The City of Nicholasville Fire Department Employee Uniforms

CITY OF NICHOLASVILLE
REQUEST FOR PROPOSALS
The City of Nicholasville hereby request proposals for The City of Nicholasville Fire
Department Employee Uniforms to be provided in accordance with terms, conditions
and specifications established herein.
Proposals will be received at City Hall, 517 North Main Street, Nicholasville, Ky,
40356, until 12:00 p.m. local time, on Friday, May 8th, 2026.
Proposals received after the date and time set for proposals will not be considered, and
will be returned to the Proposer. It is the sole responsibility of the Proposer to assure
that his/her proposal is received at City Hall, 517 North Main Street, Nicholasville,
KY, 40356 before May 8th, 2026 at 12:00 p.m.
Proposals must be sealed in an envelope and the envelope prominently marked:
If mailed, the envelope must be addressed to:
City of Nicholasville
Camille Latham,
Purchasing Assistant
517 North Main Street
Nicholasville, Ky 40356
The City of Nicholasville reserves the right to reject any or all proposals.
BID:2026-303
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Request for Proposal
City of Nicholasville
Fire Department
Employee Uniforms
Opening/Due Date: 12:00 p.m.
May 8th, 2026
Bid #2026-303
RFP PURPOSE:
The City of Nicholasville is seeking qualified company/companies to provide uniforms
for the Nicholasville Fire Department.
The RFP is for the purpose of obtaining a firm unit price, no guarantee on quantity or
number of employees.
64 employees Fire Department - (60) Male (4) Female
TERM OF CONTRACT: The contract shall be in effect for two years from award date.
The Contract may be renewed for one additional year. Upon renewal, The City of
Nicholasville and Vendor will work together on an Agreement to reflect new pricing.
Successful Bidder must send a written request to extend yearly contract 60 days prior to
end of each contract period. The request must be sent to the City of Nicholasville,
Purchasing Department, 517 North Main Street, Nicholasville, Kentucky 40356.
PROPOSAL INSTRUCTIONS:
Please read these instructions carefully.
"NO BID:" Bidders unable or unwilling to submit an RFP should immediately return the
Proposal only with "No Bid" marked clearly on the outside of the envelope. Any vendor
not submitting an RFP is encouraged to indicate the reason(s) for not participating.
ALTERNATE ITEMS: It is not the intention of the specifications contained herewith to
eliminate any bidder; however, quoted items must equal or exceed stated specifications.
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RFP SUBMITTAL: The RFP shall be addressed and or delivered to Camille Latham,
Purchasing Assistant, 517 North Main Street, Nicholasville, Kentucky 40356 prior to
RFP opening scheduled for May 8th, 2026 at 12:00 p.m.
ANY RFP'S NOT RECEIVED PRIOR TO SCHEDULED DATE AND TIME
WILL BE REJECTED AND RETURNED TO VENDOR.
METHOD OF AWARD: The City of Nicholasville reserves the right to reject any and
all RFP's. The City of Nicholasville also reserves the right to award RFP based on the
best evaluated and/or most advantageous to the City. The City of Nicholasville reserves
the right to consider as a part of the RFP evaluation, the stated warranty, stated delivery
schedule and payment terms.
PRICING: All prices shall be quoted exclusive of any tax. The City of Nicholasville is
exempt from Federal excise, transportation and/or Kentucky sales tax. Any items
supplied directly to the City from a supplier/manufacture are exempt from sales tax.
Bidders must provide manufacturer's product literature if available and appropriate with
the RFP submission.
Prices quoted shall remain firm and open to acceptance by the Owner for a minimum
period of sixty (60) days after RFP opening.
SHIPPING CHARGES: All items quoted shall be 'F.O.B. Destination." No additional
freight charges will be allowed.
PAYMENT: The City of Nicholasville payments are net 30 from the date of invoice is
received.
TERMINATION OF CONTRACT: In the event that the vendor violates any breach of
the provisions of this contract such breach shall constitute default. In the event of
default, the City of Nicholasville may serve written notice to the vendor of its intention to
terminate the contract.
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GENERAL TERMS AND CONDITIONS:
The successful bidder must be able to provide items as listed on the RFP, and provide
samples of each item if needed.
The successful bidder shall work with Purchasing Department to provide individual order
forms for each department and shall be responsible for distributing all necessary copies to
Purchasing.
MEASURING:
The successful bidder shall be responsible for obtaining individual measurements as
may be required at the City of Nicholasville. All measurements are the
responsibility of the successful bidder and any misfits due to the successful bidder's
error(s) in measuring or failure to take measurements, are the successful bidder's
responsibility and should misfits occur, same shall be replaced with the proper fit
within a reasonable period of time.
The successful bidder shall provide a complete size run of items included in the bid
list for departments to try on at the time of measurements.
COMPLETION/DELIVERY SCHEDULE:
A thirty- (30) day period is the maximum time the City will allow. Each bidder must
state in the RFP a time schedule for completion or delivery of the product. Time
schedules must be definite.
Successful bidder shall be required to notify Purchasing in writing about back orders.
Purchasing and the Department Superintendents must approve any substitutions for long
delays.
PACKAGING:
All items ordered for an individual must be packaged by the successful bidder for
delivery and that individual's name shall be clearly marked on the outside of the package.
NO BULK PACKAGING OF ANY ITEMS WILL BE PERMITTED.
EMBLEMS AND PATCHES:
Whenever required in the detailed specifications, emblems, patches and the like, must be
affixed by the successful bidder as prescribed in the Specifications prior to delivery of the
items.
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ADDITION OF NEW ITEMS:
Any new item added to the existing list of uniforms, shoes, leather goods or other
associated equipment must be authorized by the Department and approved by the
Purchasing Agent in writing. Pricing is subject to negotiation and approval by the
Purchasing Agent and the Department Superintendents. The City reserves the option to
buy new items from alternate suppliers.
LABEL:
There shall be sewn in all garments a permanent press label giving cleaning instructions,
size and fiber content.
EMBROIDERY:
Samples of any required embroidery can be obtained from NFD.
PATCHES: All patches will be sewn on the garments by the vendor where required.
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S PECIFICATIONS FOR FIRE DEPTMENT UNIFORMS
Brand Item Color Size
5.11 Tactical Women's Stryke Long Sleeve Shirt Navy All
5.11 Tactical Women's Stryke Short Sleeve Shirt Navy All
5.11 Tactical Stryke Short Sleeve Shirt Navy All
5.11 Tactical Stryke Long Sleeve Shirt Navy All
5.11 Tactical Professional Short Sleeve Polo Navy All
5.11 Tactical Professional Long Sleeve Polo Navy All
5.11 Tactical Men's Snag Free Performance Short Sleeve Polo Navy All
5.11 Tactical Women's Snag Free Performance Short Sleeve Polo Navy All
5.11 Company Pant 2.0 Navy All
5.11 Tactical Men's Stryke Pants Navy All
5.11 Tactical Women's TDU Ripstop Pants Navy All
5.11 Tactical TacLite Pro Women's Ripstop Shorts Navy All
5.11 Tactical Men's TacLite Pro Shorts Navy All
5.11 Tactical Flex-Tac TDU Ripstop Pants Navy All
5.11 Tactical Big Horn Jacket Navy All
5.11 Men's Responder Hi-Vis Parka 2.0 Red All
5.11 Tactical 1/4 Zip Job Shirt 2.0 Navy All
5.11 Tactical Tactile Hat Navy All
5.11 Tactical Uniform Hat Navy All
5.11 Tactical Boonie Hat Navy All
5.11 Tactical Fleece 2.0 Navy All
5.11 Tactical ABR Pro Pants Navy All
5.11 Women's ABR Pro Tactical Pant Navy All
5.11 Tactical Ridge Pants Navy All
5.11 Tactical Women's Stryke Pants Navy All
5.11 Tactical Women's 1/4 Zip Job Shirt Navy All
5.11 Tactical Tactile TDU Long Sleeve Shirt Navy All
5.11 Tactical TDU Shirt Navy All
5.11 Tactical Flex-Tac TDU Rapid Long Sleeve Shirt Navy All
Blackhawk Blackhawk! CQB/Riggers Belt Black All
Boston Boston Leather 1 3/4 Garrison Belt Black All
Boston Boston Leather Garrison Belt Black All
Carhartt Men's Acrylic Watch Hat Navy All
Carhartt Rain Defender Relaxed Fit Heavyweight Softshell Jacket Navy All
Carhartt Storm Defender Loose Fit Heavyweight Jacket Navy All
Carhartt Rugged Flex Relaxed Fit Canvas Fleece-Lined Snap-Front Shirt Jacket Navy All
Brand Item Color Size
Carhartt Loose Fit Midweight Quarter Zip Mock Neck Sweatshirt Navy All
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Carhartt Force Relaxed Fit Ripstop Cargo Work Pants Navy All
Carhartt Force Relaxed Fit Lightweight Short-Sleeve Shirt Navy All
Edwards Women's 3/4 Sleeve Open Neck Blouse All All
Galls Galls Gear Leather Trouser Belt Black All
Game Workwear The Bravest Jacket Navy All
Game Sportswear 1222-V The Finest Vest Navy All
Game Econo Hi-Vis Rain Jacket Lime All
Mechanix Wear Tactical ColdWork Original Winter Black All
Mechanix Wear TAA Precision Pro High-Dexterity Grip Black All
Mechanix Wear Original Gloves Black All
Ogio Ladies Gauge Polo All All
Ogio Women's Jewel Polo All All
Port & Company Fleece Lined Knit Cap Navy All
Port Authority Ladies Interlock Cardigan All All
Richardson Rischardson Pro Wool Flexfit Cap Navy All
Under Armour Tactical Friend or Foe 2.0 Cap Navy All
Under Armour Training Cotton 6pk Crew Socks Black All
Under Armour Training Cotton 6pk No Show Socks Black All
112 TWILL W/MESH BACK ADJUSTABLE PLASTIC SNAP
BACKSTRAP Navy All
Haix Black Eagle Athletic 2.1 T Low Black All
Haix Airpower XR1 Pro Boots Black All
Haix Black Eagle Athletic 2.0 T High Side Zip Black All
Redback UBBK Easy Escape Work Boots Black All
Rocky 7" Paratrooper Side Zipper Boot Black All
Rocky Alpha Force 8" Waterproof Zipper Boot Black All
Rocky 10" Pull On Wellington Boot Black All
Salomon XA Forces Mid GTX Quarterboot Black All
Thorogood SoftStreets 10" Wellington Boot Black All
Thorogood Men's 8" Side Zip Jump Boot Black All
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