Thompson-Hickman Library Parking Lot

SECTION 00100

INVITATION TO BID

Separate sealed bids for construction of the Thompson-Hickman Library Parking Lot will be received by the office of Madison County Commission at 103 West Wallace Street, P.O. Box 278, Virginia City until 10:00 am local time on Tuesday, June 16 ^th , 2026, and then publicly opened and read aloud.

The project consists of a new off-street parking lot located in the vacant lawn area between the Thompson-Hickman Library and Idaho Street.  The improvements will include nine standard parking stalls (gravel surfacing), a new concrete sidewalk/ramp for access from the parking lot to the building, a concrete approach slab, new storm drain system, fencing relocation, curb and gutter, safety railing and a retaining wall.

Digital copies of the Bidding Documents are available at www.greatwesteng.com or www.questcdn.com for a fee of $25.00.  These documents may be downloaded by selecting this project from the “Current Projects Bidding” tab.  The contract documents, consisting of half size Drawings and Project Manual, may be examined or obtained at the office of Great West Engineering, located at 250 Helen P Clarke Street, Helena, Montana 59601, phone 406-449-8627 in accordance with Article 2.1 of Instructions to Bidders.  Required fee of $55.00 per set, which is not refundable.

In addition, the Drawings and Project Manual may also be examined at the following locations:

Bozeman Plan Exchange                                                               Helena Copy Center

Butte Builders Exchange                                                Missoula Plans Exchange

There will be a Pre-Bid Conference at the project site at 1:00 pm local time on Wednesday, June 3 ^rd , 2026.  Interested Contractors are encouraged to attend.

Contractor and any of the Contractor’s Subcontractors bidding or doing work on this project will be required to be registered with the Montana Department of Labor and Industry (DLI).  Forms for registration are available from the Department of Labor and Industry, PO Box 8011, 1805 Prospect, Helena MT 59604-8011.   Information on registration can be obtained by calling (406) 444-7734.  All laborers and mechanics employed by Contractor or Subcontractors in performance of the construction work shall be paid wages at rates as required by Montana Prevailing Wage Rates. The Contractor must ensure that employees and applicants for employment are not discriminated against because of their race, color, religion, sex or national origin.

Each bid or proposal must be accompanied by a Certified Check, Cashier’s Check, or Bid Bond payable to Madison County, in an amount not less than ten percent (10%) of the total amount of the bid.   Successful Bidders shall furnish an approved Performance Bond and a Labor and Materials Payment Bond, each in the amount of one hundred percent (100%) of the contract amount.   Insurance, as required, shall be provided by the successful Bidder(s) and a certificate(s) of that insurance shall be provided.

The right is reserved to reject any or all proposals received, to waive informalities, to postpone the award of the contract for a period not to exceed sixty (60) days, and to accept the lowest responsive and responsible bid that is in the best interest of the Owner.

All questions about the meaning or intent of the Contract Documents are to be submitted in writing to and must be received by Great West Engineering no later than 5:00 pm local time on Thursday, June 11 ^th , 2026.  Questions received after this date will not be answered.  Oral questions will only be accepted at the Pre-Bid conference.  Written comments may be submitted to Logan Dunlap of Great West Engineering by mail at: 250 Helen P Clarke Street, Helena, MT 59601 or email at: For security reasons, you must enable JavaScript to view this E-mail address.. Interpretations or clarifications considered necessary by Engineer in response to such questions will be issued by Addenda delivered to all parties recorded as having received the Bidding Documents. Only questions answered by Addenda will be binding. Oral and other interpretations or clarifications will be without legal effect.

Madison Country is an Equal Opportunity Employer.

Published at The Madisonian, Montana, this 21 ^st day of May, 2026, and this 4 ^th day of June, 2026.