26-031 Terminal Apron Expansion for Pensacola International Airport

PROJECT MANUAL:
VOLUME I - PROCUREMENT AND CONTRACT
REQUIREMENTS, FAA GENERAL PROVISIONS, AND
SPECIAL AND FEDERAL CONTRACT PROVISIONS
TERMINAL APRON EXPANSION
City of Pensacola Bid No. 26-031
PREPARED FOR:
APRIL 2026
ISSUED FOR BID

PAGE INTENTIONALLY BLANK

TERMINAL APRON EXPANSION
PENSACOLA INTERNATIONAL AIRPORT TABLE OF CONTENTS
TABLE OF CONTENTS
TITLE INDEX OF PAGES
Table of Contents .......................................................................................................................... TOC-1-2
Bid Information
Invitation to Bid .................................................................................................................................... INV-1
Instructions to Bidders........................................................................................................... ITB-1
Proposal Information
Proposal Form ......................................................................................................................................PF-1
Proposal Affidavit .................................................................................................................. PF-5
Proposal Bond ...................................................................................................................... PF-7
Surety's Bond Affidavit .......................................................................................................... PF-9
EEO Report Statement ....................................................................................................... PF-11
Certification of Nonsegregated Facilities ............................................................................. PF-13
Sworn Statement on Public Entity Crimes ........................................................................... PF-15
Non-Collusion Affidavit........................................................................................................ PF-19
Drug Free Workplace Certificate ......................................................................................... PF-21
List of Anticipated Subcontractors ...................................................................................... PF-23
Statement of Bidder's Qualifications.................................................................................... PF-25
Disadvantaged Business Enterprises (DBE) Plan .............................................................. DBE-1
DBE Subcontractor Solicitation .......................................................................................... DBE-3
DBE Intent to Perform as a Subcontractor ......................................................................... DBE-5
DBE Utilization ................................................................................................................... DBE-7
DBE Letter of Intent ........................................................................................................... DBE-9
DBE Exhibit A ................................................................................................................. DBE-11
Insurance Requirements for the Project ...............................................................................INS-1
Bid Schedule........................................................................................................................... BS-1
Contract Forms
Sample Agreement ............................................................................................................................. CF-1
Performance Bond ................................................................................................................ CF-7
Payment Bond ...................................................................................................................... CF-9
Notice of Award .................................................................................................................. CF-11
Notice to Proceed .............................................................................................................. CF-13
Final Release of Claims ..................................................................................................... CF-15
Federal Contract Provisions
Federal Contract Provisions ............................................................................................................ FCP-1
(Including Affirmative Action Requirement, Buy American Preference, Davis-Bacon
Requirements, etc.)
TOC-1

TERMINAL APRON EXPANSION
PENSACOLA INTERNATIONAL AIRPORT TABLE OF CONTENTS
FAA General Provisions
Section 10 - Definition of Terms ........................................................................................................ GP-1
Section 20 - Proposal Requirements and Conditions ........................................................... GP-7
Section 30 - Award and Execution of Contract ................................................................... GP-11
Section 40 - Scope of Work................................................................................................ GP-13
Section 50 - Control of Work .............................................................................................. GP-17
Section 60 - Control of Materials ........................................................................................ GP-25
Section 70 - Legal Relations and Responsibility to Public .................................................. GP-29
Section 80 - Execution and Progress ................................................................................ GP-37
Section 90 - Measurement and Payment ........................................................................... GP-45
Special Provisions
Section 10 - General Information ...................................................................................................... SP-1
Section 20 - Insurance Requirements ................................................................................... SP-5
Section 30 - Project Coordination ......................................................................................... SP-9
Section 40 - Project Meetings............................................................................................. SP-13
Section 50 - Submittal Requirements ................................................................................. SP-15
Section 60 - Project Closeout ............................................................................................. SP-21
Section 70 - Project Record Documents............................................................................. SP-25
Technical Specifications (See Volume II)
See Technical Specifications Table of Contents
Appendices (See Volume II)
A. Construction Safety and Phasing Plan (CSPP)
B. Geotechnical Report
C. Safety and Phasing Plan Checklist
D. Construction Project Daily Safety Inspection Checklist
TOC-2

BID INFORMATION
TERMINAL APRON EXPANSION INVITATION TO BID
PENSACOLA INTERNATIONAL AIRPORT
THE CITY OF PENSACOLA, FLORIDA
INVITATION TO BID
BID NO. 26-031
TERMINAL APRON EXPANSION
AT PENSACOLA INTERNATIONAL AIRPORT
A sealed, complete hardcopy bid with original (or electronic) signature, and one (1)
complete and identical electronic copy (PDF) on flash drive or CD will be received on
May 5, 2026, 2:30 P.M., Central time, at the following location.
City Hall (lobby)
222 West Main Street
Pensacola, Florida, 32502
Attention: Purchasing
The OUTER FACE of the sealed submittal package shall identify the respondent, the
bid title, and the bid number (whether hand-delivered, mailed, or via UPS/Fedex or
other courier service). Late submittals will not be accepted. Multiple submittals from the
same entity will not be accepted.
Alternatively, electronic responses may be submitted to Demandstar or Central Bidding.
Both sites require registration and varying fees for notifications and document downloads.
NOTE: If submitting an electronic response and a bid/proposal bond is required:
* An insurance company's executed bond may be included with the
electronic submittal.
OR
* A certified check/cashier's check must be delivered to the address above.
Those submittals received will be opened and publicly read the following business day
May 6, 2026, 10:00 A.M., local time) via Microsoft Teams at the following link*: Microsoft
Teams bid reading link.
A MANDATORY pre-bid meeting will be conducted on April 14,_2026, at 10:00 A.M.,
Central time, at the Pensacola International Airport Public Conference Room 224. The
conference is also available via Microsoft Teams at this link*. A site tour will follow.
Bidders shall submit a certified check, cashier's check, or insurance company's executed
bond, payable to the City of Pensacola in the amount of five percent (5%) of the base
bid for a period of sixty (60) days.
Any questions concerning the bid should be addressed and submitted in writing no later
than 10:00 A.M., Central time, April 24, 2026, to:
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BID INFORMATION
TERMINAL APRON EXPANSION INVITATION TO BID
PENSACOLA INTERNATIONAL AIRPORT
Dedria Lunderman, Purchasing Manager
City of Pensacola
222 W. Main Street
Pensacola, FL 32502
purchasing@cityofpensacola.com
Specifications will be posted to the City's website at www.cityofpensacola.com/bids.aspx.
Addenda will be posted to the City's website. Bidders are responsible for obtaining
addenda and are advised to check the website frequently. There is no cost to view or
download documents from the City website.
A bid tabulation or a Notice of Intent to Award will be posted to the City's website at
www.cityofpensacola.com/bids.aspx.
The City of Pensacola adheres to the Americans with Disabilities Act and will make
reasonable accommodations for access to City services, programs, and activities. Please
email ADACoordinator@cityofpensacola.com or call (850) 436-5600. Requests must be
made at least 48 hours in advance of the event in order to allow the City time to provide
the requested services.
The City of Pensacola reserves the right to accept or reject any or all bids, to award bids
on a split-order basis by item number when applicable, to waive any bid informalities and
to re-advertise for bids when deemed in the best interest of the City of Pensacola.
Attest: CITY OF PENSACOLA
Ericka L. Burnett D. C. Reeves
City Clerk Mayor
The City of Pensacola provides equal access in employment and public services.
*Participation in a Microsoft Teams meeting requires a microphone and
speakers; however, webcams are optional. Participants may join the meeting
either via a PC or Smartphone. Please be sure to check the system
requirements at the Microsoft Teams website before the meeting:
https://docs.microsoft.com/en-us/microsoftteams/hardware-requirements-for-
the-teams-app.
SECURITY NOTICE
Visitors to City Hall are required to stay in the lobby unless otherwise directed.
Late submittals will not be accepted.
INV-4

BID INFORMATION
TERMINAL APRON EXPANSION INVITATION TO BID
PENSACOLA INTERNATIONAL AIRPORT
GENERAL CONDITIONS
To ensure acceptance, all Bidders submitting bids to the City of Pensacola shall be
governed by the following conditions, attached specifications, and bid form(s) unless
otherwise specified. Bids not submitted on the bid form(s) provided shall be rejected, and
bids not complying with these conditions will be subject to rejection. Multiple submittals
from the same entity will not be accepted.
1. Approved Equivalents or Equals: Any manufacturer's names, trade names,
brand names, model numbers, etc. listed in the specifications are for information
only and not intended to limit competition. The Bidder may offer any brand for
which he is an authorized representative, which meets or exceeds the
specifications as written. If the bid is based on an "approved equivalent or equal"
item(s) or service(s), supportive information in the form of the manufacturer's
printed literature or brochures, sketches, diagrams, and/or complete specifications
must accompany the bid. The Bidder must explain in detail the reasons why the
proposed equivalent or equal will meet specifications and not be considered an
exception thereto. The City of Pensacola reserves the right to determine
acceptance of proposed equivalent or equal item(s) or service(s).
2. Award of Bids: Recommendations for award of bids are made to the Mayor or
City Council based on the lowest and best responsible Bidder meeting all
conditions and requirements of the specifications.
3. Bid Bond: The particular item(s) or service(s) outlined within the attached
specifications require(s) that a certified check, cashier's check, or insurance
company's executed bond made payable to the City of Pensacola must
accompany your proposal as indicated on the Invitation page. To ensure its
prompt return, please include the company's name and return address on the
face of your good faith check or draft. Checks or drafts accepted as good faith
deposits will be retained within the City's Finance Department until award and
execution of contract is complete, or until a purchase order is issued to the
successful proposer. Any proposer withdrawing his proposal after the proposal
opening forfeits the right of return of his good faith deposit.
4. Bid Withdrawal: No bid may be withdrawn after closing time for receipt of bids for
a period of one hundred twenty (120) days thereafter. The contract award shall be
legally binding at the time of award by Mayor or City Council.
5. Delivery: Bid quotations shall include all freight costs to Pensacola, Florida to a
point(s) specified herein or specified at the time the purchase order is placed. No
title to the item(s) or service(s) ordered nor any risk of loss shall be passed to the
City of Pensacola until after receipt of delivery has been acknowledged by an
authorized representative of the City of Pensacola.
6. Discounts: Terms offering a discount for prompt payment will be considered
in determining the low bid. The discount period shall begin whenever (1) the
conditions of the specifications have been fully met and the product or service
judged acceptable to the City of Pensacola or (2) a correct invoice and other
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BID INFORMATION
TERMINAL APRON EXPANSION INVITATION TO BID
PENSACOLA INTERNATIONAL AIRPORT
required documents have been received, whichever is later. Discounts offered for a
period of less than thirty (30) days will not be considered in determining low bid.
7. E-Verify System (Mandatory): In compliance with the provisions of F.S. 448.095,
the parties to this contract and any subcontractors engaged in the performance of
this contract hereby certify that they have registered with and shall use the E-Verify
system of the United States Department of Homeland Security to verify the work
authorization status of all newly hired employees, within the meaning of the statute.
8. Exceptions to Specifications: During the drafting of written specifications, a
sincere effort is made to describe products and services best suited to the needs of
the City; however, in order that consideration be given in evaluating bids, any
exceptions to or deviations from the specifications as written must be noted and
fully explained. The Mayor is the final authority in determining the acceptability of
any exceptions to specifications.
9. Governing Law: The laws of the State of Florida shall be the laws applied in the
resolution of any action, claim or other proceeding arising out of this contract.
10. Identical Tie Bids: In the event that two or more bids are identical in price,
preference shall be given to business with Drug-Free Work Place Programs. A
Drug-Free Work Place Certificate is enclosed.
11. Intent of Specifications: It is the intent of the specifications attached hereto to set
forth and describe a certain item(s) or service(s) to be purchased by the City of
Pensacola including all materials, equipment, machinery, tools, apparatus, and
means of transportation (including freight costs) necessary to provide the item(s) or
service(s).
12. Interpretations: All questions concerning the specifications or conditions shall be
directed in writing to the Purchasing Office at least ten (10) days prior to submittal
deadline, unless otherwise instructed on the Invitation to Bid Page. Inquiries must
reference the bid item(s) or service(s) and the date of the bid submittal deadline.
Interpretations will be made in the form of an addendum placed on the City's
website. The City shall not be responsible for any other explanation or
interpretation.
13. Legal Requirements: All applicable provisions of Federal, State, County, and
local laws including all ordinances, rules, and regulations shall govern the
development, submittal and evaluation of all bids received in response to these
specifications, and shall govern any and all claims between person(s) submitting a
bid response hereto and the City of Pensacola, by and through its officers,
employees and authorized representatives. A lack of knowledge by the Bidder
concerning any of the aforementioned shall not constitute a cognizable defense
against the legal effect thereof. The Bidder agrees that it will not discriminate
on the basis of race, creed, color, national origin, sex, age or disability.
14. Licensing Requirement: Each Bidder shall possess at the time of submitting its
bid all licenses, registration and certificates necessary to engage in the business
INV-6

BID INFORMATION
TERMINAL APRON EXPANSION INVITATION TO BID
PENSACOLA INTERNATIONAL AIRPORT
of contracting (or special contracting if the work to be performed necessitates a
particular type of specialty contractor) in the City of Pensacola. Bidder must also
possess all licenses, registrations and certificates necessary to comply with
federal, state and local laws and regulations. The awarded Bidder shall be
registered at the time of contract execution as an active vendor with the Florida
Department of State, Division of Corporations (www.sunbiz.org).
15. Mistakes: Bidders are expected to examine the conditions, scope of work,
proposal prices, extensions, and all instructions pertaining to the item(s) or
service(s) involved. Failure to do so will be at the Bidder's risk. Unit prices bid will
govern in award.
16. Payment of Invoices: The City of Pensacola issues checks for payment of
invoices on the 10th of each month. The signed receiving copy of the purchase
order and a correct invoice must have been received by Accounts Payable Activity
prior to the 4th of the month. Item(s) or service(s)s received on or after the 4th will
be processed in the following month. All invoices are payable by the City under the
terms of Florida Prompt Payment Act, Florida Statute 218.70. All purchases are
subject to availability of funds in the City's budget.
17. Permits and Taxes: The Bidder shall procure all permits, pay all charges, fees,
and taxes, and give all notices necessary and incidental to the due and lawful
prosecution of the work. Bidders who use public roads of the City of Pensacola,
Florida for transport of goods of any kind which said goods were transported from a
point without the City of Pensacola, Florida to a point within the City of Pensacola
shall obtain a "Use of Streets" permit for a fee not in excess of the license paid for
by local licensees engaged in the same business.
18. Pre-Bid Meetings: If a bid requires a mandatory pre-bid meeting, any
representative of a firm wishing to submit a bid must sign in with the name of the
bidding firm.
19. Prohibited Conduct by Bidders: Upon the publication of any solicitation for
sealed bids, requests for proposals, requests for qualifications, or other solicitation
of interest or invitation to negotiate by any authorized representative of the City of
Pensacola, any party interested in submitting a bid, proposal, or other response
reflecting an interest in participating in the purchasing or contracting process shall
be prohibited from engaging in any communication pertaining to formal
solicitations with the Mayor, any member of Pensacola City Council or any
member of a selection/evaluation committee for RFPs/RFQs, whether directly or
indirectly or through any representative or agent, whether in person, by mail, by
facsimile, by telephone, by electronic communications device, or by any other
means of communication, until such time as the City has completed all action with
respect to the solicitation.
20. Protests: Protests of the plans, specifications, and other requirements of bids and
requests for proposals must be received in writing by the Purchasing Office at
least ten (10) business days prior to the scheduled bid submittal deadline. A
detailed explanation of the reason for the protest must be included. Protests of the
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BID INFORMATION
TERMINAL APRON EXPANSION INVITATION TO BID
PENSACOLA INTERNATIONAL AIRPORT
intended award of bid or contract must be in writing and received in the Purchasing
Office within five (5) business days of the notice of intent to award. A detailed
explanation of the protest must be included.
21. Public Entity Crimes: By submitting a proposal each proposer is confirming that
the company has not been placed on the convicted vendors list as described in Florida
Statute 287.133 (2) (a).
22. Public Records: Any material submitted in response to this Invitation to Bid will
become a public document pursuant to Florida Statute 119.07. This includes material
which the responding Bidder might consider to be confidential or a trade secret.
Any claim of confidentiality is waived upon submission, effective after opening the
bid pursuant to Florida Statute 119.07.
23. Public Records Law: The Parties shall each comply with Florida Public Records
laws. The Parties hereby contractually agree that each Party shall allow public
access to all documents, papers, letters, or other public records as defined in
Chapter 119, Florida Statutes, made or received by either Party in conjunction with
this agreement, or related thereto, unless a statutory exemption from disclosure
exists. Notwithstanding any provision to the contrary, it is expressly agreed that
Contractor's failure to comply with this provision, within seven (7) days of notice
from the City, shall constitute an immediate and material breach of contract for
which the City may, in the City's sole discretion, unilaterally terminate this
agreement without prejudice to any right or remedy.
24. Rejection of Bids: The City of Pensacola reserves the right to accept or reject any
or all bids, to award bids on a split-order basis by item or service number, to waive
any minor bid irregularities, technicalities, or informalities, and to re-advertise for
bids when deemed in the best interest of the City of Pensacola.
25. Sealed Response: All executed City forms must be submitted. All responses must
be signed by an authorized representative of the proposer.
A. Hardcopy response: In the event more than one submittal deadline is
scheduled for the same date and time, do not include responses concerning
different sets of specifications within the same envelope. The face of the sealed
envelope shall be plainly marked identifying the responder, the bid/RFP/RFQ
title and number. It shall be the sole responsibility of the respondent to assure
receipt of the submittal at the Purchasing Office prior to the published time for
the submittal deadline.
B. Electronic response: Respondent may submit an electronic submittal to the
sites mentioned on page 1. Offers by telephone, fax, or email will NOT BE
ACCEPTED.
26. Tax: The City of Pensacola is exempt from all State and local sales tax.
27. Termination for Convenience: A contract may be terminated in whole or in part
by the City at any time and for any reason in accordance with this clause
whenever the City shall determine that such termination is in the best interest of
the City. Any such termination shall be effected by the delivery to the contractor at
INV-8