Thornton North Metro Training Center Feasibility Study

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CITY OF THORNTON
REQUEST FOR PROPOSALS
FOR
THORNTON NORTH METRO TRAINING CENTER FEASIBILITY STUDY
PROJECT NO. 26-761
MAY 2026

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II. INDEX OF CONTENTS
I. TITLE PAGE
II. INDEX OF CONTENTS
III. NOTICE REQUEST FOR PROPOSALS
IV. PROPOSAL INSTRUCTIONS AND INFORMATION
V. PROPOSAL PREPARATION
VI. EXHIBIT 1 ACCEPTANCE OF CONDITIONS STATEMENT
VII. EXHIBIT 2 PROFESSIONAL SERVICE AGREEMENT
EXHIBIT A CONSULTANT'S SCOPE OF SERVICES
EXHIBIT B CONSULTANT'S PERSONNEL AND SUBCONSULTANTS
LISTING
EXHIBIT C SCHEDULE OF CHARGES
VIII. EXHIBIT 3 REFERENCE AUTHORIZATION AND RELEASE FORM
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III. NOTICE
REQUEST FOR PROPOSALS
The City of Thornton, CO ("Thornton") respectfully requests separate sealed Proposals for
Professional Consulting Services for Thornton North Metro Training Center Feasibility
Study, Project No. 26-761 (hereinafter referred to as "Project"). Proposals will be received
until 4:00 P.M. local time, June 17, 2026, in the Contract Administration Office, 9500 Civic
Center Drive, 2nd Floor City Hall, Thornton, CO 80229-4326.
Approved Methods for Submission of Proposals:
* Electronic proposals shall be submitted/ uploaded to BidnetDirect.com website in
response to this solicitation;
* Physical proposals may be submitted by mail or courier service; and
* Physical Proposals will be received in the Contract Administration Office, 9500 Civic
Center Drive, 2nd Floor City Hall, Thornton, CO 80229-4326.
Late Proposals will not be accepted under any circumstances.
Project Description Thornton Fire Department (TFD) and North Metro Fire Rescue District
(NMFR) are exploring opportunities for long-term collaboration regarding training facility
operations. This Project includes a comprehensive feasibility study examining the viability,
structure, and strategic implications of a joint training facility partnership. Consultant shall
assess operational, financial, governance, and facility planning considerations to provide
both agencies with data-driven recommendations for establishing a sustainable, mutually
beneficial training partnership.
The Agreement shall terminate after the Scope of Services is completed, unless sooner
terminated by Thornton's issuance of a Termination Notice. Upon request, rates and
charges may be adjusted annually for subsequent one (1) year terms on the anniversary
date of the Agreement provided; however, that increases in rates and charges may not
exceed the inflation rate defined by the current Denver-Aurora-Lakewood CPI as published
by the Bureau of Labor Statistics.
A. To be minimally qualified for consideration for award, proposing firms must have
successfully completed three (3) projects that have a similar degree of complexity
and cost within the past three (3) years. Proposing firms should demonstrate the
following qualifications:
* Experience conducting feasibility studies for fire service agencies or other
public safety organizations.
* Expertise in public sector financial modeling, cost-sharing agreements, and
capital project analysis.
* Knowledge of fire service training standards, facility requirements, and
industry best practices.
* Proven ability to facilitate stakeholder engagement and build consensus
among multiple agencies.
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* Understanding of Colorado inter-governmental agreements and local
government law.
* References from similar projects with comparable scope and complexity.
Thornton utilizes the BidNet Direct System at www.BidNetDirect.com to distribute official
copies of the Request for Proposals ("RFP") for use in preparing Proposals. Proposing
firms will be required to register with the website to download the RFP documents and
addenda. There is no charge by BidNet Direct for this service. If you experience problems
with the BidNet Direct website, please call 1-800-835-4603 for assistance. Proposing firms
are required to acknowledge all addenda with their Proposal and are encouraged to either
register with the website or to request to view the addenda posted on the Contract
Administration bulletin board prior to submission of a Proposal. Proposing firms that do not
acknowledge all addenda may be considered non-responsive. Upon request, the RFP
documents, including addenda, are also available for viewing on the City of Thornton
Website, https://solicitations.thorntonco.gov/solicitations or at the Contract Administration
office located on the 2nd floor of City Hall at 9500 Civic Center Drive, Thornton, CO.
Proposing firms that do not have download and/or printing capability in-house may contact
a commercial reprographics company for assistance with downloading and printing the
RFP.
Late Proposals will not be accepted under any circumstances. Any Proposal(s) received
after the sche duled deadline for submitting Proposals will be returned to the proposing firm
unopened. Sole responsibility rests with the proposing firm to see that their Proposal is
received on or before the deadline.
Thornton reserves the right to reject any and all Proposals, in part or in whole, and to award
the Project to the most responsive and responsible firm(s) as deemed in the best interest
of Thornton; further, the right is reserved to waive any formalities or informalities contained
in said Proposal(s).
A mandatory Pre-Proposal Conference to discuss the Project(s) will be held virtually at 2:00
P.M. local time, May 19, 2026. Please email adam.reiner@thorntonco.gov for an invitation.
If possible, please hold all questions concerning this RFP until that time.
Physical proposals shall be submitted in a sealed envelope plainly marked on the outside
with the proposing firm's name and address and "Thornton North Metro Training Center
Feasibility Study, Project No. 26-761". Proposals delivered by mail or courier service
shall be in the sealed envelope inserted into a separate mailing envelope. On the outside
of the mailing envelope note "Proposal Enclosed, Thornton North Metro Training
Center Feasibility Study, Project No. 26-761".
Proposals submitted electronically shall be uploaded to the Vendor's portal through the
BidnetDirect.com website and shall follow the process/guidelines identified on the website
and this solicitation.
All questions shall be directed in writing to Adam Reiner, Contract Administrator, 9500
Civic Center Drive, Thornton, CO 80229-4326, fax 303-538-7556, or e-mail -
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adam.reiner@ThorntonCo.gov, 8:00 a.m. to 5:00 p.m., local time, Monday through Friday,
excluding holidays.
Date First Published: May 1, 2026
Published at: BidNet Direct, COT Website, and the Contracts & Purchasing Bulletin Board.
4/30/2026
BY:
Patrick Hinterberger Date
Contracts Supervisor
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IV. PROPOSAL INSTRUCTIONS AND INFORMATION
Thornton is soliciting written Proposals from qualified firms for Professional Consulting Services
for Thornton North Metro Training Center Feasibility Study, Project No. 26-761. To be
eligible for consideration, the proposing firm must be capable of supplying the Services as
described herein, and must meet all other criteria outlined in this RFP.
A. INQUIRIES AND CORRECTIONS
All inquiries relating to this RFP shall be addressed in writing to:
City of Thornton
Attention: Adam Reiner, Contract Administrator
9500 Civic Center Drive
Thornton, CO 80229-4326
E-mail: adam.reiner@ThorntonCo.gov
If a proposing firm, subsequent to the Pre-Proposal Conference, finds discrepancies in
or omissions from the RFP, or requires additional clarification of any part thereof, a
written request for interpretation shall be submitted to the Contract Administrator. Any
interpretation of or change made to the RFP will be made by written addendum to each
proposing firm, and will become part of the RFP and of any Agreement awarded.
Thornton will not be responsible for the accuracy of any other ORAL EXPLANATIONS,
INTERPRETATIONS, OR REPRESENTATIONS. All inquiries shall be made in writing
and all responses will be provided in writing, with responses being made available to all
proposing firms. To be given consideration, inquiries must be received no later than
5:00 p.m. on the tenth (10th) Calendar Day prior to the date established for the
submission of the Proposal. It shall be the responsibility of each proposing firm to verify
that every addendum has been received prior to submitting a Proposal.
B. SUBMITTAL DATE AND LOCATION
All Proposals must be received in the Contracts and Purchasing office located at
Thornton City Hall, City of Thornton, 9500 Civic Center Drive, 2nd Floor City Hall,
Thornton, CO 80229-4326 or submitted via the BidnetDirect.com vendor portal prior
to 4:00 P.M. local time, June 17, 2026. Physical proposals must be submitted in a
sealed envelope plainly marked on the outside with the proposing firm's name and
address and "Request for Proposals, Thornton North Metro Training Center
Feasibility Study, Project No. 26-761", and addressed to the Contracts Manager.
Proposing firm's name and address shall also appear on the outside of the sealed
envelope containing the Proposal. If the Proposal is sent by U.S. mail or courier service,
the Proposal shall be contained in a sealed inner envelope or box, which is then inserted
into the mailing envelope or box. Indicate "Proposal Enclosed, Thornton North
Metro Training Center Feasibility Study, Project No. 26-761", on the outside of
the mailing envelope or box.
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C. LATE AND ELECTRONIC PROPOSALS
Late Proposals will not be accepted under any circumstance, and any Proposal so
received shall be returned to the proposing firm unopened. In addition, proposals
received via electronic devices other than the BidnetDirect.com website (i.e. e-mail) are
not acceptable and will be rejected upon receipt. Proposing firms will be expected to
allow adequate time for delivery of their Proposals either by airfreight, postal service, or
other means.
D. CONFIDENTIAL AND PROPRIETARY INFORMATION
Prior to Award, any information contained within the Proposal may be held confidential
and proprietary by Thornton as solely determined by Thornton. After Award, the
information within the Proposal becomes public information with the exception of
information that has been clearly marked as confidential and proprietary by the
proposing firm. Any information marked confidential shall comply with Colorado's Open
Records Act (CORA) and other applicable statutes. Thornton shall be held harmless
from any claims arising from the release of confidential and proprietary information not
clearly designated as such by the proposing firm or which does not comply with CORA.
In general, it is not acceptable to Thornton to mark information other than financial
statements, project financing data, litigation history, tax audit history, or client lists as
confidential and proprietary. Further, it is not acceptable to mark price proposal
information as confidential and proprietary. Failure to adhere to these restrictions may
result in the entire Proposal being deemed non-responsive.
E. DEFINITION, CONTEXT, AND GENDER
Unless otherwise specified in this document, all words shall have a common meaning
unless the context in which they are used clearly requires a different meaning. Words
in the singular number include the plural, and in the plural include the singular.
Additionally, words of the masculine gender include the feminine and the neuter, and
when the sense so indicates, words of the neuter gender may refer to any gender.
F. CONDITIONS OF PROPOSAL SUBMITTAL
1. All proposing firms shall comply with all conditions, requirements, and
specifications contained herein, and any departure from such conditions,
requirements, or specifications may constitute sufficient cause for rejection of the
entire Proposal.
2. The Proposal must be signed by a duly authorized official of the proposing firm
submitting the Proposal.
3. No Proposal will be accepted from any person, firm, or corporation that is in
arrears for any obligation to Thornton, or that otherwise may be deemed
irresponsible, unresponsive, or untrustworthy by Thornton staff or Thornton City
Council.
4. Only one (1) Proposal will be accepted from any person or corporation. If
multiple options are requested or offered, each option must be submitted under
a single Proposal and in a single envelope or box.
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