Temperature Screening Technology

Agency: CPS Energy
State: Texas
Type of Government: State & Local
Posted Date: Jun 18, 2020
Due Date: Jul 16, 2020
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Solicitation Documents
Temperature Screening Technology

Collective 7900100029

Description: The purpose of this RFI is to obtain information regarding various temperature screening technologies.

Solicitation Detail:

CPS Energy is seeking information for various temperature screening technologies in support of our business, enabling continued operation and production supporting our customers, community and employees. This can be temperature, temperature and facial recognition, video, or combination thereof.

Solicitation Documents:

Companies wishing to provide a Response for this Solicitation must download the Collective Document for this Solicitation no later than July 15, 2020 from the website. There is a link for the Collective Document located on the left side of this page, under the “Solicitation Documents.” To successfully download the documents, it is recommended that Google Chrome 33+, Mozilla Firefox 38.01.1, or Internet Explorer 9 or greater be used.

Pre-Solicitation Meeting:

There will be no Pre-Solicitation Meeting.

Response Due Date:

Responses are due no later than July 16, 2020 at 3:00 p.m. (Central). CPS Energy reserves the right to reject late Submittals. The Collective Document contains all pertinent information regarding Responses.

Contact Name: Karen T. Smith

Contact Email: KTSmith@CPSEnerg.com

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Request for Information (RFI) Collective No. 7900100029

Please provide the requested information below as acknowledgment that you have received our Request for Information (RFI) noted above and wish to participate in this RFI process. It is strongly recommended that interested respondents complete this acknowledgment and return via email to:

Name: Karen T. Smith

Category Manager, Supply Chain


Companies returning this completed acknowledgement form will receive applicable updates during the RFI posting.

Company Name:


Ph#:( ) Fax#:( )


Printed Name: Title:

Signature: Date:

Request for Information


Temperature Screening Technology

Request For Information No. 7900100029

Issued: June 19, 2020

Submittal Deadline: July 16, 2020 by 3:00 p.m. (Central Time)


P.O. BOX 1771



I. purpose


The City of San Antonio, acting by and through City Public Service Board (“CPS Energy”) issues this Request for Information (“RFI”) solely for information and planning purposes.

This RFI does NOT constitute a procurement process which may result in contract negotiations, such as a Request for Proposal (“RFP”), a Request for Qualifications (“RFQ”), or an Invitation for Bid (“IFB”). This RFI does NOT constitute a promise to issue an RFP, RFQ, or IFB in the future.

This RFI is for the purpose of soliciting Information Submittals (“Information Submittals”) from companies (“Respondents”) qualified and interested in providing goods, software, or services as further described and defined herein. Failure to respond to this RFI does not preclude participation in any future RFP, RFQ or IFB, in the event one is issued.

CPS Energy appreciates your input and participation in this process.


CPS Energy is the nation’s largest municipally owned energy utility providing both natural gas and electric service.  Acquired by the City of San Antonio in 1942, CPS Energy serves more than 765,000 electric customers and 335,000 natural gas customers in and around San Antonio (1,515 square mile service area). CPS Energy is governed by a five-person Board of Trustees, consisting of the Mayor of the City of San Antonio and four citizens representing the four geographical quadrants of the City of San Antonio. Information about CPS Energy’s history, operations and management is available on www.cpsenergy.com.


CPS Energy is seeking information for temperature screening technology (“Solution”) in support of our business, enabling continued operation and production supporting our customers, community and employees. This can be temperature, temperature and facial recognition, video, or combination thereof.


The purpose of this RFI is to the obtain information regarding temperature screening technology, as well as any additional information Respondent can provide that would be beneficial for this request.


CPS Energy will make a concerted effort to maintain the schedule below, but reserves the right to revise the schedule based on CPS Energy’s business needs.



RFI Issuance

June 19, 2020

Deadline for Respondent’s Questions

By 5:00 p.m. (Central time) on June 29, 2020

CPS Energy Responses to Submitted Questions

July 2, 2020

Respondent Information Submittals Due

By 3:00 p.m. (Central time) on July 16, 2020


The Procurement Analyst identified below shall be the sole contact for any inquiries from Respondents regarding this RFI. Any inquiries from Respondents shall be submitted in writing by electronic mail.

Karen T. Smith

Category Manager, Supply Chain



CPS Energy assumes no liability or responsibility for the costs incurred by the Respondents for any materials, efforts or expenses required in the preparation of Information Submittals or in connection with presentations or demonstrations.



All materials submitted to CPS Energy are subject to the Texas Public Information Act upon receipt. If a Respondent does not want proprietary information to be disclosed, each page containing proprietary information must be identified and marked Proprietary at the time of submittal. CPS Energy will, to the extent allowed by law, endeavor to protect such information from disclosure. The final decision as to what information must be disclosed, however, shall be determined by the Attorney General of Texas. Failure to properly identify proprietary information may result in all unmarked pages being deemed non-proprietary at CPS Energy’s discretion and therefore made available to the public upon request. CPS Energy endeavors to not publicly disclose the contents of any Information Submittals.


Please ensure all Information Submittals are in text-searchable PDF format (portable document format, non-zipped) including supporting documentation. Information Submittals shall be sent to the email address specified in Section I(F) on or before the RFI response deadline identified in Section I(E).

All electronic (soft) copies shall be provided in Adobe portable document format (pdf) that is text searchable, reproduced directly from the native document (i.e. Word, Excel, MicroStation, AutoCAD).  Scanned images and documents will be considered irregular and may not be evaluated at the sole discretion of CPS Energy.  The table of contents and the file naming convention shall mirror each other.

Please do not submit any single email containing more than 40MB of data. If the Information Submittal and supporting documentation contains more than 40MB of data, please contact the Procurement Analyst identified herein. CPS Energy cannot accept zipped files.



CPS Energy may or may not issue a RFP, RFQ, or IFB after analysis and evaluation of the Information Submittals. Please note that responding to this RFI is not a prerequisite for responding to any future solicitations related to this project and a response to this RFI does not constitute a commitment, implied or otherwise, that CPS Energy will engage in contract negotiations, issue an RFP, RFQ, or IFB or go further in the procurement process.


Title to all RFI relating documents remains with CPS Energy. All prospective Respondents agree that the RFI and relating Information Submittals will not be used in any manner other than for the preparation of Information Submittals.


The information gathered during this RFI may be part of an ongoing project. In order to prevent an unfair advantage among potential Respondents, the RFI responses will not be available until after the completion of evaluation of any responses, proposals, or bids resulting from an RFQ, RFP, Invitation for Bid, or any other procurement method, which may or may not be issued in CPS Energy’s sole discretion. In the event that CPS Energy chooses not to go further in the procurement process or responses are never evaluated, the responses to the procurement including the responses to the RFI, will be considered confidential by CPS Energy.


This RFI is not intended to be binding on any party and will not give rise to any right or obligation based on any legal or equitable theory (including any right to engage in negotiations), it being intended only for informational and planning purposes as set forth herein. Only a formal contract, if executed by both parties, will otherwise bind the parties as to any matter which is the subject of this RFI.



1. The legal name and a brief description or history of the Respondent.

2. The location of the Respondent headquarters and branch locations.

3. If the Respondent has offices within the City of San Antonio or Bexar County, indicate the name, type (headquarters, branch, etc.), address, telephone number, number of employees, and the general nature of business undertaken at each office.

4. The name of the person(s) authorized to make representations on behalf of the Respondent (including for each person their title, address, fax number, e-mail address and telephone numbers).

5. CPS Energy is dedicated to environmentally conscious practices that lead to the betterment of our community. To that end, CPS Energy prefers to purchase products and materials, where feasible, that demonstratively minimize the harmful effects to the environment from their production, transportation, use and / or disposition. This is aligned to our belief that the focus on improving our overall environmental footprint benefits our community and our customers. Please provide information regarding Respondent’s environmental sustainability practices, if any.


Provide a short narrative of your company’s knowledge and experience in providing the goods, software, or services as mentioned in the Background and Description of Project sections. Please be specific about abilities to cover the breadth of locations and the depth of services to provide such goods or services.

Please include a brief executive summary of the major facts or features of your proposal, including any conclusions, assumptions, and recommendations.

1. Describe anySolution that Respondent could provide, to include the items listed below:

a. Describe how the Solution works;

b. Provide information on what is included with the standard package, upgrades, customization;

c. Describe how the Solution accurately and reliably determines an individual’s temperature;

d. Provide accuracy rates compared against other thermometers, oral, ear, forehead, no-touch; and

e. Describe recordkeeping, reporting, and alert features and functions.

2. Describe any facility infrastructure needs such as electric, internet, etc.

3. Describe any Information Technology (“IT”) requirements:

a. Describe if SAP compatible and or any other software programs your Solution is compatible with;

b. Provide IT security information and ability for secure environments;

c. Describe how software and hardware are compliant with the Health Insurance Portability and Accountability Act (“HIPAA”);

d. Describe any applications, functions, and purpose, such as card reading access integration and other functions; and

e. Provide information regarding equipment support, troubleshooting, repair, etc.; and

f. Provide other relevant information regarding IT requirements.

4. Describe any training that Respondent provides to CPS Energy employees to operate and maintain the Solution.

5. Describe any customer service and support that Respondent provides to CPS Energy

a. Preventative maintenance;

b. Equipment support, troubleshoot, repair, etc.;

c. Packages; and

d. Other relevant information.

6. Describe any staffing or other resources the company would require to operate the Solution.


Describe what pricing units you typically utilize for similar services, goods, or software (e.g., per hour, each, etc.) Describe the typical price range for similar services, goods, or software.


Describe your standard warranty relating similar services, goods, or software as described in this RFI.


As CPS Energy considers progress toward an official solicitation, we would like to know, as specifically as possible, what information potential Respondents need from CPS Energy to be able to respond succinctly and accurately about their qualifications to provide these goods, software, or services. Please try to organize your requested information into categories. Example categories may include, but are not limited to, timeline/implementation, service level agreements, KPI’s, and geographic supplier presence.


Please provide input on alternative approaches or additional things to consider that might benefit CPS Energy.

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