2026-303 The City of Nicholasville Fire Department Employee Uniform

CITY OF NICHOLASVILLE

REQUEST FOR PROPOSALS

The City of Nicholasville hereby request proposals for The City of Nicholasville Fire
Department Employee Uniforms to be provided in accordance with terms, conditions
and specifications established herein.

Proposals will be received at City Hall, 517 North Main Street, Nicholasville, Ky,
40356, until 12:00 p.m. local time, on Friday, May 1", 2026.

Proposals received after the date and time set for proposals will not be considered, and
will be returned to the Proposer. It is the sole responsibility of the Proposer to assure
that his/her proposal is received at City Hall, 517 North Main Street, Nicholasville,
KY, 40356 before May 1%, 2026 at 12:00 p.m.

Proposals must be sealed in an envelope and the envelope prominently marked:
If mailed, the envelope must be addressed to:

City of Nicholasville

Camille Latham,

Purchasing Assistant

517 North Main Street
Nicholasville, Ky 40356

The City of Nicholasville reserves the right to reject any or all proposals.

BID:2026-303

Request for Proposal
City of Nicholasville
Fire Department
Employee Uniforms
Opening/Due Date: 12:00 p.m.
May 1", 2026
Bid #2026-303

REP PURPOSE:

The City of Nicholasville is seeking qualified company/companies to provide uniforms
for the Nicholasville Fire Department.

The RFP is for the purpose of obtaining a firm unit price, no guarantee on quantity or
number of employees.

64 employees Fire Department - (60) Male (4) Female
TERM OF CONTRACT: The contract shall be in effect for two years from award date.
The Contract may be renewed for one additional year. Upon renewal The City of
Nicholasville and Vendor will work together on an Agreement to reflect new pricing.
Successful Bidder must send a written request to extend yearly contract 60 days prior to

end of each contract period. The request must be sent to the City of Nicholasville,
Purchasing Department, 517 North Main Street, Nicholasville, Kentucky 40356.

PROPOSAL INSTRUCTIONS:
Please read these instructions carefully.
"NO BID:" Bidders unable or unwilling to submit an RFP should immediately return the

Proposal only with "No Bid" marked clearly on the outside of the envelope. Any vendor
not submitting an RFP is encouraged to indicate the reason(s) for not participating.

ALTERNATE ITEMS: It is not the intention of the specifications contained herewith to
eliminate any bidder; however, quoted items must equal or exceed stated specifications.

RFP SUBMITTAL: The RFP shall be addressed and or delivered to Camille Latham,
Purchasing Assistant, 517 North Main Street, Nicholasville, Kentucky 40356 prior to
RFP opening scheduled for May 1", 2026 at 12:00 p.m.

ANY RFP'S NOT RECEIVED PRIOR TO SCHEDULED DATE AND TIME
WILL BE REJECTED AND RETURNED TO DOR.

METHOD OF AWARD: The City of Nicholasville reserves the right to reject any and
all RFP's. The City of Nicholasville also reserves the right to award RFP based on the
best evaluated and/or most advantageous to the City. The City of Nicholasville reserves
the right to consider as a part of the RFP evaluation, the stated warranty, stated delivery
schedule and payment terms.

PRICING: All prices shall be quoted exclusive of any tax. The City of Nicholasville is
exempt from Federal excise, transportation and/or Kentucky sales tax. Any items
supplied directly to the City from a supplier/manufacture are exempt from sales tax.

Bidders must provide manufacturer's product literature if available and appropriate with
the RFP submission.

Prices quoted shall remain firm and open to acceptance by the Owner for a minimum
period of sixty (60) days after RFP opening.

SHIPPING CHARGES: All items quoted shall be 'F.O.B. Destination." No additional
freight charges will be allowed.

PAYMENT: The City of Nicholasville payments are net 30 from the date of invoice is
received.

TERMINATION OF CONTRACT: In the event that the vendor violates any breach of
the provisions of this contract such breach shall constitute default. In the event of
default, the City of Nicholasville may serve written notice to the vendor of its intention to
terminate the contract.

GENERAL TERMS AND CONDITIONS:

The successful bidder must be able to provide items as listed on the RFP, and provide
samples of each item if needed.

The successful bidder shall work with Purchasing Department to provide individual order
forms for each department and shall be responsible for distributing all necessary copies to
Purchasing.

MEASURING:

The successful bidder shall be responsible for obtaining individual measurements as
may be required at the City of Nicholasville. All measurements are the
responsibility of the successful bidder and any misfits due to the successful bidder's
error(s) in measuring or failure to take measurements, are the successful bidder's
responsibility and should misfits occur, same shall be replaced with the proper fit
within a reasonable period of time.

The successful bidder shall provide a complete size run of items included in the bid
list for departments to try on at the time of measurements.

COMPLETION/DELIVERY SCHEDULE:

A thirty- (30) day period is the maximum time the City will allow. Each bidder must
state in the RFP a time schedule for completion or delivery of the product. Time
schedules must be definite.

Successful bidder shall be required to notify Purchasing in writing about back orders.
Purchasing and the Department Superintendents must approve any substitutions for long
delays.

PACKAGING:
All items ordered for an individual must be packaged by the successful bidder for

delivery and that individual's name shall be clearly marked on the outside of the package.
NO BULK PACKAGING OF ANY ITEMS WILL BE PERMITTED.

EMBLEMS AND PATCHES:
Whenever required in the detailed specifications, emblems, patches and the like, must be

affixed by the successful bidder as prescribed in the Specifications prior to delivery of the
items.

ADDITION OF NEW ITEMS:

Any new item added to the existing list of uniforms, shoes, leather goods or other
associated equipment must be authorized by the Department and approved by the
Purchasing Agent in writing. Pricing is subject to negotiation and approval by the
Purchasing Agent and the Department Superintendents. The City reserves the option to
buy new items from alternate suppliers.

LABEL:

There shall be sewn in all garments a permanent press label giving cleaning instructions,
size and fiber content.

EMBROIDERY:
Samples of all required embroidery are included at the end of the bid documents.

PATCHES: All patches will be sewn on the garments by the vendor where required.

SPECIFICATIONS FOR FIRE DEPARTMENT UNIFORMS

Brand Item
5.11 Tactical Women's Stryke Long Sleeve Shirt
5.11 Tactical Women's Stryke Short Sleeve Shirt
5.11 Tactical Stryke Short Sleeve Shirt
SAL Tactical Stryke Long Sleeve Shirt
5.11 Tactical Professional Short Sleeve Polo
5.11 Tactical Professional Long Sleeve Polo
5.11 Tactical Men's Snag Free Performance Short Sleeve Polo
$11 Tactical Women's Snag Free Performance Short Sleeve Polo
5.11 Company Pant 2.0
5.11 Tactical Men's Stryke Pants
5.11 Tactical Women's TDU Ripstop Pants
5.11 Tactical TacLite Pro Women's Ripstop Shorts
Set: Tactical Men's TacLite Pro Shorts
5.11 Tactical Flex-Tac TDU Ripstop Pants
5.11 Tactical Big Horn Jacket
5.11 Men's Responder Hi-Vis Parka 2.0
5.11 Tactical 1/4 Zip Job Shirt 2.0
5.11 Tactical Tactile Hat
S.11 Tactical Uniform Hat
5.11 Tactical Boonie Hat
5.11 Tactical Fleece 2.0
5.11 Tactical ABR Pro Pants
5.11 Women's ABR Pro Tactical Pant
5.11 Tactical Ridge Pants
5.11 Tactical Women's Stryke Pants
5.11 Tactical Women's 1/4 Zip Job Shirt
5.11 Tactical Tactile TDU Long Sleeve Shirt
5.11 Tactical TDU Shirt
5.11 Tactical Flex-Tac TDU Rapid Long Sleeve Shirt
Blackhawk Blackhawk! CQB/Riggers Belt
Boston Boston Leather 1 3/4 Garrison Belt
Boston Boston Leather Garrison Belt
Carhartt Men's Acrylic Watch Hat
Carhartt Rain Defender Relaxed Fit Heavyweight Softshell Jacket
Carhartt Storm Defender Loose Fit Heavyweight Jacket
Carhartt Rugged Flex Relaxed Fit Canvas Fleece-Lined Snap-Front Shirt Jacket
Carhartt Rain Defender Relaxed Fit Heavyweight Quarter-Zip Hoodie
Carhartt Loose Fit Midweight Quarter Zip Mock Neck Sweatshirt
Carhartt Force Relaxed Fit Ripstop Cargo Work Pants
Carhartt Force Relaxed Fit Lightweight Short-Sleeve Shirt
Edwards Women's 3/4 Sleeve Open Neck Blouse
Galls Galls Gear Leather Trouser Belt
Game Workwear The Bravest Jacket
Game Sportswear 1222-V The Finest Vest
Game Econo Hi-Vis Rain Jacket
Mechanix Wear Tactical ColdWork Original Winter

6

Navy
Red
Navy

Navy
Navy
Navy
Navy
Navy
Navy
Navy
Navy
Navy
Navy
Navy
Black
Black
Black
Navy
Navy
Navy
Navy
Navy
Navy
Navy
Navy
All

Black

Navy
Lime
Black

Size
All
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All
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All
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All

All
All
All
All

SPECIFICATIONS FOR FIRE DEPARTMENT UNIFORMS

Brand Item Color Size
Mechanix Wear TAA Precision Pro High-Dexterity Grip Black All
Mechanix Wear Original Gloves Black All

Ogio Ladies Gauge Polo All All
Ogio Women's Jewel Polo All All

Port & Company Fleece Lined Knit Cap Navy All
Port Authority Ladies Interlock Cardigan All All
Richardson Rischardson Pro Wool Flexfit Cap Navy All
Under Armour Tactical Friend or Foe 2.0 Cap Navy All
Under Armour Training Cotton 6pk Crew Socks Black All
Under Armour Training Cotton 6pk No Show Socks Black All
112 TWILL W/MESH BACK ADJUSTABLE PLASTIC SNAP BACKSTRAP Navy All

Haix Black Eagle Athletic 2.1 T Low Black All
Haix Airpower XR1 Pro Boots Black All
Haix Black Eagle Athletic 2.0 T High Side Zip Black All
Redback UBBK Easy Escape Work Boots Black All

Rocky 7" Paratrooper Side Zipper Boot Black All

Rocky Alpha Force 8" Waterproof Zipper Boot Black All

Rocky 10" Pull On Wellington Boot Black All

Salomon XA Forces Mid GTX Quarterboot Black All
Thorogood SoftStreets 10" Wellington Boot Black All
Thorogood Men's 8" Side Zip Jump Boot Black All