Third Party Inspection Services

REQUEST FOR QUALIFICATIONS (RFQ)
FOR
THIRD PARTY INSPECTION SERVICES
SOLICITATION NUMBER: RFQ 1070-26-CG
JUNE 2026

CITY OF CASA GRANDE, ARIZONA
REQUEST FOR QUALIFICATIONS FOR
THIRD PARTY INSPECTION SERVICES
The City of Casa Grande is requesting Statements of Qualifications (SOQs) from qualified firms
to provide third party inspection services in support of Right-of-Way (ROW), Site Development,
Public Improvement, and Capital Improvement Program (CIP) projects.
The selected firm(s) will provide a qualified consultant to perform construction inspection
services on behalf of the City. Inspectors will be responsible for verifying compliance with
approved plans, specifications, City standards, and applicable regulations. Services will include
field observation, documentation, coordination with City staff and contractors, and ensuring that
public and private improvements within the City's jurisdiction are constructed in accordance with
established requirements.
The selected Consultant will provide technical expertise, inspection oversight, reporting, and
coordination support to assist the City in the successful delivery and completion of infrastructure
and development projects.
In some cases, inspectors may be assigned to observe and inspect permitted utility work on
behalf of the city.
Each response shall be in accordance with the SOQ instructions and scope of the work package
on file with the City Clerk at City Hall, 510 East Florence Boulevard, Casa Grande, Arizona,
85122. Copies can be obtained by calling the City Clerk's Office (520) 421-8600 or downloading
a complete packet at the City's website: www.casagrandeaz.gov.
All responses must be submitted by 2:00 P.M. on July 7, 2026 to the City Clerk, 510 East
Florence Boulevard, Casa Grande, Arizona 85122. The responses will be evaluated in
accordance with Section Five (5) of the SOQ.
Responses must be addressed to:
Office of the City Clerk
City of Casa Grande
510 East Florence Boulevard
Casa Grande, Arizona 85122
The envelope must be boldly marked:
July 7, 2026- 2:00 P.M.
STATEMENT OF QUALIFICATIONS
THIRD PARTY INSPECTION SERVICES
SOLICITATION NUMBER RFQ 1070-26-CG
The City of Casa Grande reserves the right to waive any informalities or irregularities in this
Statement of Qualifications solicitation or to reject any or all responses; to be the sole judge of
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the suitability of the services and materials offered, and to award a contract for the furnishing of
the services it deems to be in the best interest of the City.
Adriana Carpio-Solis
City Clerk
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CITY OF CASA GRANDE, ARIZONA
REQUEST FOR QUALIFICATIONS FOR
THIRD PARTY INSPECTION SERVICES
TABLE OF CONTENTS
SECTION PAGE
TABLE OF CONTENTS....................................................................................................................... 4
SECTION 1: INSPECTION SERVICES ASSIGNMENT DESCRIPTION ..................................................................... 5
SECTION 2: SCOPE OF WORK ........................................................................................................................... 5
SECTION 3: GENERAL TERMS, CONDITIONS, AND INSTRUCTIONS .................................................................. 6
SECTION 4: SOQ FORMAT INSTRUCTIONS ...................................................................................................... 9
SECTION 5: SOQ EVALUATION CRITERIA..................................................................................................................12
SECTION 6: CITY SELECTION PROCESS ........................................................................................................... 14
APPENDIX A .................................................................................................................................................... 15
Required Forms .............................................................................................................................................. 15
APPENDIX B .................................................................................................................................................... 19
SAMPLE CONTRACT FORM............................................................................................................... 19
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SECTION 1: INSPECTION SERVICES ASSIGNMENT DESCRIPTION
The City of Casa Grande is requesting Statements of Qualifications (SOQs) from qualified
consultant firms to provide professional inspection services to assist City staff with
construction oversight and compliance verification for Right-of-Way (ROW), Site
Development, and Capital Improvement Program (CIP) projects.
The selected firm(s) will provide a qualified consultant to support the City of Casa Grande
Public Works Department by performing field inspections and related services to ensure
that public and private infrastructure improvements are constructed in accordance with
approved plans, specifications, City standards, and applicable regulations.
The purpose of this RFQ is to select a qualified inspection firm to provide professional
construction inspection services on behalf of the City.
SECTION 2. SCOPE OF WORK
The Scope of Work involved shall include, but not be limited to, the following tasks:
* Performing on-site and off-site construction inspections for roadway, utility,
drainage, sewer and other related infrastructure improvements.
* Inspecting and documenting construction progress of contractors and utility
providers working in city right-of-way
* Verifying compliance with approved construction plans, technical specifications,
permits, and City standards.
* Coordinating with City staff, contractors, developers, and utility providers to address
field issues and ensure timely project completion.
* Reviewing traffic control measures in the field to verify compliance with approved
traffic control plans and applicable MUTCD and City standards.
* Documenting inspection activities, maintaining daily reports, tracking quantities,
and identifying deficiencies requiring corrective action.
* Attending project meetings, pre-construction meetings, and coordination meetings
as required.
* Act as the city inspector in the absence of city staff under the City Engineer's
direction
* Assisting with final inspections, punch lists, and project closeout documentation.
* As-Built Verification: Reviewing contractor-submitted as-built drawings to confirm
that constructed improvements accurately reflect field conditions, approved plans,
and any approved changes made during construction, and coordinating with
contractors and City staff to resolve discrepancies prior to final acceptance.
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SECTION 3. GENERAL TERMS, CONDITIONS, AND INSTRUCTIONS
Definition of Terms Used in These Instructions
As used in these instructions, the following terms have the following meaning:
A. "Attachments" means all items required of the Submitter as a part of the Submittal.
B. "Days" means calendar days unless otherwise specified.
C. "Exhibits" means all items attached to the solicitation.
D. "Submittal" means bid, submittal, quotation, and qualifications.
E. "Submitter" means a vendor or provider who responds to any type of solicitation.
F. "Contract Manager (or Project Principal)" means the person duly authorized to enter
into and administer contracts and make written determinations with respect to the
contract or his or her designee.
G. "Solicitation" means a request for Statement of Qualifications (SOQ).
Inquiries
A. Solicitation Contact Person; Other Contact Prohibited. Any inquiry related to a
solicitation shall be directed solely to the City of Casa Grande Contract Manager
(Project Manager or PM). The Submitter shall not contact or direct inquiries concerning
this solicitation to any other employee. All firms interested in this Project (including the
firm's employees, representatives, agents, lobbyists, attorneys, and subconsultants) will
refrain, under penalty of disqualification, from direct or indirect contact for the purpose
of influencing the selection or creating bias in the selection process with any person
who may play a part in the selection process, including the evaluation panel, the City
Manager, Deputy City Manager, Department Heads, and other staff. This policy is
intended to create a level playing field for all potential firms, assure that contract
decisions are made in public, and protect the integrity of the selection process.
The Contract Manager/Project Manager and Contact Person for this Solicitation shall
be:
David Harmon, Civil Engineer
Casa Grande Public Works Department
David_Harmon@casagrandeaz.gov
B. Submission of Inquires. All inquiries are to be submitted via EMAIL ONLY to the
contact Contract Manager/Project Manager listed above. Each inquiry shall clearly
refer to this solicitation in the subject line of the email. A list of all inquiries received
and responses by the city shall be generated and made available to all interested
parties via posting on the City's website at least seven (7) days prior to the Submittal
deadline.
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C. Timeliness. Any inquiry should be submitted at least ten (10) calendar days before
the Submittal due date and time. Failure to do so may result in the inquiry not being
answered.
D. No Right to Rely on Verbal Responses. Any inquiry that raises material issues and
results in changes to the solicitation shall be answered solely through a written
solicitation amendment or addendum. A Submitter may not rely on verbal responses to
their inquiries.
Submittal Acceptance Period
By submitting a proposal pursuant to this solicitation, Submitter agrees that it shall hold its
Submittal open for one-hundred twenty (120) days.
Cost of Submittal Preparation
Except as required by statute or City Code or Regulation, the City of Casa Grande shall not
reimburse any Submitter the cost of responding to a solicitation.
Certifications, Disclosure, and Disqualification
A. Non-collusion, Employment, and Services. By signing the Submittal form, or other
official contract form, the Submitter certifies that:
a. Submitter did not engage in collusion or other anti-competitive practices in
connection with the preparation or submission of its Submittal; and
b. It does not discriminate against any employee, applicant for employment, or
person to whom it provides services because of race, color, religion, sex, national
origin, or disability, and it complies with all applicable federal, state, and local
laws and executive orders.
B. Disclosure. If the design consultant, construction contractor, business, or person
submitting this Submittal has previously been debarred, suspended, or otherwise
lawfully precluded from participating in any public procurement activity, including being
disapproved as a subcontractor with any federal, state, or local government, or if any
such preclusion from participation from any public procurement activity is currently
pending, the Submitter must fully explain the circumstances relating to the prior
preclusion or proposed preclusion in the Submittal by including a letter with its Submittal
setting forth the name and address of the governmental unit, the effective dates of the
suspension or debarment, the duration of the suspension or debarment, and the
relevant circumstances relating to the suspension or debarment or proposed
suspension or debarment.
C. Disqualification. The Submittal of a Submitter who is currently debarred, suspended or
otherwise lawfully prohibited from any public procurement activity shall be rejected.
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Award of Contract
Number or Types of Awards
Where applicable, the City of Casa Grande reserves the right to make multiple awards or
award a contract by individual line items, by a group of line items, or to create an
aggregate award, whichever is deemed most advantageous to the City of Casa Grande. If
the Contract Manager determines that an aggregate award to one Submitter is not in the
City of Casa Grande's interest, "all or none" Submittals shall be rejected.
Prompt Payment Discount
Prompt payment discounts of thirty (30) days or more set forth in a Submittal shall be
deducted from the Submittal for the purposes of evaluating that price.
Contract Inception.
Submittal does not constitute a contract, nor does it confer any rights on the Submitter to
award a contract. A contract is not created until the Submittal is accepted by the Casa
Grande City Council, if required by the City Code or Regulations, and a written contract is
executed by the authorized signature of the City Manager, or designee, and the
Submitter.
Protests
Pursuant to Section 3.04.170 of the Casa Grande City Code, all protests shall be in writing
and be filed with the City of Casa Grande Purchasing Officer. To be considered timely, a
protest of a solicitation must be filed within three (3) days following the date on which the
act or error complained of occurred. A protest shall include:
* The name, address, and telephone number of the protester;
* The signature of the protester or its representative;
* Identification of the purchasing agency and the solicitation or contract number;
* A detailed statement of the legal and factual grounds of the protest including copies of
relevant documents; and
* The form of relief requested.
Solicitation Order of Precedence
In the event of a conflict in the provisions of this Solicitation, the following shall prevail in
the order set forth below:
A. Solicitation;
B. Special Terms and Conditions, if any;
C. Uniform General Terms and Conditions, if any;
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D. Specifications, if any;
E. Exhibits, if any;
F. Special Instructions to Submitters, if any; and
G. Uniform Instructions to Submitters, if any.
Persons with Disabilities
Persons with a disability may request a reasonable accommodation by contacting the
Project Manager. Requests should be made as early as possible to allow time to arrange
the accommodation. A person requiring a special accommodation may contact the Project
Manager responsible for this procurement as identified on the first page of this solicitation.
SECTION 4. SOQ FORMAT INSTRUCTIONS
The Consultant(s) will be selected through a qualifications-based selection process. Firms
interested in Third Party Inspection Services must submit a Statement of Qualifications
(SOQ) that meets the criteria outlined in this section. The information included in the SOQ
response will be used to evaluate your firm as part of any criteria, regardless of where
that information is found in the SOQ. Information obtained from the SOQ and any other
relevant source, including an independent investigation by the City, may be used in the
evaluation and selection process.
The TOTAL PAGE LIMIT is six (6) pages for the SOQ submittal. All SOQs shall be
submitted per the instructions below. Email copies will not be accepted. The 3 required
forms (Submittal Acknowledgement, Non-Collusion Affidavit, Authorization for Release of
Performance Information and Waiver) do not count towards the page limit, but must be
attached to the SOQ document.
A. Copies of Submittal. To be considered responsive, One (1) original, and Two (2)
Copies of the SOQ document must be submitted in a sealed envelope or box with the
following SOQ description boldly marked:
July 7, 2026 - 2:00 P.M.
STATEMENT OF QUALIFICATIONS
THIRD PARTY INSPECTION SERVICES
SOLICITATION NUMBER 1070-26-CG
The Submittal shall include the firm name and address on the package.
The original copy of the Submittal document must bear the original signature of an
authorized representative of the Submitter on the acknowledgment provided.
The SOQ package must be delivered by the deadline date and time to the following
address to be considered responsive.
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Location: City of Casa Grande
ATTN: Office of the City Clerk
510 East Florence Boulevard
Casa Grande, Arizona 85122
B. Forms: No Facsimile or Telegraphic Submittals. A Submittal shall be submitted on the
forms provided in this solicitation or their substantial equivalent. Any substitute
document for the forms provided in this solicitation shall be legible and contain the same
information requested on the form. A facsimile or telegraphic, Submittal shall be
rejected.
C. Page Parameters. A page is defined as 812 x 11-inch. An 11 x 17-inch page is not
allowed to be submitted. A portrait or landscape format is acceptable. A page with text
on the front and back will count as two pages. A page with text on the front and blank
on the back will count as 1 page. All proposal pages are counted from beginning to end
to arrive at the maximum allowable page limit stated in the RFQ Package. All pages,
including the front cover (except a clear front cover will not count as a page), table of
contents, divider sheets, etc., are counted as pages. Any additional pages, forms,
documents, or attachments that cause the Submittal to exceed the total page limit will
not be included in the review of the Submittal.
The Submittal shall be clear and legible. Submittal scores will be adversely affected if
SOQs are not readable or the font size is too small for Selection Panel members to
read.
D. Video or Multimedia Applications. No video clips or other multimedia applications are
allowed. Attached multimedia will not be included in the review of the Submittal.
E. Attachments. The SOQ Required Forms (which are provided in this RFQ in Appendix
A), shall not be included in the page count. Do not add additional pages, forms,
documents, or attachments, including blank pages, to the Required Forms, as any
additional pages shall count toward the page count.
See Appendix A for a detailed list of requested attachments. Extra divider sheets,
including blank or printed pages (regardless of the printed material on the page)
separating the main proposal from attachments, should also not be included as this
shall be counted as a page.
The required forms must either be typed or in ink. Erasures, interlineations, or other
modifications in the Submittal must be initialed in ink by the person signing the
Submittal. Modifications shall not be permitted after Submittals have been opened
except as otherwise provided under applicable law.
F. Duty to Examine. It is the responsibility of each Submitter to examine the entire
solicitation, seek clarification in writing, and check its Submittal for accuracy before
submitting the Submittal. Lack of care in preparing a Submittal shall not be grounds for
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