Tent RFQ 10 yrs small purchase

Agency:	State Government of Illinois
State:	Illinois
Type of Government:	State & Local
Posted Date:	Jun 6, 2025
Due Date:	Jun 12, 2025
Solicitation No:	25-482DPH-FINAN-B-48162
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Bid Solicitation: 25-482DPH-FINAN-B-48162

Responses Due in 5 Days, 13 Hours, 51 Minutes

Header Information

Bid Number:

25-482DPH-FINAN-B-48162

Description:

Tent RFQ 10 yrs small purchase

Bid Opening Date:

06/12/2025 08:00:00 AM

Purchaser:

Michael Kalaskie

Organization:

DPH - Public Health

Department:

FINANCADMIN482 - Finance and Administration

Location:

AB001 - Finance and Administration

Fiscal Year:

Type Code:

95 - Small Purchase

Allow Electronic Quote:

Yes

Alternate Id:

Required Date:

06/20/2025

Available Date
:

06/06/2025 08:00:00 AM

Info Contact:

Contact Michael.L.Kalaskie@illinois.gov at (217) 557-5406

Bid Type:

OPEN

Informal Bid Flag:

Purchase Method:

Open Market

Pre Bid Conference:
Bulletin Desc:	THIS IS A 10-YEAR CONTRACT IDPH requests the purchase of a 20 foot x 20 foot white event tent for use at multiple sites. See RFQ for further details.

Ship-to Address:

Fiscal Office
Bill Smith
535 West Jefferson
4th Floor
Springfield, IL 62761
US
Email: William.Smith@illinois.gov
Phone: (217) 524-1105

Bill-to Address:

Fiscal Office
Bill Smith
535 West Jefferson
4th Floor
Springfield, IL 62761
US
Email: William.Smith@illinois.gov
Phone: (217) 524-1105

Print Format:

File Attachments:

standard-terms-and-conditions v.23.2~6.pdf
standard-illinois-certifications-v.23.1~58.docx
FAQ Document - Tent RFQ 03.31.25.pdf
TENT RFQ updated 06.04.25 IDPH.pdf
IDPH_Logo2014_Slogan_reversed~6.png
IDPH_Logo2014_Slogan_301C~4.png

Form Attachments:

Required Quote Attachments

SPO Name:

Rebecca Gossett

Is this a Small Business Set Aside Procurement?:

Is there a BEP/VBP Participation Goal? :

Link to Original Contract :

Item Information

Item # 1:

(

981

-
72

)

Tent, supplies and service. 981.72 and 936.78

The Illinois Department of Public Health requires a 20-foot x 20-foot custom-made event post frame Tent, white in color, imprinted with an approved 'blue' IDPH logo on the canopy as further defined in the RFQ. The Vendor must provide in this cost, all labor, materials, supplies, equipment, transportation, commercial liability insurance, auto insurance, worker's compensation insurance, permits, and fees and must provide all other services, materials, and items necessary to deliver, install, set up, maintain, operate, teardown and store said Tent for TEN (10) years.

This will be required for two events annually at The Illinois State Fair in Springfield, IL., and Du Quoin State Fair in Du Quoin, IL.

The Vendor would also be responsible for storing, maintaining, and cleaning the Tent between events, including mending any tears or any damage caused while in use. The Vendor shall provide maintenance for the duration of all events with the following minimum requirements:
1. The vendor shall be on an on-call basis when not physically present, and
2. The Vendor must be available on a twenty-four-hour basis for emergency duty.

The Tent must have 7-foot-tall sidewall poles made of 2 inch diameter, anodized aluminum and 16-oz PVC Vinyl, 580 grams, canopy and sidewalls.

The Tent must have removable side walls, with one entrance on the front wall and two windows each on the left side and right sidewalls equally distributed along the side-wall. The removable sidewall must be able to roll up with the capability to be held up in place or slide out of the way, allowing one or more sides to open and quickly close for inclement weather.
See the Request For Quote (RFQ) for additional details and specifications for the tent.

NIGP Code:

981-72
Tents, Tarpaulins and Supplies Rental or Lease

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

1.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code

:

936.78

ILLINOIS_ILL_AWS_PROD_BUYSPEED_2_bso

Tent RFQ 10 yrs small purchase

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