Telephone Systems Services

Agency:	Polk County Public Schools Facilities and Operations
State:	Florida
Type of Government:	State & Local
NAICS Category:	238210 - Electrical Contractors and Other Wiring Installation Contractors 334210 - Telephone Apparatus Manufacturing 517911 - Telecommunications Resellers 811213 - Communication Equipment Repair and Maintenance
Posted Date:	Dec 3, 2025
Due Date:	Jan 6, 2026
Solicitation No:	25618-RFP-MST
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Description

Main

Agency
Hillsborough County Public Schools

Status
Active

Fiscal Year
2025

Primary Contact
Rebecca Baez

Title
Telephone Systems Services

Secondary Contact
Shawntavia Fleurijean

Number
25618-RFP-MST

Tertiary Contact

Type
Request for Proposal

Department
Sites and Utilities

Online Submissions
Yes

Project Estimate

Piggyback Solicitation
No

Insurance Required
No

Bid Bond Required
No

Bid Bond Amount

Performance Bond Required
No

Performance Bond Amount

Construction Bond Required
No

Construction Bond Amount

Scope of Services
Hillsborough County Public Schools is seeking bids from qualified firms to provide installation (new or otherwise), maintenance, and repair of the District’s telephone system. The work to be done under this Contract includes, but is not limited to, providing all labor, materials, supervision, equipment, incidentals, and related items necessary to complete the projects as needed in accordance with the specifications contained herein. This section identifies HCPS’ desired services and levels of performance. Proposers shall indicate a response to all service requirements and specifications contained in the following sections, in the order listed, using the same numbering system.

Dates(All times are listed as EST )

Broadcast Date
12/2/2025 4:00 PM EST

Question End Date
12/16/2025 5:00 PM EST

Due Date
1/6/2026 5:00 PM EST

Bid Opening Date

Pre-Bid Meetings

Total: 3 (All times are listed as EST )

Date	Time	Mandatory	Location
12/8/2025	8:00 AM	No	Microsoft Teams Meeting ID: 272 685 327 149 19 Passcode: qB7cj7C5
12/8/2025	8:00 AM	No	Dial in by phone +1 813-322-2739 Phone conference ID: 138 986 264#
12/8/2025	8:00 AM	No	https://teams.microsoft.com/l/meetup-join/19%3ameeting_Yjg3MmY5MDQtMTcyZS00YzFiLWE1M2MtYWI0YWVjYmIyMDQx%40thread.v2/0?context=%7b%22Tid%22%3a%2210a8fdf9-c2ff-4e0d-9c19-1fe2c188164a%22%2c%22Oid%22%3a%22ecd27359-e6bf-4812-a3cd-864994bf634b%22%7d

Shortlist Meeting

Total: 0 (All times are listed as EST )

Date

Time

Location

Documents

Total: 6

Type	Name	Description	File Type
Request for Proposal	25618-RFP-MST Telephone Systems Services.pdf	25618-RFP-MST Telephone Systems Services	PDF
Attachment	25618 Price Sheet.xlsx	Price Sheet	Excel
All Bid Types	VENDOR AFFIDAVIT REGARDING THE USE OF COERCION FOR LABOR AND SERVICES.pdf	Affidavit: Human Trafficking	PDF
All Bid Types	CONTRACTING WITH ENTITIES OF FOREIGN COUNTRIES OF CONCERN PROHIBITED AFFIDAVIT.pdf	CONTRACTING WITH ENTITIES OF FOREIGN COUNTRIES OF CONCERN PROHIBITED AFFIDAVIT	PDF
All Bid Types	Vendor Registration Form 07.10.25.pdf	Vendor Registration/Substitute W-9	PDF
All Bid Types	STATEMENT OF NO BID.pdf	Statement of No Bid	PDF

Quote/Bid

Zones
Total: 0

Zone

Groups
Total: 0

Group

Quote/Bid Items

Total: 0

Required

Group

Make

Model

Description

Quantity

Unit of Measure

Price/ Percent

Type

Additional Quote/Bid Items Fields

Display Options Spreadsheet Section	No	Display Image and Specifications Hyperlink Fields	No
Display Build Sheet File Upload Field	No	Display Options File Upload Field	No
Require Build Sheet File to be Uploaded	No	Require Options File to be Uploaded	No
Display Lead Time Field	No	Display Standard Packaging Field	No

Delivery Date
None

Required Files to be Uploaded by the Vendor
None

Shipping
None

Terms and Conditions
None

Include Shipping in Price of Items
No

Display Bid Tabulation to Vendors
No

Display Vendor Submissions to Vendors
No

View Vendor Submissions while Bid Solicitation is Active
No

Allow Options File to be Updated after Due Date
No

Allow Post Due Date Submission
No

Questions & Answers

Total: 3

Question	Date Asked	Answer	Date Answered
Since you are using Teams for the prebid meeting, “How heavily does your organization use Microsoft Teams today?” “Do employees already use Teams for meetings or chat?” “Would having calling, meetings, and voicemail all in one app simplify things for your users?”	12/3/2025 2:15:30 PM
Why use a 3rd party app and hardware for calling when it can be built into teams ? Do you expect to have so many issues that you need a maintenance REP?	12/3/2025 2:21:41 PM
Would the district be open to a presentation and migration proposal if we can get available Microsoft funding, possibly covering the entire migration?	12/3/2025 2:22:15 PM

Commodity Codes

Total: 10

Code	Description
[839-80]	Telecommunicators and/or Display Terminals for the Hearing and Handicapped
[839-84]	Telephone Dialing and Answering Apparatus
[839-85]	Telephone Equipment Parts and Accessories (Not Otherwise Classified)
[839-87]	Telephone Systems (2-60 Stations)
[839-88]	Telephone Systems (Over 60 Stations)
[883-80]	Telephone Switching (PBX) Systems
[915-76]	Telephone Services Includes Installation, Moves, Changes, Adds, Programming, Removal, Training, etc. (To Include Pay Telephones)
[915-77]	Telephone Services, Long Distance and Local (Including 800, Telex, Watts Services, and Offender Telephone Systems)
[925-89]	Telephone Systems/Engineering
[906-84]	Telecommunications Systems (Telephone, Radio, etc.) - Architectural

Publications

Total: 0

Publication

Date

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Telephone Systems Services

Description

See Also