Temporary Personnel Services for Golf Course
| Agency: | City of Allen |
|---|---|
| State: | Texas |
| Type of Government: | State & Local |
| NAICS Category: |
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| Posted Date: | Mar 20, 2023 |
| Due Date: | Apr 13, 2023 |
| Solicitation No: | 2023-2-39 |
| Bid Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
Bid Information
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2023-2-39
Temporary Personnel Services for Golf Course
Issue Date: 3/19/2023
Questions Deadline: 3/31/2023 02:00 PM (CT)
Response Deadline: 4/13/2023 02:00 PM (CT)
Page 1 of 7 pages
Deadline: 4/13/2023 02:00 PM (CT)
2023-2-39
Event Information
Number:
2023-2-39
Title:
Temporary Personnel Services for Golf Course
Type:
Request for Proposal
Issue Date:
3/19/2023
Question Deadline: 3/31/2023 02:00 PM (CT)
Response Deadline: 4/13/2023 02:00 PM (CT)
Notes:
It is the intention of the City of Allen to enter into a one-year contract for Temporary
Personnel Services as needed by the Courses at Watters Creek. The city estimates
a total of 10,400 hours for the Golf and Maintenance positions. This estimate may
fluctuate up and/or down due to inclement weather, holidays, special events or
seasonality. The City of Allen may not reach that total, or we may exceed it, as our
needs fluctuate. We used an approximation of services used in the past to estimate
potential usage for the future. It is specifically understood and agreed that these
hours are approximate, and any increased hours will be paid at the quoted hourly
rate. It is further understood that the contractor shall not have any claim against the
city for hours less than the estimated amount.
Bid Activities
Pre-Proposal Meeting
3/28/2023 10:00:00 AM (CT)
A teleconference is scheduled for Tuesday, March 28, 2023 at 10:00 A.M. To participate, call in to the teleconference
by dialing toll number 1-830-476-3317 and use the following dial-in code: 289 124 367# and join on your computer
https://teams.microsoft.com/l/meetup-
join/19%3ameeting_ZDY2ZDUzMWMtZDMwNS00ODVkLTk1OGUtODViNDU0NGRhMmU1%40thread.v2/0?
context=%7b%22Tid%22%3a%224f71e60f-1c31-45c5-a136-da8755709a78%22%2c%22Oid%22%3a%227ec5a8d4-
13f0-4f21-b4e8-0805a33f13a7%22%7d
Bid Opening
4/13/2023 2:00:00 PM (CT)
There will not be a public opening for this solicitation, as this is a request for proposal. A list of submitting vendors will
be available after the submittal due date.
Bid Attachments
LEGAL AD 2023-2-39.pdf
Legal Ad
Sample Agreement for Services.docx
Sample Agreement
Price Sheet 2023-2-39.xlsx
Price Sheet
Specification - 2023-2-39.pdf
SOW
Requested Attachments
Price Sheet
(Attachment required)
Please complete the price sheet in the attachment tab
Download
Download
Download
Download
Page 2 of 7 pages
Deadline: 4/13/2023 02:00 PM (CT)
2023-2-39
Bid Attributes
1 Instructions
Required forms can be downloaded form the 'attachments' tab of the eBid solicitation. Documents are to be
uploaded as part of the bid submittal or offer in the 'response attachments' section. Call the Purchasing Office with
any questions or assistance regarding the eBid system.
2 Proof of Insurance
Submit proof of insurance that meets the City's minimum insurance requirements. An insurance certificate naming
the City as additional insured is to be furnished upon award by the successful bidder or offerer. A waiver of
subrogation must apply to all lines. The Certificate Holder box will read as follows: City of Allen, 305 Century Pkwy,
Allen, TX 75013.
COMPLETE
(Required: Check if applicable)
3 Bid Endorsement
The undersigned, in submitting this bid proposal and their endorsement of same, represents that they are
authorized to obligate their firm, that they have read this entire bid proposal package, is aware of the covenants
contained herein and will abide by and adhere to the expressed requirements.
Submittals will be considered as being responsive only if entire Bid Package plus any/all attachments is returned
with all blanks filled in.
I acknowledged
(Required: Check only one)
4 Affidavit of No Prohibited Interest Form
COMPLETE
(Required: Check if applicable)
5 Conflict of Interest Questionnaire Form
COMPLETE
(Required: Check if applicable)
6 1295 Form
Each vendor shall complete Form 1295-Certificate of Interested Parties- for every contract for which they’re
recommended. Vendor will complete the form electronically at the Texas Ethics Commission website,
https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm and submit a copy to the buyer prior to the contract
execution.
I ACKNOWLEDGED
(Optional: Check if applicable)
7 Bidders Qualification Statement
Bidders Qualification Statement
(Required: Check if applicable)
8 Supplemental Information
Supplemental Information
(Required: Check if applicable)
Page 3 of 7 pages
Deadline: 4/13/2023 02:00 PM (CT)
2023-2-39
9 Cooperative Contracts
COOPERATIVE PURCHASING: As permitted under Interlocal Cooperation Act C Texas Government Code, Chapter
791, other governmental entities may wish to also participate under the same terms and conditions contained in this
contract. If this bid is not specifically for the Collin County Governmental Purchaser’s Forum, each entity wishing to
participate must have prior authorization from the City of Allen and the vendor. If such participation is authorized, all
purchase orders will be issued directly from and shipped directly to the entity requiring supplies/services. The City
of Allen shall not be held responsible for any orders placed, deliveries made or payment for supplies/services
ordered by the entities. Bidder is to state their willingness to allow other governmental entities to participate in this
contract, if awarded. Vendors bidding products other than those specified should submit technical specification
literature with bids.
IS YOUR FIRM WILLING TO ALLOW OTHER GOVERNMENTAL ENTITIES TO PARTICIPATE IN THIS CONTRACT, IF
AWARDED, UNDER THE SAME TERMS AND CONDITIONS?
Yes No
(Required: Check only one)
1 Section
0
VENDOR REFERENCES
1 References
1 List multiple references and prior experience; preferably with other governmental agencies, in the last 3 – 5 year
period; work or services in the same type and size to the project being proposed.
1 Reference 1
2
1 Reference Name
3
(Required: Maximum 1000 characters allowed)
1 Reference Company Name
4
(Required: Maximum 1000 characters allowed)
1 Reference Business Address
5
(Required: Maximum 1000 characters allowed)
1 Reference Phone Number
6
(__ __ __) __ __ __ - __ __ __ __ ext:
(Required)
1 Reference Email Address
7
(Required: Email address)
Page 4 of 7 pages
Deadline: 4/13/2023 02:00 PM (CT)
2023-2-39
1 Description of Services Performed and Dates of Service
8 Describe the services performed and provide the beginning and completion dates of the project.
(Required: Maximum 4000 characters allowed)
1 Reference 2
9
2 Reference Name
0
(Required: Maximum 1000 characters allowed)
2 Reference Company Name
1
(Required: Maximum 1000 characters allowed)
2 Reference Business Address
2
(Required: Maximum 1000 characters allowed)
2 Reference Phone Number
3
(__ __ __) __ __ __ - __ __ __ __ ext:
(Required)
2 Reference Email Address
4
(Required: Email address)
2 Description of Services Performed and Dates of Services
5 Describe the services performed and provide the beginning and completion dates of the project.
(Required: Maximum 4000 characters allowed)
Page 5 of 7 pages
Deadline: 4/13/2023 02:00 PM (CT)
2023-2-39
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