Thornton Fire Museum Exhibit Fabricator

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THE CITY OF THORNTON
REQUEST FOR QUALIFICATIONS
FOR
THORNTON FIRE MUSEUM EXHIBIT FABRICATOR
PROJECT NUMBER 23-119B
SUBMITTAL DEADLINE:
JUNE 24, 2026, 5:00 P.M.
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II. INDEX OF CONTENTS
I. TITLE PAGE
II. INDEX OF CONTENTS
III. NOTICE - REQUEST FOR QUALIFICATIONS
IV. REQUEST FOR QUALIFICATIONS
* SECTION I - INQUIRIES AND INSTRUCTIONS
* SECTION II - SUBMITTAL DATE AND LOCATION
* SECTION III - CONFIDENTIAL INFORMATION
* SECTION IV - DEFINITION, CONTEXT, AND GENDER
* SECTION V - CONDITIONS OF SOQ SUBMITTAL
* SECTION VI - EVALUATION OF SOQ's
* SECTION VII - EVALUATION CRITERIA
* SECTION VIII - INSTRUCTIONS
APPENDIX A - STATEMENT OF QUALIFICATIONS FORM
APPENDIX B - RESPONDENT'S QUALIFICATION AFFIDAVIT
APPENDIX C - REFERENCE AUTHORIZATION AND RELEASE FORM
APPENDIX D - (EXAMPLE) GENERAL CITY OF THORNTON TYPICAL
INSURANCE REQUIREMENTS
APPENDIX E - ACCEPTANCE OF CONDITIONS STATEMENT
APPENDIX F - (EXAMPLE) SCOPE OF WORK
APPENDIX G - SCHEMATIC DESIGN EXHIBIT DRAWINGS (UNDER SEPARATE
COVER)
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III. NOTICE - REQUEST FOR QUALIFICATIONS
FOR
THORNTON FIRE MUSEUM EXHIBT FABRICATOR
Notice of Request for Qualifications: The City of Thornton ("Thornton") is requesting
Statement of Qualification (SOQ) submittals from Specialized Museum Exhibit
Fabricators ("Respondent") interested in becoming prequalified to bid on Thornton Fire
Museum Exhibit Fabricator, Project No. 23-119B.
Thornton reserves the right to qualify Respondents based on size, type of work, past
experience, employee benefits, safety ratings, bond claims, and other factors as Thornton
deems appropriate. There is no limit to the number of firms that may be prequalified and
it is Thornton's intent to prequalify all Respondents deemed qualified by the selection
committee.
Thornton intends to qualify Respondents based on their specific qualifications as they
apply to the anticipated type of construction work needed.
This project consists of building and installing museum exhibits, kiosks, graphics,
casework, and other features to display and explain the storied history of the
Thornton Fire Department to the public.
To be minimally qualified for consideration, Respondents must have completed at
least five comparable museum exhibit projects nationwide in the past three years.
A Sample Scope of Work and a set of Schematic Design Exhibit Drawings (under
separate cover) are included as a basis of evaluation of the Respondents' relevant
project experience. Thornton is not requesting pricing based on this scope or
drawings at this time.
Respondents may request a copy of this RFQ in a Word document for ease of filling
this form out. To request a copy in Word send your request to
adam.reiner@ThorntonCO.gov.
Thornton utilizes the BidNet Direct System at www.BidNetDirect.com to distribute official
copies of Request for Qualifications ("RFQ") for use in preparing submittals. Respondents
will be required to register with the website to download the RFQ documents and any
subsequent addenda. There is no charge by BidNet Direct for this service. If you
experience problems with the BidNet Direct website, please call 1-800-835-4603 for
assistance. Respondent(s) are required to acknowledge all addenda with their submittal
and are encouraged to either register with the website or to view the addenda posted on
the Contract Administration bulletin board prior to delivering their submittal. Respondents
that do not acknowledge all addenda may be considered non-responsive. Upon request,
the RFQ documents, including addenda, are also available for viewing on the City of
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Thornton Website, https://solicitations.thorntonco.gov/solicitations or at the Contract
Administration office located on the 2nd floor of City Hall at 9500 Civic Center Drive,
Thornton, CO. Respondents that do not have download and/or printing capability in-house,
may contact a commercial blueprint company or other reprographics company for
assistance with downloading and printing the RFQ.
Submittal Location: Submissions will be accepted in person before 5:00 p.m., June 24,
2026, at City of Thornton City Hall, 9500 Civic Center Drive, 2nd Floor City Hall, Thornton,
CO 80229-4326.
Submissions may also be uploaded to the solicitation at www.BidNetDirect.com.
Late submissions will not be considered. If the SOQ is sent by U.S. mail or other delivery
service, the SOQ shall be contained in a sealed inner envelope or box, which is then
inserted into the mailing envelope or box. Indicate "SOQ Enclosed, Notice of Request
for Qualifications, Thornton Fire Museum Exhibit Fabricator, Project No. 23-119B",
on the outside of the mailing envelope or box.
All questions regarding the RFQ shall be directed in writing to Adam Reiner, Contract
Administrator, e-mail: adam.reiner@ThorntonCO.gov.
Date Published: June 2, 2026
Published at: BidNet Direct, COT Website and the Contracts & Purchasing Bulletin Board.
BY:
Patrick Hinterberger
Contracts Supervisor
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IV. REQUEST FOR QUALIFICATIONS
Thornton is soliciting written Statements of Qualifications from Specialized Museum Exhibit
Fabricators to be eligible to Bid on Thornton Fire Museum Exhibit Fabricator, Project No.
23-119B, when issued. To be eligible, Respondents must have completed at least
five comparable museum exhibit projects nationwide in the past three years.
Thornton further reserves the right to revise this process, to issue a new RFQ, or formally
advertise and formally Bid any element of Work at Thornton's sole option.
Respondents will be qualified on a variety of factors including, but not limited to,
experience, past-performance, safety record, financial standing, and workforce/employee
factors. Prequalified Respondents will be invited to submit a Bid proposal for the
fabrication and installation of the Fire Museum Exhibits in response to the Bid Solicitation.
Bid package will typically include a construction level set of plans and technical
specifications.
Thornton will evaluate the qualifications of Respondents and will notify prequalified
Respondents prior to issuance of the Bid Solicitation. Information regarding company
and personnel experience, references, work history, staffing plan, training, employee
benefits, employee hourly rates, financial standing, insurance and bonding capacity,
litigation and claims history, safety record, and capability to perform the Work, and other
information is requested via the attached Statement of Qualifications Form.
Subcontractors and suppliers will not be prequalified at this time, however, Thornton
reserves the right to post-qualify any or all proposed subcontractors and suppliers and all
subcontractors and suppliers shall be subject to Thornton's approval. In addition, the
Respondents and proposed subcontractors must show a prior successful working
relationship on similar type projects.
SECTION I - INQUIRIES AND INSTRUCTIONS
From the first advertised date of acceptance of submissions of qualifications, any
Respondent that directly or indirectly contacts any member or employee of Thornton, or
any person in connection with the prequalification selection process, is subject to
disqualification except if it is to make an inquiry as provided herein, or to request general
information about the RFQ, or the availability of any addenda related to the RFQ.
All inquiries relating to this RFQ shall be addressed in writing to:
City of Thornton
Attention: Adam Reiner, Contracts Administrator
9500 Civic Center Drive
Thornton, CO 80229-4326
E-mail: adam.reiner@ThorntonCO.gov
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If a Respondent finds discrepancies in, or omissions from, the RFQ, or requires additional
clarification of any part thereof, a written request for interpretation shall be submitted to
Adam Reiner, Contract Administrator. Any interpretation of, or change made to the RFQ
will be made by written notification and will become part of the RFQ. Thornton will not be
responsible for the accuracy of any other ORAL EXPLANATIONS, INTERPRETATIONS,
OR REPRESENTATIONS. All inquiries shall be made in writing, and all responses will be
provided in writing. To be given consideration for a bid, inquiries must be received and
Contracts prequalified prior to the date the Project is issued for bid.
SECTION II - SUBMITTAL DATE AND LOCATION
SOQ's may be submitted at any time before 5:00 PM, June 24, 2026.
Submissions will only be accepted by the following methods:
* Uploaded to this solicitation at www.BidNetDirect.com.
* Mailed or hand delivered to City of Thornton Contract Administration Office, 9500
Civic Center Drive, Thornton, CO 80229-4326.
Late submissions will not be considered by the Selection Committee. If the SOQ is sent by
U.S. mail or other delivery service, the SOQ shall be contained in a sealed inner envelope
or box, which is then inserted into the mailing envelope or box. Indicate "SOQ Enclosed,
Notice of Request for Qualifications for Thornton Fire Museum Exhibit Fabricator,
Project No. 23-119B", on the outside of the mailing envelope or box.
SECTION III - CONFIDENTIAL INFORMATION
Prior to selection of the prequalified Respondents, any information contained within the
SOQ may be held confidential by Thornton pursuant to Colorado's Open Records Act
(CORA), specifically Colo. Rev. Stat. 24-72-204(3)(a)(IV). After selection, the information
within the SOQ becomes public information with the exception of information that has been
clearly marked as confidential by the Respondent. Any information marked confidential
shall comply with CORA and other applicable statutes. Thornton shall be held
harmless from any claims arising from the release of confidential information not
clearly designated as such by the Respondent or which does not comply with CORA.
In general, it is not acceptable to Thornton to mark information other than financial
statements, Project financing data, litigation history, tax audit history, or client lists
as confidential. Further, it is not acceptable to mark price information as
confidential. Failure to adhere to these restrictions may result in the entire
submission being deemed non-responsive.
If a request to inspect the response materials, or any portion thereof, is made by a third-
party, Thornton will endeavor to keep private materials marked confidential to the extent
allowed by CORA. The Respondent understands that Thornton may be subject to the
provisions of CORA. Thornton will try to endeavor to inform the Respondent of any third-
party request for disclosure of such information pursuant to the CORA or as may be
otherwise made to Thornton. If the Respondent requests that such information be held
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confidential and not disclosed by Thornton, the Respondent will assume the defense of
such position, up to and including litigation, and will indemnify and save and hold harmless
Thornton, its officers, and employees, from any expense, fees, costs, or liability
associated with such third-party request or such litigation.
SECTION IV - DEFINITION, CONTEXT, AND GENDER
Unless otherwise specified in this document, all words shall have a common meaning
unless the context in which they are used clearly requires a different meaning. Words in
the singular number include the plural, and in the plural include the singular. Additionally,
words of the masculine gender include the feminine and the neuter, and when the sense
so indicates, words of the neuter gender may refer to any gender.
SECTION V - CONDITIONS OF SOQ SUBMITTAL
1. Only Specialized Museum Exhibit Fabricators are required to submit qualification
documents. Subcontractors and suppliers may be post-qualified, using Thornton's
post-qualification form, during the bid evaluation process, and all subcontractors
and suppliers shall be subject to Thornton's approval.
2. All Respondents shall comply with all conditions, requirements, and specifications
contained herein, and any departure from such conditions, requirements, or
specifications may constitute sufficient cause for rejection of the entire SOQ.
3. Only one (1) SOQ will be accepted from any Respondent. This includes each
member of a joint venture.
4. For joint ventures, a SOQ shall be completed by each Respondent in the joint
venture and shall be submitted in a single package. Joint ventures shall be
comprised of not more than two (2) single Respondents.
5. Information submitted for the prequalification process shall become the sole
property of Thornton. To the extent permitted by law, financial information and
litigation and claim information will be considered confidential (if marked as such
by the Respondent) by Thornton and will not be subject to review by outside
individuals or organizations. Upon request, financial information and litigation and
claim information of Respondents that are not prequalified may be picked up by
the Respondent, or at their option they may direct Thornton to shred the
documents. If not picked up by respondent within ten (10) Calendar Days of
notification of not being prequalified, Thornton may at its sole option shred these
documents.
6. Material misstatements on any of the SOQs' forms may be grounds for rejection of
the Respondent's SOQ on this Project. Any such misstatement, if discovered after
a Respondent has been notified of being prequalified, or award of a Contract to
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such Respondent, may be grounds for immediate termination of the Respondent's
Contract and/or rescinding the Respondent's prequalified status. Additionally, the
Respondent will be liable to Thornton for any additional costs or damages to
Thornton resulting from such misstatements, including costs and attorney's fees
for collecting such costs and damages.
7. Each Respondent submitting a SOQ will be notified of their prequalified status by
Thornton.
8. No Respondent will be considered for prequalification if it is in arrears, indebted,
debarred or is in default on a contract or obligation, either as surety or in any
capacity, with Thornton.
9. Thornton reserves the right to reject any and all SOQ's, or any part thereof. Thornton
further reserves the right to waive any formalities, or informalities contained in any
SOQ's, and to prequalify the most responsive, responsible, and trustworthy
Respondent as deemed in the best interest of Thornton.
10. All SOQ's shall be prepared in a comprehensive manner as to content, but no
necessity exists for expensive binders or promotional materials. (Electronic format
preferred).
11. All costs, including travel and expenses incurred in the preparation of the SOQ, shall
be borne solely by the Respondent.
12. Thornton will not return SOQ's, or other information supplied to Thornton, to the
Respondents.
13. Thornton reserves the right to require the submission of additional information,
clarification of information, or other information that may have been inadvertently
omitted from the submission upon request.
14. Prequalifying a Respondent shall not deprive Thornton of the right to reject any
SOQ's where other circumstances and developments have, in the opinion of
Thornton, changed the qualifications or responsibility of the Respondent.
15. The Respondent understands and agrees that Thornton reserves the right to reject
any or all SOQ's, to request additional information, to waive irregularities therein
determining a Respondent's qualifications, and to qualify Respondents that it
deems are in the best interest of Thornton. All Respondents submitting SOQ's
shall agree that such rejection or decision shall be without liability on the part of
Thornton for any damage or claim brought by any Respondent because of such
rejections or decisions, nor shall the Respondent seek any recourse of any kind
against Thornton, its officers, employees, agents, or its consulting engineer(s)
because of such rejections or decisions. The signing of the qualification document
shall constitute an agreement of the Respondent to these terms and conditions.
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