Third-Party Administrator for City Events

The City of Pontiac is seeking a qualified firm to provide vendor payment services for City-designated events. The selected firm will support the City by processing payments only for vendors approved and selected by the City’s Event Coordinator. The contractor will not be responsible for vendor selection, event planning, event management, or day-of-event operations.

The City of Pontiac hosts and supports special events that may involve multiple departments, vendors, and public spaces. To keep events organized and financially controlled, the City needs a clear process for event planning, vendor coordination, and vendor payment administration.

The City’s role is to approve and oversee event activity through its staff, including the Event Coordinator, while ensuring vendors are properly selected, documented, and paid according to City direction. This helps maintain control of public funds, reduce administrative confusion, and support compliance with City procedures and ethical standards for contractors and vendors.

Having a third-party administrator for vendors' payments supports a more efficient event process by separating planning decisions from payment administration. It also helps the City protect public funds, keep proper records, and ensure that event-related spending is handled in an organized and accountable way.