Taxicab Student Transportation Services

REQUEST FOR PROPOSAL
Kirkwood School District
TAXICAB Student Transportation Services
The Kirkwood School District will accept separate sealed proposals from qualified vendors interested
in providing taxicab student transportation services to students and parents, including as required by
law in situations in which a student may be considered to have special needs and/or be homeless as
provided under the McKinney-Vento Homeless Assistance Act (42 U.S.C. 11431 - 11435), on an
as-needed basis. Qualified organizations ("Respondent") are invited to submit three (3) copies of a
formal proposal as described herein.
Sealed proposals are due by 12:00 p.m. (noon) on Friday, April 3, 2026.

TABLE OF CONTENTS
Certification Form
Part I: Introduction and Process
1) Purpose and Minimum Qualifications
2) Selection Process
3) Information About the District
4) Timeline for RFP Process
5) Questions and Process
6) Specific Requirements of RFP
7) Specifications
Part II: Instructions to Respondents
1) Qualifications
2) Submitting a Response
3) Contract Negotiations
4) Form No. 1 - Cost
5) Form No. 2 - Example
6) Felony Conviction Notification
7) Federal Work Authorization Program (E-Verify) Addendum
8) Federal Work Authorization Program (E-Verify) Affidavit
9) Compliance with Anti-Discrimination Against Israel Act
Part III: General Conditions-Responses and Subsequent Contracts
1) Scope
2) Definitions
3) Completing Proposal
4) Request for Information
5) Confidentiality of Qualification Information
6) Proposal
7) Termination
8) Tax Exemption
9) Safety
10) Rights Reserved
11) Respondent Prohibited
12) Disclaimer of Liability
13) Hold Harmless
14) Law Governing
15) Compliance with Applicable Law
16) Anti-Discrimination Clause
17) Conflict of Interest
18) Insurance
19) Sub-Agreements
20) Provisions Required by Law Deemed Inserted
21) Execution of Agreement
22) Costs
23) Assignments
24) Force Majeure
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CERTIFICATION FORM
The Kirkwood School District will accept separate sealed proposals from qualified vendors interested in
providing transportation services to students and parents, including as required by law in certain situations
in which a student may be considered to have special needs, or be homeless as provided under the
McKinney-Vento Homeless Assistance Act (42 U.S.C. 11431 - 11435), on an as-needed basis.
Qualified organizations ("Respondent") are invited to submit three (3) copies of a formal proposal as
described herein.
Proposal shall be labeled "BID for Taxicab Student Transportation Services" and addressed to:
Kirkwood School District
Attn: Scott Cook/Martise Scott
1099 Milwaukee Street, Suite 260
Kirkwood, MO 63122
PROPOSALS MUST BE RECEIVED BY: 12:00 p.m. (noon) on Friday, April 3, 2026
The district reserves the right to reject any and all proposals, to waive technical defects, and to select the
proposal deemed most advantageous to the district.
The undersigned certifies that he/she has the authority to bind the company in an agreement to supply the
service in accordance with all terms and conditions specified herein. Please type or print the information
below. Respondent is required to complete, sign, and return this form with the proposal.
____________________________________________ ______________________________________
Company Name Authorized Person (Print)
Address Signature
City/State/Zip Title
Telephone # Date
Email Entity Type
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PART I: INTRODUCTION AND PROCESS
1. PURPOSE AND MINIMUM QUALIFCATIONS
The district is requesting proposals from qualified vendors to provide transportation services to students
and parents, including as required by law in situations in which a student may be considered to have
special needs or homeless as provided under the McKinney-Vento Homeless Assistance Act (42 U.S.C.
11431 - 11435), on an as-needed basis. The contract or contracts resulting from this RFP will have a
three (3) year initial term and will include annual renewal options and allow the district a right to
terminate the contract, with or without cause.
To be considered, Respondent must be a full-service transportation vendor with expertise in the field
of transportation of minors and/or special needs individuals. Respondent should be able to demonstrate
that its transportation services have been successfully implemented and maintained, with preference
provided if the Respondent has provided similar services to public school districts or governmental
agencies of comparable size and scope.
2. SELECTION PROCESS
The proposals will be evaluated by a committee comprised of selected district personnel. The process
will consist of reviewing and evaluating of all responsive proposals.
3. INFORMATION ABOUT THE DISTRICT
School Grade Level Range Enrollment
Early Childhood Center (1) 3,4 Year old & PreK 331
Elementary Schools (5) K-5 2,536
Middle Schools (2) 6-8 1,350
High School (1) 9-12 1,682
TOTAL 5,899
For more information about the district, visit our website http://www.kirkwoodschools.org.
4. TIMELINE FOR RFP PROCESS
The timeline listed below is the district's estimation of time required to complete the process. All efforts
shall be made to abide by this schedule; however, it is subject to change if necessary.
Post RFP Notification February 27, 2026
Deadline for Questions March 27, 2026
Deadline to Submit Proposals April 3, 2026
BOE Approval of Contract April 27, 2026
The district desires the contract to commence July 2026.
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5. QUESTIONS AND PROCESS
All questions concerning this RFP should be directed to Martise Scott, Director of Safety and Security,
314-213-6100 ext. 1400. The district reserves the right to reject any and all proposals, to waive any
technical defects in a proposal, and to select the proposal(s) deemed most advantageous to the district.
Proposals submitted on separate forms are not acceptable unless specified in the document, and failure to
complete forms to district's satisfaction may result in the rejection of the proposal.
Respondent is responsible for examining the documents thoroughly before submitting a proposal.
Should Respondent desire clarification or interpretation of this RFP, such clarifications must be
received in writing not later than March 27, 2026. Verbal explanation or instruction given before the
award of the contract will not be binding. Any information given to a prospective Respondent
concerning the RFP will be furnished to all prospective Respondents as an addendum to the RFP on
the district's website, if such information is necessary to Respondents in submitting proposals to the
RFP or if the lack of such information would be prejudicial to uninformed respondents.
There will be no public opening of the proposals. district reserves the right to award a contract in its
entirety or to split the contract among proposers, whichever is deemed by the district to be in its best
interest.
Proposals may be withdrawn, by written notice, prior to the exact hour and date specified for receipt of
proposals. Proposals will not be accepted after the date and time of closing under any circumstances.
6. SPECIFIC REQUIREMENTS OF RFP
A. Evaluation
District may or may not award this contract to more than one service provider based on all relevant
considerations including, but not limited to:
Anticipated cost of services
Number of available drivers
Qualifications of drivers
Respondent's experience with other school districts of similar or comparable size
Respondent's prior experience and performance with the district, if applicable
Size of fleet available
Condition of vehicles
Reporting capabilities
Ability to perform services, and
Any other evaluative aspect which may impact a contract with Respondent
B. Licenses and Permits
Respondent shall secure licenses imposed by law and ordinance, and pay all charges and fees, including
a current Missouri business license. Respondent shall provide proof of licenses before a contract is
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issued.
C. Insurance
See Part III, Paragraph 18.
D. Work Authorization Affidavit
Respondent shall provide a sworn affidavit (FEDERAL WORK AUTHORIZATION
PROGRAM ("E-VERIFY") AFFIDAVIT) in the form provided on page 17 of this
document.
7. SPECIFICATIONS
A. Response Time Criteria
Respondent will be available for service five (5) days a week. Respondent's required service hours may
differ under certain circumstances, but Respondent shall be available for service beginning at 6:00 a.m.
until 5:00 p.m., with additional service required on an as-needed basis after 5:00 p.m. to transport
students home upon the conclusion of after-school events or activities, such as parent/teacher
conferences or after-school practices. In circumstances in which multiple students or children reside in
the same home, Respondent shall provide transportation services to all children or students in that home
or location, upon request by District, even if the individual students' ultimate locations differ.
Respondent shall provide a single telephone number to ensure prompt response to calls from the District
for the pickup of student(s). Respondent shall provide an initial response, via telephone call, followed
by an email, to the District's request within twenty-four (24) hours and shall provide a plan/route to the
District within forty-eight (48) to seventy-two (72) hours, via email. The method of assignment of a
qualified driver to the request shall be Respondent's responsibility.
District is responsible, upon placing a call for service, to designate the response time needed and the
location of the pick-up. Student(s) pick-ups may include multiple sites within the greater St. Louis area.
If Respondent experiences any delays or cancellation of routes in the morning, Respondent must first
call the parent and send an email to the District's designee. If Respondent experiences any delays or a
cancellation of routes in the afternoon, they must first call the school that the student is attending, then
call the parent and follow up with the district's designee via email.
Respondent's failure to deliver services in accordance with this contract and the contract terms and
conditions may result in the district, after appropriate notice, contacting another service provider and
requesting the work be performed by it. In this circumstance, Respondent is not entitled to any payment
or damages and shall pay the district for any additional costs incurred.
Respondent's failure to respond or report to a site within the agreed time frame may be construed by
the district as a breach of contract, and at district's sole discretion, the contract may be terminated upon
notice by the district.
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B. Term and Renewal
The effective date of the contract will be approximately July 2026 with an initial contract period through
June 30, 2029. The district shall have the right to cancel the contract at any time, with or without cause.
C. Compliance with FERPA
Respondent will comply with the Family Educational Rights and Privacy Act, 20 U.S.C. 1232g
("FERPA"), and will indemnify the district for any damages suffered by it by reason of Respondent's
failure to do so.
D. Independent Contractor
The relationship of Respondent to the district shall be that of an independent contractor. Neither
Respondent nor any of its employees shall be held or deemed in any way to be an agent, employee, or
official of the district.
E. Assignment and Subcontracting
Respondent shall not assign or subcontract the work, or any part thereof, without the prior written
consent of the district.
F. Training and Screening
Respondent will hire and train all drivers in accordance with all existing federal, state, and municipal
laws, ordinances, and regulations that apply to public school district transportation. Such drivers shall
have a Class E operator permit. Such drivers shall be fully and properly licensed in accordance with
302.272 RSMo, and 5 CSR 30-261.010(2)(A) 1-3. Furthermore:
Respondent shall use no vehicles with a rate capacity, as defined by the manufacturer, to
carry out more than ten (10) passengers, including the driver.
The number of passengers, including students and driver, that may be transported at any
one (1) time shall be limited to the number the manufacturer suggests as appropriate for
that vehicle in accordance with RSMo, 304.060, or if not posted in the vehicle, then
limited to the number of seat belts in the vehicle.
Operator and each passenger shall be properly secured with the appropriate restraint
system (seatbelt, booster seat, or child safety restraint system for appropriate ages at all
times while the vehicle is in motion) ensuringi the student is properly restrained per state
law.
Motor vehicles shall be licensed according to law and display a current state safety
inspection sticker no older than twelve (12) months.
Respondent will further require that its operators have training committed to the best practices and safe
behavior methods focusing on prevention such as Crisis Prevention Intervention (CPI) or MANDT.
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Other training provided to Respondent may be considered but must be approved by the district.
At the district's request, Respondent shall present for inspection at least every six (6) months all vehicles,
vehicle records, employee training records, and employee background checks.
Every driver of Respondent's vehicles is required to have a physical no less than annually, and upon
request Respondent shall provide district with records of such physicals.
All of Respondent's employees, independent contractor drivers, and other individuals who may come
in contact with student(s) shall be subjected to pre-employment, just cause, and on-going random drug
and alcohol testing, complete finger printing and criminal background checks with the FBI, including
a criminal background check through the Missouri Highway Patrol and a child abuse/neglect
background check through the Missouri Children's Division. Respondent agrees to immediately
dismiss any employee and independent contractor driver who tests positive for drugs and alcohol, or
who appears on the sexual offenders or domestic violence lists.
At district's request, Respondent shall replace any person in its employment that the district believes is
not providing services to the district's satisfaction. Respondent shall notify the district immediately of
any complaints received about its employees or independent contractors.
The Respondent shall also be qualified and certified, where required, to provide transportation
for Early Education, Preschool, and Pre-Kindergarten students. When necessary to transport students,
Respondent will provide all child booster seats and child passenger restraint systems, as specified
legally and safely in RSMo, 307.179 and the Federal Motor Vehicle Safety Standards set forth in 49
C.F.R. 571.213. All drivers transporting Early Education, Preschool, and Pre-Kindergarten students
will be trained and instructed on the appropriate techniques in safely securing children in child booster
seats and child passenger restraint systems.
District is not responsible for any of Respondent's equipment that is damaged, stolen, or destroyed.
Respondent shall maintain adequate records, including a record of students transported and miles
driven each day. The district shall have access to those records at any time upon request.
G. Services Provided
Respondent shall provide transportation services in and around the district's boundaries for students and
in some circumstances, their parents, for all activities as directed by the district. The contract with
Respondent shall be non-exclusive and allow the district to use providers other than Respondent for
some or all the services described in this RFP.
Respondent shall ensure the safety and security of students during pick-up and delivery and always
abide by all applicable laws and state regulations including but not limited to 5 CSR 30-261.010 which
provides the requirements for school buses, and 5 CSR 30-261.045, which provides the requirements
for transportation of students in vehicles other than school buses.
Respondents shall comply with all regulations, requirements, and licensing of Missouri Interstate
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Operating Authority and MoDOT Motor Carrier Services, and upon request shall provide to
Respondent for inspection all vehicles, vehicle records, employee training records, and employee
background checks.
In circumstances in which multiple students or children reside in the same home, Respondent shall
provide transportation services to all children or students in that home or location, upon request by the
district, even if the individual students' ultimate locations differ.
Upon district request, Respondent shall provide monitors or attendants in vehicles transporting the
district's students and parents.
For situations in which a student requires a car or booster seat for transportation, Respondent shall
provide such seats, and the seats shall remain with the vehicle after passengers complete their trip for
later use.
The district does not guarantee any quantity of service, students, runs, routes, or taxi cabs.
H. Transportation Guidelines
Respondent and District may agree on other specific guidelines for transporting students.
I. Payment and Reporting
Respondent shall provide detailed monthly billing statements, which include trip routes, per student
mileage, and cost spreadsheet on or before the 15th of each month. District shall pay Respondent in
accordance with the payment structure set forth in Respondent's proposal. District shall work to
process payment of invoices within thirty (30) days.
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PART II: INSTRUCTIONS TO RESPONDENTS
1. QUALIFICATIONS
In addition to the signed Certification Form, the following information shall be included in the
proposal:
A. Basic Information
Single page executive summary of vendor profile containing:
Name of vendor (s)
Overview of vendor's history
Contact person's telephone number, email address, etc.
Single page executive summary of vendor profile containing:
Direct mailing address
B. Vendor Personnel Profile
Experience and Credentials
Manager of services to be assigned to district
Support personnel overview
Experience with similar projects
C. Vendor Experience, Profile & Contacts
Vendor's Experience in providing similar services to school districts during the previous
five years, including a listing of St. Louis Area Public School districts and a listing of
other Missouri school districts.
D. References
A list from up to three (3) recent school district or governmental clients. Include the
school district name, contact name, and telephone numbers.
E. Summary of Approach to Provide Services Requested, including:
a. List familiarity with the district
b. Explain Respondent's chain of command
c. Describe training
d. Identify staff background check process
e. Clearly identify role of all parties involved
f. Identify/recognize critical or unique issues specific to the contract and unique
approach used elsewhere
g. Process to respond to on-road vehicle breakdowns
h. Response to vehicle incidents
i. Process of new student arrangements
j. Identification of unique issues related to the services requested, and
k. Process proposed for communications with district administration
F. Cost (up front submitted with proposal - see Form 1)
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