Test and Balance Continuing Services for Heating, Ventilation and Air Conditioning

Agency:	Volusia County School Board Facilities
State:	Florida
Type of Government:	State & Local
NAICS Category:	238220 - Plumbing, Heating, and Air-Conditioning Contractors
Posted Date:	Oct 30, 2025
Due Date:	Dec 17, 2025
Solicitation No:	FAC - RFQ NO. 2026-005
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Main

Agency
Volusia County School Board Facilities

Status
Active

Fiscal Year
2026

Primary Contact
Nancy VanDerSchaaf

Title
Test and Balance Continuing Services for Heating, Ventilation and Air Conditioning

Secondary Contact
Tracy Marshall

Number
FAC - RFQ NO. 2026-005

Tertiary Contact

Type
Request for Qualifications

Department
Facilities

Online Submissions
Yes

Project Estimate

Piggyback Solicitation
No

Insurance Required
Yes

Bid Bond Required
No

Bid Bond Amount

Performance Bond Required
No

Performance Bond Amount

Construction Bond Required
No

Construction Bond Amount

Scope of Services
This a Summary of the request for Test and Balance Continuing Services for Heating, Ventilation and Air Conditioning; reference the RFQ and any all other documents and information contained in this solicitation.
This document shall provide the School Board of Volusia County Florida (also referred to as the Board or District), with Test and Balance Continuing Services for Heating, Ventilation and Air Conditioning, in accordance with Section 255.103 and 287.055 F. S., Consultants` Competitive Negotiations Act (CCNA) and State Requirements for Educational Facilities (SREF), where the method of compensation is a Negotiated Fixed Fee, pursuant to contract provisions.
The School Board’s intention is to select multiple Firms for test and balance services. The selected Firm(s) shall provide test and balance services for various projects throughout the District, on an as-needed basis.
Solicitation and Selection Schedule

a.        RFQ Broadcast Date (via VendorLink)                 October 30, 2025

b.        Pre-Submittal Meeting via Teams (Optional)         10:00 AM         November 6, 2025

c.        RFQ Question Deadline         3:00 PM         November 13, 2025

d.        Consultant Certification Application Deadline                 December 15, 2025

e.        Submittals Due         3:00 PM         December 17, 2025

f.        Public Submittal Opening via Teams (Optional) 9:00 AM         December 18, 2025

g.        Anticipated Consultant Certification Board Meeting (Approval) January 13, 2026

h.        Shortlist Committee Meeting         9:00 AM         January 23, 2026

i.        Anticipated Board Meeting Approval (Notice of Intended Decision)        February 10, 2026

j.        Anticipated Award of Contract                 June 23, 2026

Dates(All times are listed as EST )

Broadcast Date
10/30/2025 8:00 AM EST

Question End Date
11/13/2025 3:00 PM EST

Due Date
12/17/2025 3:00 PM EST

Bid Opening Date

Pre-Bid Meetings

Total: 1 (All times are listed as EST )

Date	Time	Mandatory	Location
11/6/2025	10:00 AM	No	Facilities Services Building 3750 Olson Drive Daytona Beach, Florida 32124 Also available via Teams: Meeting ID: 216 193 240 797 1 Passcode: DJ6jB2if

Shortlist Meeting

Total: 1 (All times are listed as EST )

Date	Time	Location
1/23/2026	9:00 AM	Facilities Services Building 3750 Olson Drive Daytona Beach, Florida 32124 Also available via Teams: Meeting ID: 286 152 002 974 1 Passcode: S8BU6tF7 (Copy & Paste Online Meeting Link, paste to a browser)

Documents

Total: 1

Type	Name	Description	File Type
Request for Qualifications	RFQ 2026 Consultant Test-Balance-HVAC-Continuing-Services.pdf	2026 Test & Balance for HVAC RFQ	PDF

Quote/Bid

Zones
Total: 0

Zone

Groups
Total: 0

Group

Quote/Bid Items

Total: 0

Required

Group

Make

Model

Description

Quantity

Unit of Measure

Price/ Percent

Type

Additional Quote/Bid Items Fields

Display Options Spreadsheet Section	No	Display Image and Specifications Hyperlink Fields	No
Display Build Sheet File Upload Field	No	Display Options File Upload Field	No
Require Build Sheet File to be Uploaded	No	Require Options File to be Uploaded	No
Display Lead Time Field	No	Display Standard Packaging Field	No

Delivery Date
12/17/2025

Required Files to be Uploaded by the Vendor
RFQualifications Response

Shipping
None

Terms and Conditions
None

Include Shipping in Price of Items
No

Display Bid Tabulation to Vendors
No

Display Vendor Submissions to Vendors
No

View Vendor Submissions while Bid Solicitation is Active
No

Allow Options File to be Updated after Due Date
No

Allow Post Due Date Submission
No

Questions & Answers

Total: 1

Question	Date Asked	Answer	Date Answered
Please confirm that a printed submittal is NOT required this year, as it has been in past years.	10/30/2025 11:46:34 AM

Commodity Codes

Total: 4

Code	Description
[907-83]	Testing Services
[992-47]	HVAC System Testing, Balancing and/or Troubleshooting Services
[911-36]	C.I.P., HVAC Balancing Services
[914-50]	Heating, Ventilating and Air Conditioning (HVAC)

Publications

Total: 1

Publication	Date
Daytona Beach News Journal	10/30/2025

Test and Balance Continuing Services for Heating, Ventilation and Air Conditioning

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