49th Street Pre-Design Studies

REQUEST FOR PROPOSALS
The City of Evans is requesting proposals from qualified firms to provide Engineering
Services for the 49th Street Geotechnical, Traffic, and Drainage Study and provide a
probable opinion of construction cost for recommendations along with rehabilitation of
the roadway surface. The purpose of this project is to support the City in making informed
decisions regarding future improvements to 49th Street. Potential improvement alternatives
under consideration include roadway widening, drainage improvements, full reconstruction,
mill and overlay, or preventative maintenance treatments. This project is City funded.
Submissions shall be submitted in PDF format to BidNet before 11:59 PM (Mountain Time)
on Friday July 31, 2026.
Pre-Bid Meeting: A mandatory pre-bid meeting will be held at 11:30 AM Mountain Time,
on July 15, 2026, via Microsoft Teams. Please paste the below link into your browser to
attend the meeting. Please try to access the link before the scheduled meeting to ensure
that there are no technical difficulties. Firms that do not attend this meeting will not be
allowed to submit for this solicitation.
https://teams.microsoft.com/meet/213193219058111?p=sl9N0XlCp5A31gXVof
Meeting ID: 213 193 219 058 111
Passcode: jY2Lp9i8
The City encourages all disadvantaged business enterprises to submit in response to this
request for qualifications. Disadvantaged business enterprises will not be discriminated
against on the grounds of race, color, or national origin for any submissions for negotiated
agreements.
Questions concerning the scope of the solicitation should be submitted via email to Andy
Vowell - avowell@evanscolorado.gov no later than July 20, 2026 at 11:59 PM Mountain
Time. Vendors are strongly encouraged to make the effort to visit with the Project
Manager(s) during the pre-bid meeting, get their questions addressed and answered, as
well as clearly understand the City's expectations and procedures.
The City is subject to public information laws, which permit access to most records and
documents. Proprietary information in your response must be clearly identified and will be
protected to the extent legally permissible. Submissions may not be marked 'Proprietary'
in their entirety. Information considered proprietary is limited to material treated as
confidential in the normal conduct of business, trade secrets, and discount information.
Summary price information may not be designated as proprietary as such information may
be carried forward into other public documents. All provisions of any contract resulting
from this request for qualifications will be public information.
No officer, employee, or member of the City Council shall have a financial interest in the
sale to the City of any real or personal property, equipment, material, supplies or services
where such officer or employee exercises directly or indirectly any decision-making
authority concerning such sale, or any supervisory authority over the services to be
rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any
gift, gratuity favor, entertainment, kickback or any items of monetary value from any person
who has or is seeking to do business with the City is prohibited.
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Any submission deemed to be collusive, or a sham will be rejected and reported to
authorities as such. Your authorized signature on this submission is presumed to assert
that such submission is genuine and is not collusive or a sham.
The City reserves the right to reject any and all submissions and to waive any
irregularities or informalities.
Andy Vowell
Procurement and Contract Specialist, MPM
1100 37th Street
Evans, CO 80620-2036
(970) 475-2240
avowell@evanscolorado.gov
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I. INTRODUCTION
A. About Evans
Evans, Colorado is a growing city of 23,000 residents with a small-town feel
and a dynamic economic foundation driven by energy, agriculture,
healthcare, and construction. Known for its diverse and welcoming
community, Evans offers a high quality of life with excellent schools,
abundant parks, and easy access to both urban amenities and outdoor
adventures.
Located in Northern Colorado along the Front Range of the Rocky Mountains,
Evans is just an hour from Rocky Mountain National Park, providing year-round
opportunities for hiking, biking, and wildlife exploration. The city is also within easy
reach of Denver, Cheyenne, and Denver International Airport, making it well-
positioned for economic growth and accessibility. Historically, Evans was
founded in 1867 and incorporated in 1885, playing a key role in regional
development along the South Platte River and the Union Pacific Railroad. Today,
the city blends historic roots with modern growth, featuring new residential
developments, commercial expansion, and a strong commitment to economic
resiliency. Evans is currently investing in major infrastructure projects, including a
new police station, expanded roadways, and revitalized public spaces.
With over 300 days of sunshine, a vibrant cultural scene, and a community-driven
vision for the future, Evans is establishing itself as the Community of Choice in
Northern Colorado.
B. Project Objectives
This project requires the selected firm to complete the following studies: Traffic,
Drainage, and Geotechnical. The work also entails providing a probable opinion
of construction cost for study recommendations and rehabilitation of the roadway
surface.
II. REQUIRED QUALIFICATIONS
All companies submitting a response must be a qualified company and
must be able to meet all requirements as noted in the contract documents
and specifications. The consulting firm shall agree not to refuse to hire,
discharge, promote, demote or to discriminate in matters of compensation
against any person otherwise qualified, solely because of race, religion,
creed, color, sex, national origin, ancestry, or physical or mental disability.
III. CONTRACTING PROCESS
A. General Items
The City of Evans shall be the Owner. The Director of Engineering is
Shantanu Tiwari (stiwari@evanscolorado.gov) and the Project Manager is
Andy Green (agreen@evanscolorado.gov).
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The Owner reserves the right to reject or accept any or all submissions or
waive any formalities, informalities, or information therein.
The Owner will award this contract based on review of, and the merits of,
the submissions received. Evaluation of the submissions will consider the
following items along with those found in Section IX - Selection Criteria.
Detailed description of the qualifications of the consultant/firm,
specifically highlighting those portions of each section that will be
critical to project success.
Project personnel experience.
A comment on the ability to adhere to, or requested amendments to,
the terms of the standard contract included in the appendix, as
amended by proposed special provisions presented in the
Consultant's submission.
Detailed description of key deliverables and tasks outlined in Exhibit
B, below.
IV. METHOD OF SUBMITTAL
Submittals shall be submitted in .pdf format to BidNet.
All submissions shall become the property of City of Evans and will become
public record.
Please include your firm name or abbreviation of in the file name of all
submitted documents. Please keep file names as short as reasonably
possible
V. FORM OF SUBMITTAL
Please limit submissions to 25 pages or less, not including dividers, cover
letter, team resumes, or required forms.
The submittal shall include the following items:
A. Cover letter
B. Statement of Qualifications: The Consultant/Firm qualification
information shall include: A brief history of the firm including
organization structure, professional resumes stating qualifications
of the consultant/firm to provide the services described herein.
Include number of years in business, location of office or offices, and
names of principals or employees who will complete the service and
their resumes and qualifications.
C. References from customers (minimum of five (5) projects from at
least two (2) different clients), clients, or owners for whom you have
delivered similar services. Experience in Colorado providing similar
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services to a government entity is preferred. Please provide
addresses, phone numbers, and individual contacts for each
reference.
D. Proposed project schedule
E. Exhibit A shall be filled out and included in the submission packet.
F. Completed and signed copy of the Non-Collusion Statement found in
Exhibit C
G. Completed Bid Proposal form found in Exhibit D
H. Proposed not-to-exceed fee amount including breakdown by the various
tasks outlined in Exhibit B as well as the different anticipated employees
and the number of hours that they are expected to contribute to the
project.
I. Standard Contract: The Consultant shall review the standard contract
and state a willingness to enter into this contract, subject to amendments
necessary for the firm to comply with the proposal and listed as
"Proposed Special Provisions to the City of Evans Standard Contract."
Specific statements must be made concerning contract issues. General
statements such as, "... in general agrees with all of contractual
provisions...", "... have identified some minor items to resolve...," "...do
not anticipate any difficulty in negotiating these issues...," are not
considered acceptable responses. All contractual issues must be clearly
identified in this portion of the proposal. Failure to do so may result in
cancellation of contract award. The Consultant will be judged upon the
thoroughness of review of the standard contract and the specificity of
comments and changes. The scope of services of the standard contract
will be modified to reflect the project specific scope of services arrived at
by the City and the Consultant.
VI. SCOPE OF SERVICES
A. Refer to the scope outlined in Exhibit B.
B. City will be responsible for the following
Pay Application Review
Change Order Decisions
VII. MEETINGS AND DELIVERABLES
A. Refer to scope outlined in Exhibit B.
B. All meetings are to be held at Evans Municipal Building, 1100 37th
Street, unless otherwise noted.
VIII. INSTRUCTIONS TO TEAMS
A. Additional information
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Teams may provide any additional information they feel will assist the
City in our evaluation of the submitted statement of qualifications.
B. Questions related to the scope of work should be submitted to Andy
Vowell, Procurement and Contract Specialist
(avowell@evanscolorado.gov).
City contacts:
Andy Vowell
Procurement and Contract Specialist, MPM
avowell@evanscolorado.gov
Andy Green
Civil Engineer
agreen@evanscolorado.gov
Shantanu Tiwari
Director of Engineering
stiwari@evanscolorado.gov
Jerry Hubbard
Accounts Payable Clerk
jhubbard@evanscolorado.gov
IX. SELECTION CRITERIA AND METHOD
A. Review and Assessment Criteria
Professional Teams will be evaluated on the following criteria. These
criteria will be the basis for reviewing the written submissions.
A shortlist of up to three (3) teams may be identified and invited for an
interview at the City. The final selection will be made from this
shortlisted group. The City reserves the right to award directly as a result
of the written submissions. Finalist firms will be given more information
regarding the scoring and evaluation process for the interviews.
Scope and Plan Approach
Familiarity with the City of Evans
Description of quality assurance and quality control program
Understanding of the project and objective
Description of plan to complete the project with success in mind
Company and Project Personnel
Firm-related project experience
Results of previous projects
Qualifications of assigned personnel and their experience with similar
projects
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Provide a minimum of 5 similar project references from at least 2 separate
clients
Schedule
Provided project schedule must demonstrate firm's ability to complete
the project by December 1, 2026
Cost
Proposed not-to-exceed amount including cost breakdown by both
task/phasing as well as an hourly breakdown based on employee type
B. Reference Evaluation
The Project Manager, or their designee, will check references using the
following criteria. The evaluation rankings will be labeled
Satisfactory/Unsatisfactory.
1. Overall Performance
a. Would you hire this Professional again?
b. Did they provide the skills required by this project?
c. Did they communicate with you in a professional, timely
manner?
d. Was the project a success?
2. Schedule
a. Was original Scope of Work completed within the specified
time?
b. Were interim deadlines met in a timely manner?
3. Completeness
a. Was Professional responsive to client needs?
b. Did Professional anticipate problems?
c. Were problems solved quickly and effectively?
4. Budget
a. Was original Scope of Work completed within the project
budget?
b. Were there any change orders to the Scope of Work?
5. Job Knowledge
a. If a study, did it meet the Scope of Work?
b. If Professional administered a construction contract, was the
project functional upon completion and did it operate properly?
c. Were problems corrected quickly and effectively?
d. If construction documents, were they clear and concise for
bidding and construction purposes?
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EXHIBIT A - Request for Proposal Receipt Acknowledgement
Contractor hereby acknowledges receipt of the City of Evans Request for Proposal (RFP)
and acknowledges that they have read and agree to be fully bound by all of the terms,
conditions, and other provisions set forth in the RFP. Additionally, the Contractor hereby
makes the following representations to the City of Evans:
a. All of the statements and representations made in this submission are true to the
best of my knowledge and belief.
b. I further agree that the method of award is acceptable to my company.
c. I also agree to complete the proposed Agreements with the City of Evans within ten
(10) days of final day of the protest period as noted in the notice of intent to award.
d. If the contract is not completed and signed within ten (10) business days, City
reserves the right to cancel and award to the next highest rated firm.
e. I acknowledge receipt of _____ addenda.
Firm Name:
Physical Address:
Remit to Address:
Phone:
Authorized Agent of Firm Name:
Signature of Authorized Agent:
Primary Contact for Project:
Title:
Email Address:
Phone:
Cell Phone: ____________________________________
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