2026 Taylor Street Infrastructure Upgrades

REQUEST FOR SEALED BIDS
FOR THE
CITY OF ALPENA PROJECT
2026 Taylor Street Infrastructure Upgrades
May 2026
Prepared By:
City of Alpena
Engineering Department
208 N. First Avenue
Alpena, MI 49707
(989) 354-1730

Table of Contents
Page
Request for Sealed Bids ................................................................................. 1
Advertisement ................................................................................................ 2
Instructions to Bidders .................................................................................... 3
Contractor's Liability Insurance ...................................................................... 6
Award Process ............................................................................................... 9
Bid Proposal ................................................................................................... 12
Bid Sheets ...................................................................................................... Insert
Agreement ...................................................................................................... 15
Performance Bond ......................................................................................... 19
Labor and Material Payment Bond .................................................................. 21
Standard General Conditions of the Construction Contract ............................ Insert
Modifications to the Standard General Conditions
of the Construction Contract ......................................... Insert
Contractor's Qualification Statement .............................................................. 23
Project Specifications ..................................................................................... 24

ADVERTISEMENT
I. Sealed Bids Due
Sealed bids on forms prepared by the Engineer will be received by the City of Alpena at
208 N. First Avenue, Alpena, Michigan, 49707, until 2:00 p.m. (local time) on
Tuesday, May 19, 2026, for the 2026 Taylor Street Infrastructure Upgrades, in
accordance with drawings, specifications, and other contract documents prepared by
the City of Alpena Engineering Department.
II. Proposals Will be Publicly Opened and Read
At 2:00 p.m. (local time) on May 19, 2026, at 208 N. First Avenue, Alpena,
Michigan, 49707. Bids received after the aforementioned time shall be
considered late and returned to the submitting entity unopened.
III. Reviewing Documents
Drawings, specifications, and other contract documents may be reviewed at the
following plan rooms:
City of Alpena
City Engineering Office
208 North First Av
Alpena, MI 49707
IV. Obtaining Contract Documents
Drawings, specifications, and other contract documents may be obtained on the
City of Alpena website beginning on May 5, 2026.
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INSTRUCTIONS TO BIDDERS
I. Proposals Requested for Supply of the necessary materials, tools, and all of the
equipment and labor necessary, and all utilities and transportation services required to
be performed and completed in workmanlike manner all of the work shown in
accordance with drawings, specifications, and other contract documents prepared by
the City of Alpena:
A. Proposal: To be considered, each bidder shall submit a COMPLETE
proposal in response to this Request for Sealed Bids. No other distribution
of proposals is to be made by the bidder. Each proposal shall be made on
a form prepared by the Engineer and included as one of the contract
documents and shall be submitted in a sealed envelope bearing the title of
the work and the name of the Bidder.
B. Discrepancies: In case of a difference between the stipulated amount of
the proposal written in words and the stipulated amount written in figures,
the stipulated amount stated in written words shall govern.
C. Modifications: Proposals shall not contain any recapitulations of the work
to be done. Alternate proposals will not be considered unless called for.
Oral proposals or modifications will not be considered.
D. Examination of Contract Documents and Visit to Site: Before submitting a
proposal, Bidders shall carefully read the specifications and the other
contract documents, shall visit the site of work and shall fully inform
themselves as to all existing conditions and limitations and shall include in
the proposal a sum to cover the cost of all items included in the contract
documents.
E. Delivery of Proposals: Proposals shall be delivered by the time and to the
place stipulated in the Advertisement. It is the sole responsibility of the
Bidder to see that his proposal is received in proper time. Any proposal
received after the scheduled closing time for receipt of proposals shall be
returned to the Bidder unopened.
F. Withdrawal: Any Bidder may withdraw his proposal, either personally or
by telegraphic or written request, at any time prior to the scheduled closing
time for receipt of proposals.
G. Opening: Proposals will be opened and publicly read aloud at the time
and place set forth in the Advertisement.
H. Award or Rejection: The contract will be awarded to the responsive and
responsible bidder who offers the best value to the City of Alpena in
compliance with the instructions herein and with the Advertisement. (See
section "Award Process" in the "Instructions to Bidders".)
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II. Interpretation of Documents
If any person contemplating submitting a proposal is in doubt as to the true meaning of
any part of the specifications or other contract documents or finds discrepancies in or
omissions from the drawings or specifications he may submit to the Engineer a written
request for an interpretation or correction thereof. The person submitting the request will
be responsible for the prompt delivery. All requests for information on the project shall
be via, letter, written facsimile (989) 354-1709 or e-mail to engineer@alpena.mi.us.
In the event that information is transmitted other than by letter, facsimile, or email,
answers furnished shall not be considered official until verified in writing by the City of
Alpena.
The City of Alpena does not commit to answering questions during the last seven (7)
workdays prior to sealed bid opening date.
Answers that change or substantially clarify the request for sealed bids or the
specifications will be made only by Addendum duly issued and a copy of the Addendum
will be mailed or delivered to each person receiving a set of the contract documents
until seven (7) working days prior to date of sealed bid opening. Neither the Owner nor
the Engineer will be responsible for any other explanations or interpretations of the
contract documents.
III. Addenda
Any addenda issued during the time of bidding or forming a part of the contract
documents loaned to the Bidder for the preparation of his proposal shall be covered in
the proposal and shall be made a part of the contract. Receipt of each Addendum shall
be acknowledged in the proposal. Information requests shall follow the procedure as
above and must be received a minimum of seven (7) working days prior to bid letting
date for sufficient time to issue an addendum if warranted.
IV. Bidders Interested in More Than One Proposal
No person, firm, or corporation shall be allowed to make, file, or be interested in more
than one proposal for the same work, unless alternate proposals are called for. A
person, firm or corporation who has submitted a sub-proposal to a Bidder or who has
quoted prices on materials to a Bidder is not hereby disqualified from submitting a sub-
proposal or quoting prices to other Bidders.
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V. Correction or Withdrawal of Bids; Cancellation of Awards
Correction or withdrawal of inadvertently erroneous bids before or after bid opening, or
cancellation of awards or contracts based on such bid mistake, may be permitted where
appropriate. Mistakes discovered before bid opening may be modified or withdrawn by
written or electronic notice received in the office designated in the invitation for bids
prior to the time set for bid opening. After bid opening, corrections in bids shall be
permitted only to the extent that the bidder can show by clear and convincing evidence
that a mistake was made, the nature of the mistake, and the bid price actually intended.
After bid opening, no changes in bid prices or other provisions of bids prejudicial to the
interest of the City or fair competition shall be permitted. In lieu of bid correction, a low
bidder alleging a material mistake of fact may be permitted to withdraw its bid if:
A. the mistake is clearly evident on the face of the bid document but the
intended correct bid is not similarly evident; or
B. the bidder submits evidence which clearly and convincingly demonstrates
that a mistake was made. All decisions to permit the correction or
withdrawal of bids, or that cancel awards or contracts based on bid
mistakes, shall be supported by a written determination made by the City
Clerk.
VI. Performance Bond and Labor and Material Payment Bond
When a contract is awarded in excess of $35,000, a Performance Bond and Labor and
Material Payment Bond shall be required. These bonds or security shall be delivered to
the City and shall become binding on the parties upon the execution of the contract.
A. Performance Bond: A bond satisfactory to the City, executed by a surety
company authorized to do business in the state or otherwise secured in a
manner satisfactory to the City, in an amount equal to 100% of the price
specified in the contract; and
B. Labor and Material Payment Bond: A bond satisfactory to the City,
executed by a surety company authorized to do business in the state or
otherwise secured in a manner satisfactory to the City for the protection of
all persons supplying labor and material to the contractor or its
subcontractors for the performance of the work provided for in the
contract. The bond shall be in an amount equal to 100% of the price
specified in the contract.
The City reserves the right to require these bonds and security when the contract does
not exceed $35,000 when the circumstances warrant. The City further reserves the right
to require, regardless of contract amount, additional bonds and security including, but
not limited to, the bond required by sidewalk contractors when circumstances warrant.
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VI. Contractor's Liability Insurance
The Construction Contractor shall maintain at its own expense during the term of this
Contract the insurance coverage(s) where indicated by an [X]:
A. [X] Workers Compensation Insurance
1. Contractor shall maintain statutory workers compensation and
employer's liability insurance. Limits shall be no less than $
500,000 for bodily injury by accident or $500,000 each employee
for bodily injury by disease, Dependent on the type of project the
minimum coverage may be increased.
2. Waiver of Subrogation - Contractor waives all rights against the City
of Alpena, its agents, public officials, employees, and volunteers for
recovery of damages to the extent these damages are covered by
workers compensation and employer's liability insurance obtained
by the Contractor.
3. If Contractor is self-insured for purposes of workers compensation,
the Contractor must submit a copy of a current letter, permit, or
certification issued by the appropriate state agency.
B. [X] Commercial General Liability and Umbrella/Excess Liability Insurance:
1. [X] a. Contractor shall maintain commercial general liability
(CGL), and, if necessary, commercial umbrella/excess insurance
with a limit of not less than $1,000,000 each occurrence/$2,000,000
aggregate. If the CGL insurance contains a general aggregate limit,
such limit shall apply separately to this project.
[ ] b. Projects of a larger scope that could or would impact the
greater population may require a CGL of $2,000,000 per
occurrence and $4,000,000 aggregate. The required amount of
coverage will be included in the bid specifications.
2. CGL insurance shall cover liability arising from premises,
operations, independent contractors, products-completed
operations, personal injury and advertising injury, and liability
assumed under an insured contract, including this contract.
3. City of Alpena shall be included as an additional insured under the
CGL and under the commercial umbrella/excess, if any. This
insurance shall apply as primary insurance with respect to any
other insurance or self-insurance program afforded to the City of
Alpena. A copy of the certificate shall be provided to the City
prior to the execution of the contract. On the Additional Remarks
Schedule of the certificate it shall state: "The City of Alpena is an
Additional Insured on the noted policies with respect to any contract
between the Named Insured and the Certificate Holder." A sample
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Certificate of Liability Insurance form is attached to the end of this
policy.
4. Waiver of subrogation - Contractor waives all rights against the City
of Alpena and its agents, public officials, employees, and
volunteers to the extent these damages are covered by the CGL or
commercial umbrella liability maintained pursuant to this
agreement.
C. [X] Business Auto and Umbrella/Excess Liability Insurance:
1. Contractor shall maintain business auto liability and, if necessary,
commercial umbrella/excess liability insurance with a limit of not
less than $1,000,000 each accident. Such insurance shall cover
liability arising out of any auto, including owned, non-owned, and
hired.
2. Waiver of subrogation - Contractor waives all rights against the City
of Alpena and its agents, public officials, employees, and
volunteers for recovery of damages to the extent these damages
are covered by the business auto liability or commercial umbrella
insurance obtained pursuant to this agreement.
D. [ ] Professional Liability Insurance (for Professional Services)
a. Professional shall maintain professional (Errors & Omissions)
coverage with a limit of not less than $1,000,000 per loss.
b. Such insurance shall cover damages arising out of a Wrongful Act
including any error, omission, or negligent act committed in the
performance of professional services for the City of Alpena.
c. If coverage requested in 4 is written on a claims-made basis, the
Professional warrants that any retroactive date applicable to
coverage under the policy precedes the effective date of this
contract; and that continuous coverage will be maintained or an
extended discovery period (EDP) will be exercised for a period of 3
years beginning from the time that work under this Contract is
completed. Contractor shall bear the expense of purchasing the
EDP, if applicable.
A copy of the certificate shall be provided to the City prior to the
execution of the contract. On the Additional Remarks Schedule of
the certificate it shall state: "The City of Alpena is an Additional
Insured on the noted policies with respect to any contract between
the Named Insured and the Certificate Holder."
E. [ ] Builder's Risk Insurance:
1. Contractor shall purchase and maintain builder's risk insurance on
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the Contractor shall purchase and maintain builder's risk insurance
on the entire project. Such insurance shall be written in an amount
equal to the contract sum. Insurance shall be written on a
replacement costs basis. All approved change orders must be
accompanied by an increase in the builder's risk limit of insurance
at the time the change order is approved.
2. The insurance shall name as insured the Owner, General
Contractor, Construction Manager, and all contractors and
subcontractors undertaking the work.
3. The insurance shall cover the entire work at the site identified in
this agreement, including reasonable compensation for architect's
fees made necessary by an insured loss. Insured property shall
include property on the site but not yet a part of the building,
portions of the work located away from the site but intended for use
at the site, and shall also cover portions of the work in transit. The
policy shall include as insured property scaffolding and temporary
buildings located at the site. The policy shall cover the cost of
removing debris, including demolition as may be legally made
necessary by operation of building laws and ordinances.
4. Contractor shall purchase and maintain boiler and machinery
insurance, the insurance shall name as insured the Owner, General
Contractor, Construction Manager, and all contractors and
subcontractors undertaking the work.
5. The insurance required in this section shall be written to cover "all
risk" of physical loss except those specifically excluded in the
policy.
6. A copy of the certificate shall be provided to the City prior to the
execution of the contract. On the Additional Remarks Schedule of
the certificate, it shall state: "The City of Alpena is an Additional
Insured on the noted policies with respect to any contract between
the Named Insured and the Certificate Holder."
F. All the above insurance policies shall contain the following wording:
"It is agreed that this insurance shall not be cancelled, materially changed, or
non-renewed without at least a sixty (60) day written notice to the City of Alpena
at their principal mailing address."
G. Insurance Company Approval and Certificates of Insurance:
Insurance Companies, additional insured endorsements, and policy forms shall
be subject to the approval of the City of Alpena. Such approval shall not be
unreasonably withheld. Contractor shall furnish the City Manager of the City of
Alpena with certificates of insurance or a certified copy of the policy, if requested
by the City Manager.
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