Terms and Conditions for Transformer Purchase

TRANSMISSION AND DISTRIBUTION
REQUEST FOR INFORMATION
TERMS AND CONDITIONS FOR TRANSFORMER PURCHASE
SPECIFICATION NO. PT26-0082F
Request for Information Specification No. PT26-0082F
Template Revised: 01/13/2023 Page 1 of 10

City of Tacoma
Transmission and Distribution
REQUEST FOR INFORMATION
TERMS AND CONDITIONS FOR TRANSFORMER PURCHASE
Submittal Deadline: Thursday, May 28, 2026.
For electronic submittals, the City of Tacoma will designate the time of receipt recorded by our email server, as
the official time of receipt. This clock will be used as the official time of receipt of all parts of electronic bid
submittals. Include the specification number in the subject line of your email. Your submittal must be sent as
an attachment, links to your electronic submittal will not be accepted.
For in person submittals, the City of Tacoma will designate the time of receipt recorded by the timestamp
located at the lobby security desk, as the official time of receipt. Include the specification number on the
outside of the sealed envelope. Late submittals will be returned unopened and rejected as non-responsive.
Submittal Delivery: Sealed submittals will be received as follows:
By Email: In Person:
sendbid@tacoma.gov Tacoma Public Utilities Administration Building North,
Maximum email size including attachments: 35 MB. Main Floor, Lobby Security Desk
Multiple emails may be sent for each submittal. 3628 South 35th Street
Tacoma, WA 98409
Note: Email may pass through multiple servers before arriving Monday - Friday 8:00 am to 4:30 pm
at its destination. Please allow sufficient time for email delivery
of submittals. Timely electronic delivery is at the risk of the
supplier.
Bid Opening: Submittals in response to an RFP, RFQ or RFI will be recorded as received, but not read at bid
opening. As soon as possible on the day of submittal deadline, preliminary results will be posted to
www.TacomaPurchasing.org.
If you believe your submittal was sent timely and was not read at bid opening, please contact
sendbid@tacoma.gov immediately.
Solicitation Documents: An electronic copy of the complete solicitation documents may be viewed and
obtained by accessing the City of Tacoma Purchasing website at www.TacomaPurchasing.org.
* Register for the Bid Holders List to receive notices of addenda, questions and answers and related updates.
* Click here to see a list of vendors registered for this solicitation.
Pre-Proposal Meeting: A pre-proposal meeting will not be held.
Project Scope: Request for Information to allow potential bidders on a future GSU transformer bid to suggest
modifications to the City of Tacoma's Terms & Conditions through the solicitation process.
Estimate: N/A
Paid Sick Leave: The City of Tacoma requires all employers to provide paid sick leave in accordance with
State of Washington law.
Americans with Disabilities Act (ADA Information: The City of Tacoma, in accordance with Section 504 of
the Rehabilitation Act (Section 504) and the Americans with Disabilities Act (ADA), commits to
nondiscrimination on the basis of disability, in all of its programs and activities. Specification materials can be
made available in an alternate format by emailing the contact listed below in the Additional Information section.
Title VI Information:
Form No. SPEC-040C Revised: 06/03/2024

"The City of Tacoma" in accordance with provisions of Title VI of the Civil Rights Act of 1964, (78 Stat. 252, 42
U.S.C. sections 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively
ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises
will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated
against on the grounds of race, color, national origin in consideration of award.
Additional Information: Requests for information regarding the specifications may be obtained by contacting
Aaron Bratton by email to Abratton@Tacoma.gov.
Protest Policy: City of Tacoma protest policy, located at www.tacomapurchasing.org, specifies procedures for
protests submitted prior to and after submittal deadline.
Meeting sites are accessible to persons with disabilities. Reasonable accommodations for persons with
disabilities can be arranged with 48 hours advance notice by calling 253-502-8468.
Form No. SPEC-040C Revised: 06/03/2024

Table of Contents
SUBMITTAL CHECK LIST ......................................................................................................... 4
1. INTRODUCTION ................................................................................................................ 5
2. PURPOSE .......................................................................................................................... 5
3. CALENDAR OF EVENTS ................................................................................................... 5
4. INQUIRIES ......................................................................................................................... 5
5. DISCLAIMER ...................................................................................................................... 5
6. QUALIFYING REQUIREMENTS ......................................... Error! Bookmark not defined.
7. CONTENT TO BE SUBMITTED ......................................................................................... 7
8. INSURANCE ...................................................................................................................... 8
9. STANDARD TERMS AND CONDITIONS ........................................................................... 8
10. ADDENDUMS .................................................................................................................... 8
Appendix A: Technical Documents ............................................................................................. 9
Appendix B: City of Tacoma Documents ...................................................................................10
Request for Information Specification No. PT26-0082F
Template Revised: 01/13/2023 Page 3 of 10

SUBMITTAL CHECK LIST
This checklist identifies items to be included with your submittal. Any submittal received without
these required items may be deemed non-responsive and not be considered for award.
Submittals must be received by the City of Tacoma Purchasing Division by the date and time
specified in the Request for Information page.
The following items make up your submittal package:
Questionnaire in section 6 as Content To Be Submitted
To be filled out and provided as a response to this Spec
Any other additional information relevant to this Solicitation
Request for Information Specification No. PT26-0082F
Template Revised: 01/13/2023 Page 4 of 10

1. INTRODUCTION
The City of Tacoma (City) / Tacoma Public Utilities (TPU) is soliciting information to inform a
near-future bid for a 230 kV generator step-up transformer.
2. PURPOSE
The City of Tacoma (City) / Tacoma Public Utilities (TPU) is issuing this Request for Information
(Solicitation) to allow potential bidders on a future GSU transformer bid to suggest modifications
to the City of Tacoma's Terms & Conditions (T&Cs). The City is amenable to making
modifications to its T&Cs on the future bid for the purpose of receiving a greater number of
responsive and responsible bids.
3. CALENDAR OF EVENTS
This is a tentative schedule only and may be altered at the sole discretion of the City.
The anticipated schedule of events concerning this Solicitation is as follows:
Question Deadline: 5/4/2026
Questions and Answers Posted: 5/21/2026
Submittal Due Date: 5/28/2026
4. INQUIRIES
4.1 Questions can be submitted to Aaron Bratton, Senior Buyer, via email to
Abratton@Tacoma.gov. Subject line to read:
PT26-0082F-Terms and Conditions for Transformer Purchase- VENDOR NAME
4.2 Questions marked confidential will not be answered or included.
4.3 The City reserves the discretion to group similar questions to provide a single answer or
not to respond when the requested information is confidential.
4.4 The answers are not typically considered an addendum.
4.5 The City will not be responsible for unsuccessful submittal of questions.
4.6 Written answers to questions will be posted in the event approximately one week after
the question deadline.
5. DISCLAIMER
The City is not liable for any costs incurred by the Respondent for the preparation of materials
or a submittal submitted in response to this RFQ, for conducting any presentations to the City,
or any other activities related to responding to this RFQ or related to the contract negotiation
process.
Request for Information Specification No. PT26-0082F
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Please note that this Request for Information is not a Request for Bids (RFB) or a Request for
Proposals (RFP), and there is no guarantee that either a RFB or RFP will be issued. A
Respondent's decision to respond, or not to respond, to this Solicitation will NOT be a factor in
evaluating any later RFB or RFP.
While the intent of this Solicitation is to help identify potential pain points in Tacoma's Terms
and Conditions that hinder competitive responses for Bids, there is no guarantee that any
specific information presented by any Respondent will ultimately be included in any future
solicitation issued by the City.
Each Respondent shall bear all expenses incurred by the preparation and presentation of its
Solicitation response. The City will therefore reject any claim made against them in this matter,
regardless of the results of the subsequent processes, if any.
Request for Information Specification No. PT26-0082F
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6. CONTENT TO BE SUBMITTED
Questionnaire
1. What other public agencies are buying power transformers?
2. Are they soliciting via ITB/RFB or RFP or Cooperative?
3. Identify sections of T&Cs that are problematic?
1. Is this problematic for distributor or manufacturers?
2. Can you provide preferrable language or would the entire section need to be
removed?
4. Are manufacturers mandating that any documentation be included?
1. Are distributors, given enough time, able to absorb the effects of any
documentation assuming changes are made to T&Cs?
2. How much time is needed for thorough review of Manufacturer T&Cs by the
distributor?
3. Are there components of the purchase that should be separated out (shipping,
importing, etc.) that would better allow the City to determine the least expensive
respondent?
Request for Information Specification No. PT26-0082F
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7. INSURANCE
Please see sample Insurance Requirements in Appendix B.
8. ENVIRONMENTALLY PREFERABLE PROCUREMENT
In accordance with the City's Sustainable Procurement Policy and Climate Action Plan, it is the
policy of the City of Tacoma to encourage the use of products or services that help to minimize
the environmental and human health impacts of City Operations. Respondents are encouraged
to incorporate environmentally preferable products or services that have a lesser or reduced
effect on human health and the environment when compared with competing products or
services that serve the same purpose. This comparison may consider raw materials acquisition,
products, manufacturing, packaging, distribution reuse, operation, maintenance or disposal of
the product or service.
The City of Tacoma encourages the use of sustainability practices and desires any awarded
contractor(s) to assist in efforts to address such factors when feasible for:
* Durability, reusability, or refillable
* Pollutant releases, especially persistent bioaccumulative toxins (PBTs), low volatile
organic compounds (VOCs), and air quality and stormwater impacts
* Toxicity of products used
* Greenhouse gas emissions, including transportation of products and services, and
embodied carbon
* Recycled content
* Energy and water resource efficiency
9. EQUITY IN CONTRACTING
The City of Tacoma is committed to encouraging firms certified through the Washington State
Office of Minority and Women's Business Enterprise to participate in City contracting
opportunities. See the TMC 1.07 Equity in Contracting Policy at the City's
Equity in Contracting Program website.
10. STANDARD TERMS AND CONDITIONS
City of Tacoma Standard Terms and Conditions apply.
11. ADDENDUMS
In the event it becomes necessary to revise any part of this Solicitation, an addendum will be
posted alongside this Specification.
Request for Information Specification No. PT26-0082F
Template Revised: 01/13/2023 Page 8 of 10

Appendix A: Technical Documents
The equipment being considered for future bidding by the City is described as follows:
three-phase generator step-up transformer; 36/48/60 MVA; 230 kV delta/13.2 kV Wye; HV
DETC, no OLTC; BIL 900 kV/110 kV.
Request for Information Specification No. PT26-0082F
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