the entire chiller unit.

8. Inspect all control and electrical wiring on the chiller unit. Advise the owner of

any faulty issues that need to be addressed.

9. Inspect all safety switches for proper operation. Advise the owner of any faulty

issues that need to be addressed.

Section: 7.1 - Inspection and maintenance for Trane/Daikin air-cooled chiller

The following shall be performed during each preventive maintenance of the air-cooled chiller

unit:

A: Tasks Required Before the Start of the Preventive Maintenance.

10. Thirty (30) days before the scheduled annual maintenance, the successful bidder

shall obtain a refrigerant sample and an oil sample from existing chiller units.

11. Perform a complete spectrum analysis to identify contamination in the samples

of refrigerant and oil obtained.

12. Within seven working days, provide a complete report listing all findings of the

refrigerant and oil analysis to the requesting department.

Page 3 of 7

Section: 7.1 - Inspection and maintenance for Trane/Daikin air-cooled chiller: Continued

B: Tasks Required for the Preventive Maintenance and Inspection.

1. A laminated or hard plastic tag shall be placed on all switches, thermostats,

gauges, and any other device where a calibration check was performed. The tag

shall indicate the reading(s) and date of recalibration.

2. Provide a typed, written annual stop inspection report to the owner within five

(5) working days of completing the inspection and maintenance of each chiller.

3. Supply all necessary oil and lubricants per the manufacturer’s recommendations.

4. Properly dispose of all removed oil and filters from the Parish site as per local,

state, and federal guidelines, including EPA and OSHA.

5. No factory setting or controls (operation and safety) shall be changed without

the owner’s written approval.

6. Should any insulation cutting be required, the vendor shall replace all damaged

insulation.

7. Clean Condenser Tubes:

 The bidder will be responsible for the valve off, draining, and refilling

system.

 Remove Heads.

 Photograph tubes and provide copies of photos to the owner.

 Allow the owner representative to inspect tubes and heads for corrosion.

 Mechanically clean tubes using manufacturer-approved cleaning brushes.

 Reassemble the unit using new gaskets. Verify the proper fit of the

division plate and gasket.

8. Check all safety switches and alarms for proper operation.

 High-pressure cut-off

 Low-pressure cutoff

 Low oil pressure switch

 Oil pump timers

 Flow switches

 Pump interlocks

 System monitors timers

 System freeze stats

 Vane closing switches

9. Check operating controls for proper operation:

 Temperature control stats

 Motor load limit controls

 Vane operation controls

 All electrical controls should be inspected for malfunctions and reported

to the owner.

Page 4 of 7

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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Three (3) Year Contract for All Labor, Materials, and Equipment

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