Department of Management Services
Purchasing Division
241 West South Street
Kalamazoo, MI 49007-4796
Phone: 269.337.8020
Fax: 269.337.8500
www.kalamazoocity.org
REQUEST FOR QUOTE
THIS IS NOT AN ORDER
PROJECT: Term Contract for Walk on Mats
QUOTE REFERENCE NO: 36027-002.0
DEPARTMENT CONTACT: Quentin Pike, Citywide Facilities Manager- Public Works at 269-716-3796
or pikeq@kalamazoocity.org
DEPT: Various Departments
ISSUE DATE: February 1, 2024
QUOTE RETURN DATE: February 15, 2024 @ 4:30 p.m. (End of business day)
SUBMITTAL INSTRUCTIONS: Return on or before date above. Mark envelope – Quotation – Term
Contract for Walk on Mats and due date. This quote may also be faxed to (269) 337-8500 or emailed to
cokpurchasing@kalamazoocity.org.
STATEMENT OF NO QUOTE
If you do not respond to this inquiry within the time set for the quote due date and time noted, it will be
assumed that you can no longer supply this commodity/service, and your name will be removed from
this bid list.
_____
Specifications are unclear (explain below).
_____
We are unable to meet specifications.
_____
Our schedule would not permit us to perform.
_____
We do not offer this product or service.
_____
Remove us from your bidders list for this commodity or service.
REMARKS: ___________________________________________________________________________
SIGNED: _________________________________ NAME: ___________________________________
(Type or Print)
TITLE: __________________________________ DATE: ___________________________________
FIRM NAME: _________________________________________________________________________
(if any)
ADDRESS: _____________________________________________________________________________
(Street address)
(City)
(State)
(Zip)
PHONE: _________________________________ FAX: _____________________________________
EMAIL: ______________________________________________________________________________
CITY OF KALAMAZOO REQUEST FOR QUOTATIONS Page 2
Term Contract for Walk-On Mats
Bid Reference No: 36027-002.0
SUBMITTAL INSTRUCTIONS FOR QUOTES
1. EXAMINATION OF QUOTE DOCUMENT-Before submitting a quote, bidders shall carefully
examine the specifications and shall fully inform themselves as to all existing conditions and
limitations. The bidder shall indicate in the quote the sum to cover the cost of all items included on
the quote form.
2. PREPARATION OF QUOTE-The quote shall be legibly prepared in ink or typed. If a unit price or
extension already entered by the bidder on the Request for Quote form is to be altered, it shall be
crossed out and the new unit price or extension entered above or below and initialed by the bidder
with ink. The quote shall be legally signed and the complete address of the bidder given thereon.
3. EXPLANATION TO BIDDERS-Any binding explanation desired by a bidder regarding the
meaning or interpretation of the Quote and attachments must be requested in writing, and with
sufficient time allowed for a reply to reach all prospective bidders before the submission of their
quote. Any information given to prospective bidders concerning the quote will be furnished to all
prospective bidders as an amendment or addendum. Receipt of amendments or addenda by a bidder
must be acknowledged in the quote by attachment, or by letter or fax received on or before the due
date.
4. CASH DISCOUNTS-Discount offered for payment of less than thirty (30) days will not be
considered in evaluating quotes for award. Offered discounts of less than thirty (30) days will be
taken if payment is made within the discount period, even though not considered in evaluation of the
quote.
5. WITHDRAWAL OF QUOTES-Quotes may be withdrawn by a bidder or authorized representative
by written request, but only if the withdrawal is made prior to the close of the business day set for
receipt of quotes. Quotes may not be withdrawn for at least ninety (90) days after due date.
6. UNIT PRICES-If there is a discrepancy between unit prices and their extension, unit prices shall
prevail.
7. INFORMAL COMPETITION-The City reserves the right to accept or reject any or all quotes and
waive informalities and minor irregularities in the quotes received. The City will consider all quotes
and make the purchasing decision most advantageous to the City and its interests.
CITY OF KALAMAZOO REQUEST FOR QUOTATIONS Page 3
Term Contract for Walk-On Mats
Bid Reference No: 36027-002.0
QUOTE FORM
The undersigned having become familiar with and understanding the contract requirements incorporated
herein, agrees to provide the services or materials specified meeting or exceeding the specifications and
requirements provided. The Contractor hereby agrees to provide walk-on mat services as specified herein:
6.1 Public Services
MAT SIZE EST QTY
AMOUNT WEEKLY / BI-WEEKLY TOTAL
415 Stockbridge Avenue, Kalamazoo, MI
3x4
3
$
Weekly x 52 Changes
$
4x6
3
$
Weekly x 52 Changes
$
3 x 10
18
$
Weekly x 52 Changes
$
3x4
1415 North Harrison Street, Kalamazoo, MI
18
$
Weekly x 52 Changes
$
4x6
5
$
Weekly x 52 Changes
$
3 x 10
20
$
Weekly x 52 Changes
$
4x6
City Hall – 241 W South Street, Kalamazoo, MI
5
$
Weekly x 52 Changes
$
3 x 10
6
$
Weekly x 52 Changes
$
Switch Station – 248 N Kalamazoo Mall, Kalamazoo, MI
3x4
2
$
Bi-Weekly x 26 Changes
$
3 X 10
2
$
Bi-Weekly x 26 Changes
$
PUBLIC SERVICES Yearly GRAND TOTAL $
6.2 -Parks & Recreation – 251 W. Mills Street – Front Office, Team Facility and Maintenance Building
MAT SIZE EST QTY
AMOUNT WEEKLY / BI-WEEKLY TOTAL
3x4
1
$
Front Office
Bi-Weekly x 26 Changes $
4x6
1
$
Bi -Weekly x 26 Changes $
4x6
Team Facility
1
$
Bi-Weekly x 26 Changes $
Parks Maintenance Building
3x4
1
$
Weekly x 52 Changes
$
4x6
1
$
Weekly x 52 Changes
$
3 x 10
3
$
Weekly x 52 Changes
$
PARKS & REC Yearly GRAND TOTAL $
CITY OF KALAMAZOO REQUEST FOR QUOTATIONS Page 4
Term Contract for Walk-On Mats
Bid Reference No: 36027-002.0
QUOTE FORM
(CONT)
6.3 Public Safety
MAT SIZE EST QTY
AMOUNT WEEKLY / BI-WEEKLY TOTAL
3x4
3 x 10
4x6
3 x 10
3x4
4x6
3 x 10
3x4
3 x 10
Station 45, 601 North Park Street, Kalamazoo, MI 49007
1
$
Weekly x 52 Changes
$
3
$
Weekly x 52 Changes
$
Station 2, 1007 e Alcott Street, Kalamazoo, MI, 49001
1
$
Weekly x 52 Changes
$
6
$
Weekly x 52 Changes
$
Station 6, 1414 Howard Street, Kalamazoo, MI, 49008
5
$
Weekly x 52 Changes
$
3
$
Weekly x 52 Changes
$
3
$
Weekly x 52 Changes
$
Station 7, 2331 Parkview, Kalamazoo, MI, 49008
4
$
Weekly x 52 Changes
$
5
$
Weekly x 52 Changes
$
PUBLIC SAFETY Yearly GRAND TOTAL $
GRAND TOTAL FOR 3 YEAR CONTRACT $____________________________________________
Service contact person: _____________________________ Phone #: ________________________
Bidder/Contractor has examined and carefully studied the bidding documents and attachments, and
acknowledges receipt of the following addenda:
Addendum No:
_________ __________ __________ __________ __________
Dated:
_________ __________ __________ __________ __________
Bidder shall provide all of the information as requested herein with their bid. Failure to do so and/or
failure to provide post-bid requested information may be cause for rejecting the bid as non-responsive.
This contract shall be governed by the laws of the State of Michigan.
By my signature below, I certify that the firm bidding on this contract, when making hiring decisions, does
not use a past criminal conviction as a bar to or preclude a person with a criminal conviction from being
considered for employment with the bidding firm unless otherwise precluded by federal or state law. I further
certify that I have read and agree to be bound by the provisions of the City’s Non-Discrimination Clause
found in Appendix A and as updated by City Ordinance 1856.
Signed: ________________________________________ Name: _______________________________
Title: _________________________________________
CITY OF KALAMAZOO REQUEST FOR QUOTATIONS Page 5
Term Contract for Walk-On Mats
Bid Reference No: 36027-002.0
REFERENCE QUESTIONNAIRE
Please answer the following questions completely.
1. Firm name: ___________________________________________________________________
2. Established: Year ________ Number of Employees: _________
3. Type of organization:
a. Individual: __________
c. Corporation: __________
b. Partnership: __________
d. Other:
__________
4. Former firm name(s) if any, and year(s) in business:
_______________________________________________________________________________
_______________________________________________________________________________
5. Include at least 3 references of contracts for similar work performed over the last five (5) years.
Include: owner, contact person and phone number and description of work performed.
5.1 Company Name: ___________________________________________________________
Address: _________________________________________________________________
Phone: ___________________________________________________________________
Contact: __________________________________________________________________
Type of work or contract: ____________________________________________________
5.2 Company Name: ___________________________________________________________
Address: _________________________________________________________________
Phone: ___________________________________________________________________
Contact: __________________________________________________________________
Type of work or contract: ____________________________________________________
5.3 Company Name: ___________________________________________________________
Address: _________________________________________________________________
Phone: ___________________________________________________________________
Contact: __________________________________________________________________
Type of work or contract: ____________________________________________________
I hereby certify that all of the information provided is true and answered to the best of my ability.
Signed: ___________________________________ Name: _______________________________
(type or print)
Title: _____________________________________ Date: ______________________________
