Tennessee Residence Update Amendment 1

REQUEST FOR PROPOSALS
Construction Manager / General Contractor
For the Project Titled:
The Tennessee Residence
Tennessee Residence Update
Nashville, Davidson County, Tennessee
SBC Project No. 529/028-01-2026
Release Date: May 8, 2026

REQUEST FOR PROPOSALS
Construction Manager / General Contractor
For the Project Titled:
The Tennessee Residence
Tennessee Residence Update
Nashville, Davidson County, Tennessee
SBC Project No. 529/028-01-2026
RFP Contents
Sections:
1. Introduction
2. RFP Schedule of Events
3. Response Requirements
4. General Contracting Information & Requirements
5. Evaluation & Contract Award
Attachments:
6.1 Statement of Certifications & Assurances
6.2 Technical Response & Evaluation Guide
Section A - Mandatory Requirements
Section B - General Qualifications & Experience
Section C - Technical Qualifications & Approach
6.3 Cost Proposal & Scoring Guide
Section A - Pre-Construction Phase Services Fee Guide
Section B - CM/GC Construction Services Percent Fee
Section C - CM/GC Construction Services General Conditions Monthly Rate
Section D - CM/GC Construction Services General Conditions Lump Sum Costs
Section E - Cost Proposal Summary & Scoring
6.4 Response Package Documents
a. Response Package Cover Sheet
b. Project Reference Form
c. Preconstruction Contract Information Sheet
6.5 Score Summary Matrix
6.6 Pro Forma Master Contract and Contract Attachments
Attachment A - Attestation re Personnel Used in Contract Performance
Attachment B - Pre-Construction Services Payment Schedule
Attachment C - STREAM CM/GC Preconstruction Scope of Services
Attachment D - Direct Personnel Expense Calculation Worksheet
Attachment E - Task Order for Additional Related Services
Exhibit A - Construction Services Agreement
SBC Project No.: 529/028-01-2026
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1. INTRODUCTION
1.1. Statement of Procurement Purpose
The State of Tennessee, Department of General Services, State of Tennessee Real Estate Asset
Management ("STREAM"), hereinafter referred to as the "State," has issued this Request for
Proposals ("RFP"), to define minimum contract requirements; solicit responses; detail response
requirements; and, outline the State's process for evaluating responses and selecting a Construction
Manager/General Contractor ("CM/GC"), to provide the needed services.
1.2. Project Description
The Tennessee Residence is the personal residence for the Governor as well as a historic home and
event venue that typically hosts over 100 events each year. The home will be occupied during
construction, so care must be taken to minimize any disruption to the daily operations of the
residence. All workers entering the site will be required to submit documentation to the Tennessee
Highway Patrol.
This Project will include, but not be limited to, updates to the main residence house, pool house,
conservation hall, carriage house, maintenance garage, and campus grounds. The main residence
work will include heating, ventilation, and air conditioning (HVAC) replacement, primary
bathroom/closet remodel, master bedroom/bathroom remodel, improving the kitchen hood
exhaust, interior/exterior painting, basement restroom ventilation, elevator modernization, code
compliance adherence for two elevators, and replacement of deteriorated exterior wood trim.
The conservation hall work is to include replacement of the existing audio/ visual equipment,
improving the kitchen hood exhaust, and the elevator scope of work as noted in the main residence
scope. Wood deck and trim repair/replacement, soffit repair, HVAC upgrades, and Interior/exterior
painting is also needed within the carriage house. Foundation/slab on grade/masonry wall structural
remediation, and exterior painting is needed on the maintenance shop. HVAC/plumbing and
electrical updates in the pool house. Lastly, the existing irrigation system will need new heads,
controls, and expansion as well as the campus fire alarm replacement due to existing system no
longer being supported.
Additional information can be found in the Project Program, and the Program Verification
documents (refer to RFP Section 1.3. for instructions on how to request documents).
The State intends to secure a contract for CM/GC services. The CM/GC shall provide consulting,
scheduling, and estimating/cost control services during the design phase of the Project, and shall be
the general contractor during construction, holding the trade contracts and providing the
management and construction services during the construction phase. The CM/GC shall
competitively procure and contract with the trade contractors and assume the responsibility and the
risk of construction delivery within the specified cost and schedule terms, after providing a
Guaranteed Maximum Price (GMP) for the scope(s) of work for the project identified on the RFP
cover page of the Project Specific Documents.
1.3. Current Project Status
The project has completed the Program Verification Phase, and will advance to the Schematic Design
Phase, upon contract as a result of this procurement.
The Designer for this project is:
SBC Project No.: 529/028-01-2026
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Firm: Wold Architects and Engineers
Contact: Jared Brown
Phone: 601-832-2296
E-Mail: jbrown@woldae.com
The following documents have been provided by the Designer, are considered attachments to this
RFP, and will be made available to all submitting an email request to the Procurement Officer (refer
to RFP Section 1.9.2.1. for email information):
* Project Program
* Designer Program Narrative
The Respondent must have a working understanding of all applicable codes required by the State of
Tennessee as listed in the Owner's Designers' Manual (The Designers' Manual is accessible online,
located at Designers' Manual 2020
1.4. Project Location
The Project will be located in Nashville, Davidson County, Tennessee
1.5. Additional Project Related Considerations
All Respondents should be able to demonstrate in their response to this RFP their experience or
knowledge of the following:
It is anticipated that the work will be scheduled over multiple opportunities of time in order to perform
the scope included in the project description.
The State will be looking for the Respondent to demonstrate:
1) A proven track record of providing successful pre-construction services such as
constructability, cost, and scheduling support for multi-phased renovations;
2) Navigating extensive phasing and site logistics to accommodate active operations;
3) Managing tight schedules to arrive at on-time completions at critical and time sensitive
milestones; and
4) Experience working at a Historic property.
1.6. Project Construction Budget
Below is the estimated Guaranteed Maximum Price ("GMP" Target), for all work associated with the
Scope of Services (attached as RFP Attachment 6.6., Pro Forma Contract, Attachment C, CM/GC Scope
of Services and Deliverables):
GMP Target - $3,385,000.00
It is imperative to the State that the cost of construction for the Project does not exceed the GMP
Target.
SBC Project No.: 529/028-01-2026
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The CM/GC services for the Project will be procured based on the CM/GC providing a Contract
Controlled Insurance Program (CCIP) program and Subcontractor Default Insurance (SDI). The
CM/GC is to include in RFP Attachment 6.3, Section E, a rate for a CCIP, in the amounts of insurance
coverage required by the Pro Forma General Conditions. The CM/GC shall also include in RFP
Attachment 6.3, Section E, a rate for SDI in addition to the rate for a Performance and Materials
Payment Bond, as required by the Pro Forma General Conditions. If a potential CM/GC Respondent is
unable to provide one, or both of these programs, they shall notify the State during the Questions &
Comments period noted in RFP Section 2.1. Failure to provide rates for these programs may result in
disqualification of the response.
1.7. Scope of Service, Contract Period, & Required Terms and Conditions
Pro Forma Contract (attached as RFP Attachment 6.6.), details the State's requirements and the
scope of services and deliverables to be provided by the CM/GC.
The Pro Forma Contract substantially represents the contract document that the successful
Respondent will be required to sign.
It is anticipated that the date for the start of construction will be February 1, 2027. All costs given in
response to this RFP must be provided in reference to this date.
GMP CONSTRUCTION DURATION (MONTHS) - 23
If the Project is not substantially complete within the time period set forth in the construction contract,
the liquidated damage amount will be $1,000 per day, until final substantial completion is achieved.
1.8. Nondiscrimination
No person shall be excluded from participation in, be denied benefits of, or be otherwise subjected
to discrimination in the performance of a contract pursuant to this solicitation or in the employment
practices of the Contractor on the grounds of handicap or disability, age, race, creed, color, religion,
(subject to Tennessee Code Annotated, Sections 4-21-401 and 405), sex, national origin, or any other
classification protected by federal, Tennessee state constitutional, or statutory law. The Respondent
pursuant to this solicitation must, upon request, show proof of such nondiscrimination and must
post in conspicuous places, available to all employees and applicants, notices of nondiscrimination.
1.9. RFP Communications
1.9.1. The State has assigned the following RFP identification number that shall be referenced in all
communications regarding this RFP:
SBC Project No. 529/028-01-2026
1.9.2. Unauthorized contact about this RFP with employees or officials of the State of
Tennessee except as detailed below may result in disqualification from consideration
under this procurement process.
SBC Project No.: 529/028-01-2026
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1.9.2.1. Any entity or individual responding or intending to respond to this RFP
("Respondent") must direct communications concerning this RFP to the following
person designated as the Procurement Officer:
Tammy Robbins, Procurement Officer
Department of General Services
Phone: (615) 924-7028
Email: Tammy.Robbins@tn.gov
And hard copy communication of the above must be directed to:
Tammy Robbins, Procurement Officer
William R. Snodgrass Tennessee Tower 22nd Floor
312 Rosa L. Parks Avenue
Nashville, TN 37243
1.9.2.2. Notwithstanding the foregoing, Prospective Respondents may alternatively contact:
a. Staff of the Governor's Office of Diversity Business Enterprise for assistance
available to minority-owned, woman-owned, Tennessee service-disabled
veteran owned, and small businesses as well as general, public information
relating to this RFP (visit www.tn.gov/businessopp/ for contact information);
and
b. Terri.L.Breece@tn.gov is the individual designated by the State to coordinate
compliance with the nondiscrimination requirements of the State of
Tennessee, Title VI of the Civil Rights Act of 1964, the Americans with
Disabilities Act of 1990, and associated federal regulations.
1.9.3. Only the State's official, written responses and communications with Respondents are
binding with regard to this RFP. Oral communications between a State official and one or
more Respondents are unofficial and non-binding.
1.9.4. Potential Respondents shall ensure that the State receives all written questions and
comments, including questions and requests for clarification, no later than the Written
Questions & Comments Deadline detailed in the RFP Section 2, Schedule of Events. If written
questions and comments are not received by the deadline, the State is not obligated to
respond.
1.9.5. Respondents assume the risk of the method of dispatching any communication or response
to the State. The State assumes no responsibility for delays or delivery failures resulting
from the Respondent's method of dispatch. Actual or digital "postmarking" of a
communication or response to the State by a specified deadline is not a substitute for the
State's actual receipt of a communication or response.
1.9.6. The State will convey all official responses and communications related to this RFP to the
prospective Respondents from whom the State has received a Notice of Intent to Respond
(refer to RFP Section 1.13.).
SBC Project No.: 529/028-01-2026
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1.9.7. The State reserves the right to determine, at its sole discretion, the method of conveying
official, written responses and communications related to this RFP. Such written
communications may be transmitted by mail, hand-delivery, facsimile, electronic mail,
Internet posting, or any other means deemed reasonable by the State. For internet posting,
please refer to the following website:
https://www.tn.gov/generalservices/stream/stream/contractors/requests-for-proposal-
-rfps-.html
1.9.8. The State reserves the right to determine, at its sole discretion, the appropriateness and
adequacy of responses to written comments, questions, and requests related to this RFP.
The State's official written responses will constitute an amendment of this RFP.
1.9.9. Any data or factual information provided by the State (in this RFP, an RFP amendment or any
other communication relating to this RFP) is for informational purposes only. The State will
make reasonable efforts to ensure the accuracy of such data or information; however, it is
the Respondent's obligation to independently verify any data or information provided by the
State. The State expressly disclaims the accuracy or adequacy of any information or data
that it provides to prospective Respondents.
1.10. Assistance to Respondents with a Handicap or Disability
Prospective Respondents with a handicap or disability may receive accommodation relating to the
communication of this RFP and participation in the RFP process. Prospective Respondents may
contact the Procurement Officer to request such reasonable accommodation no later than the
Disability Accommodation Request Deadline detailed in the RFP Section 2, Schedule of Events.
1.11. Respondent Required Review & Waiver of Objections
1.11.1. Each prospective Respondent shall carefully review this RFP, including but not limited to,
attachments, the Pro Forma Contract (attached as RFP Attachment 6.6.), and any
amendments, for questions, comments, defects, objections, or any other matter requiring
clarification or correction (collectively called "questions and comments").
1.11.2. Any prospective Respondent having questions and comments concerning this RFP must
provide them in writing to the State no later than the Written Questions & Comments
Deadline detailed in the RFP Section 2, Schedule of Events.
1.11.3. Protests based on any objection to the RFP will be considered waived and invalid if the
objection has not been brought to the attention of the State, in writing, by the Written
Questions & Comments Deadline.
1.12. Pre-Response Conference
A Pre-Response Conference will be held at the time and date detailed in the RFP Section 2, Schedule
of Events. Pre-Response Conference attendance is not mandatory. The Pre-Response Conference
will take place via WebEx (see details below):
Join from the meeting link
https://tn.webex.com/tn/j.php?MTID=m12e59a6e182ee48619200abc7c0bdd92
SBC Project No.: 529/028-01-2026
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Join by meeting number
Meeting number (access code): 2306 110 8072
Meeting password: 529-028-01-2026
Join from a mobile device (attendees only)
+1615-747-4911,,23061108072## Webex Call-In
+1-415-655-0001,,23061108072## US Toll
The purpose of the conference is to discuss the RFP Scope of Services. The State will entertain
questions, however, prospective Respondents understand that the State's oral response to any
question at the Pre-Response Conference are unofficial and non-binding. Prospective Respondents
must submit all questions, comments, or other concerns regarding the RFP in writing prior to the
Written Questions & Comments Deadline date detailed in the RFP Section 2, Schedule of Events. The
State will send the official response to these questions and comments to prospective Respondents
from whom the State has received a Notice of Intent to respond as indicated in RFP Section 1.13.,
and on the date detailed in the RFP Section 2, Schedule of Events.
1.13. Notice of Intent to Respond
Before the Notice of Intent to Respond Deadline detailed in the RFP Section 2, Schedule of Events,
prospective Respondents should submit to the Procurement Officer a Notice of Intent to Respond
(in the form of a simple e-mail or other written communication). Such notice should include the
following information:
the business or individual's name (as appropriate);
a contact person's name and title; and
the contact person's mailing address, telephone number, facsimile number, and e-mail
address.
A Notice of Intent to Respond creates no obligation and is not a prerequisite for submitting a
response, however, it is necessary to ensure receipt of any RFP amendments or other notices
and communications relating to this RFP.
1.14. Response Deadline
A Respondent must ensure that the State receives a response no later than the Response Deadline
time and date detailed in the RFP Section 2, Schedule of Events. A Respondent must respond to this
RFP (including its attachments), as may be amended, as required. The State will not accept late
responses, and a Respondent's failure to submit a response before the Response Deadline will
result in disqualification of the response. It is the responsibility of the Respondent to ascertain any
additional security requirements with respect to packaging and delivery to the State of Tennessee.
Respondents should be mindful of any potential delays due to security screening procedures,
weather, or other filing delays whether foreseeable or unforeseeable.
SBC Project No.: 529/028-01-2026
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2. RFP SCHEDULE OF EVENTS
2.1. The following RFP Schedule of Events represents the State's best estimate for this RFP.
TIME DATE
EVENT
(central time) (all dates are state business days)
RFP Issued May 8, 2026
May 12, 2026
Disability Accommodation Request Deadline
May 19, 2026
Pre-response Conference 10:00 am
May 20, 2026
Notice of Intent to Respond Deadline
May 27, 2026
Written "Questions & Comments" Deadline 2:00 pm
June 3, 2026
State Response to Written "Questions &
Comments"
June 9, 2026
Response Deadline 2:00 pm
June 15, 2026
State Completion of Technical Response
Evaluations
June 16, 2026
Notification of Respondents Invited to Interview
June 29 - July 1, 2026
Interviews
IMMEDIATELY FOLLOWING LAST
State Completion of Technical Response
INTERVIEW
Evaluations and Final Technical Score
IMMEDIATELY FOLLOWING THE
State Opening & Scoring of Cost Proposals FINAL TECHNCAL SCORE
MEETING ABOVE
July 2, 2026
State Notice of Intent to Award Released and
RFP Files Opened for Public Inspection
July 9, 2026
Protest Period Ends
July 13, 2026
State Building Commission (SBC) or State Architect
Approval Sought
July 13, 2026
State sends contract to Contractor for signature
July 20, 2026
Anticipated Contractor Signature Deadline
2.2. The State reserves the right, at its sole discretion, to adjust the RFP Schedule of Events as it
deems necessary.
SBC Project No.: 529/028-01-2026
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Any adjustment of the Schedule of Events before the Notice of Intent to award is released will
constitute an RFP amendment, and the State will communicate such to prospective Respondents
from whom the State has received a Notice of Intent to Respond (refer to RFP section 1.13.).
SBC Project No.: 529/028-01-2026
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