TankServicesBid_JUL2026

TOWN OF NORTH KINGSTOWN
RHODE ISLAND
100 FAIRWAY DRIVE
NORTH KINGSTOWN, RI 02852-6202
PHONE: (401) 294-3331
FAX: (401) 583-7145
www.northkingstownri.gov
TOWN OF NORTH KINGSTOWN -WATER DEPARTMENT
Invitation to Bid
Water Storage Tank Rehabilitation
*Sealed proposals for the above will be accepted in the Office of Purchasing/Finance, Town
of North Kingstown Municipal Offices, 100 Fairway Drive, North Kingstown, RI 02852,
until AUGUST 21, 2026, at 10:00 am and will then be publicly opened and read aloud. The
Municipal Offices are open 8:30am - 4:30pm, Monday through Friday. Please plan
accordingly.
NO BIDS WILL BE ACCEPTED AFTER AUGUST 21, 2026, 10:00AM
DEADLINE.
A PRE-BID CONFERENCE walkthrough will be conducted at the Saunderstown
Tank, located at 51 Snuff Mill Road, North Kingstown, RI 02852, at 10AM on
Friday, August 7 , 2026. If you cannot make that time, you can contact the North
Kingstown Water Department at 401-268-1522 to make alternate arrangements.
All questions are to be submitted in writing via email to: Tim McDavitt,
Purchasing/Finance tmcdavitt@northkingstownri.gov, NO LATER than August
12, 2026, at 4:00pm in order to post any necessary Addendum in a timely manner.
NO QUESTIONS WILL BE ACCEPTED AFTER AUGUST 12,2026.
IT IS THE RESPONSIBILITY OF THE PROSPECTIVE BIDDERS TO MONITOR
THE TOWN AND/OR STATE OF RHODE ISLAND PURCHASING AND/OR
BIDNETDIRECT.COM WEBSITES FOR ANY SUBSEQUENT BID ADDENDUM.
NO ADDENDA WILL BE ISSUED OR POSTED WITHIN FORTY-EIGHT (48)
HOURS OF THE BID SUBMISSION DEADLINE.

The bid will be evaluated as to R.I.G.L. 45-55-5. (2) "Competitive Sealed Bidding" and the
award shall be made on the basis of the lowest evaluated or responsive bid price.
A certificate of Insurance showing $1 million General Liability and $1 million Any Auto,
with the Town being named as an additional insured, Worker's Compensation, with a waiver
of subrogation will be required of the successful bidder.
The Town of North Kingstown reserves the right to reject any or all proposals or parts
thereof; to waive any formality in same, or accept any proposal deemed to be in the best
interest of the Town.
The Town of North Kingstown will provide interpreters for the hearing impaired at any
Prebid or bid opening, provided a request is received three (3) days prior to said meeting by
calling 294- 3331, ext. 142.
*PLEASE SUBMIT AN ORIGINAL AND ONE (1) ELECTRONIC COPY (Thumb
Drive).

SELECTION CRITERIA
The bid will be evaluated as to R.I.G.L. 45-55-5. (2) "Competitive Sealed Bidding", and the
award shall be made on the basis of the lowest evaluated or responsive bid price.
The following factors will be considered in determining the lowest evaluated or
responsive bid price:
Bid Price
Warranty/Guarantee
Quality of work to be performed
NOTE: IN OUR ONGOING EFFORTS TO PREVENT FRAUDULANT ACTIVITY,
ALL SUBMISSIONS MUST INCLUDE THE FOLLOWING:
A COPY OF THE VENDOR'S W-9

TOWN OF NORTH KINGSTOWN, RHODE ISLAND
INFORMATION FOR BIDDERS
ARTICLE 1. RECEIPT AND OPENING OF BIDS
Sealed bids must be submitted in SEALED ENVELOPES, addressed to the Town
of North Kingstown Municipal Office Building, ATTN: Purchasing/Finance, 100
Fairway Drive, North Kingstown, Rhode Island 02852, and clearly marked with the
name of the item bid, and the date and time of opening. Bids will be received by the
Purchasing Agent up to the specified time as noted on the Invitation to Bid/Request for
Proposal and publicly opened and read aloud at the specified time.
Proposals submitted for a specified item must not be combined under the same cover
with any other bid item.
It is the bidder's responsibility to see that their bid is delivered within the time and
at the place prescribed. Proposals received prior to the time of opening will be date/time
stamped and securely kept unopened. No responsibility will attach to any officer or person
for the premature opening of a proposal not properly addressed and identified.
Bids may be withdrawn personally or by written request at any time prior to the
time specified for the opening. Bids may be modified in the same manner. Negligence on
the part of the bidder in preparing the bid confers no right of withdrawal or modifications
to bid after such bid has been opened.
Any bid received after the time and date specified shall not be considered, by
messenger or by mail, even if it is determined by the Town that such non-arrival before the
time set for opening was due solely to delay in the mails for which the bidder is not
responsible. Conditional or qualified bids will not be accepted.
ARTICLE 2. PREPARATION OF BID
Each bid must be submitted on the prescribed form. All blank spaces for bid prices
must be filled in, in ink or typewritten, both in words and figures. Erasures or other changes
must be explained or noted over the signature of the bidder.
Each bid must be submitted in sealed envelopes, clearly labeled, so as to guard against
opening prior to the time set, therefore.
The Town may consider any bid not prepared and submitted in accordance with the
provisions hereof and reserves the right to reject any or all proposals in whole or in part,

toward any item, group of items, or total bid; to waive any technical defect or formality in
same, or to accept any proposal deemed to be in the best interest of the Town.
ARTICLE 3. TELEGRAPHIC MODIFICATION
Telephonic, telegraphic, or oral bids, amendments or withdrawals will not be accepted.
ARTICLE 4. WITHDRAWAL OF BIDS
Bids may be withdrawn personally or by written request at any time prior to the
time specified for the opening. Bids may be modified in the same manner. Negligence on
the part of the bidder in preparing the bid confers no right of withdrawal or modifications
to bid after such bid has been opened.
ARTICLE 5. QUALIFICATIONS OF THE BIDDER
The Town reserves the right to request each bidder to present evidence that they are
normally engaged in purveying the type of product, service, or equipment bid on. No bid
shall be considered from bidders who are unable to show that they are normally engaged
in purveying the type of product or equipment specified in the bid proposal.
To receive full consideration, the bidder must submit literature and necessary
details, when applicable, on the material or service he proposes to furnish in order that the
Town may have full information available when analyzing the proposals.
ARTICLE 6. OBLIGATIONS OF THE BIDDER
It is the responsibility of the bidder to have inspected the Specifications and
Contract Documents (including all addenda) which have been posted on the Town of North
Kingstown, State of Rhode Island Purchasing websites and Bidnetdirect.com. The failure
or omission of any bidder to receive or examine any form, instrument, document or to
inspect any item specified as a Trade-in shall (if applicable) in no way relieve any bidder
from any obligation in respect to their bid.
When applicable, each bidder must inform themselves fully of the conditions
relating to the construction of the project and the employment of labor thereon. Failure to
do so will not relieve a successful bidder of their obligation to furnish all material and labor
necessary to carry out the provisions of their contract. Insofar as possible the contractor, in
carrying out the work, must employ such methods or means as will not cause any
interruption of or interference with the work of any other contractor.

Any exceptions or deviations from the provisions contained in this specification must
be explained in detail and attached to the proposal. If such deviations do not depart from the
intent of this notice and are in the best interest of the Town, the proposal will receive careful
consideration.
ARTICLE 7. BID SECURITY
Bid security is to be 5% of the contract price.
ARTICLE 8. "OR EQUAL" BIDDING
The Town intends to permit liberal scope in bidding and specifically does not intend to
limit bidding to any make or model. Whenever a material, article or piece of equipment is
identified by reference to manufacturers' or vendors' names, trade names, catalogue numbers,
etc., it is intended merely to establish a standard; and any proposed material, article, or
equipment of other manufacturers and vendors which will perform adequately the duties
imposed by the general design will be considered equally acceptable provided it is in the
opinion of the Town to be of equal substance and function.
ARTICLE 9. PRICES
Bidders shall state the proposed price in the manner as designated in the Bid Proposal
Form. In the event that there is a discrepancy between unit prices and the extended totals, the
unit prices shall govern. In the event that there is a discrepancy between the price written in
words and written in figures, the prices written in words shall govern.
The prices in this bid shall be irrevocable for ninety (90) days, or until the bid is
awarded by the Town Council. After award by the Town Council, said prices shall then
remain firm for the duration of the Contract.
In the event a column headed "Vendor's Offering" is provided in the bid proposal,
enter your offering, compliance, or non-compliance in each space. DO NOT enter dollar
amounts.
ARTICLE 10. TAX EXEMPTIONS
The Town is exempt from payment of the Rhode Island Sales Tax under the 1956
General Laws of the State of Rhode Island, 44-18-30 Para. I, as amended. The Town is
exempt from payment of Federal Excise Taxes. The prices bid must be exclusive of taxes and
will be so construed. Exemption certificates will be completed as required by the successful
bidder.

ARTICLE 11. DELIVERY
Delivery shall be F.O.B. North Kingstown, Rhode Island or as specified on the Bid
Proposal Form.
ARTICLE 12. CONTRACT PERIOD AND TERM OF AGREEMENT
The contract period is found in the Standard Form of Agreement. If financially
advantageous to the Town of North Kingstown, these contracts may be renewed or extended,
from time to time, when agreed to, in writing, by both parties.
ARTICLE 13. LABOR REGULATIONS
The following paragraphs regarding nondiscrimination in employment shall be included and
become part of these specifications:
a. Contractors shall comply with the provisions of the General
Laws of Rhode Island and attention is called to Title 37,
Chapter 13, Section 1-16, relative to the payment of wages,
obligations, and charges by Contractors on public works
projects.
b. Non-resident Contractors are subject to Section 44-1-6 of the
Rhode Island General Laws, as amended. (OUT OF STATE
CONTRACTORS.)
c. The successful bidder will be required to comply with the Davis
Bacon Act (40USC 2 to a-7) as supplemented by Department
of Labor regulations (29CFR Part 5).
d. The successful bidder will be required to comply with the
Contract Works Hours and Safety Standards Act (40 USC
327330) as supplemented by Dept. of Labor Regulations
(29CFR, Part 5).
e. The successful bidder will be required to comply with
Executive Order 11246, entitled Equal Employment
Opportunity, as amended, and as supplemented in Department
of Labor regulations (41 CFR Part 60).
f. The successful bidder will be required to comply with the
Copeland "Anti-Kickback" Act (18 USC 874) as supplemented
in Department of Labor regulations (29 CFR, Part 3).
g. The successful bidder will be required to comply with the
Safety and Health regulations (29 CFR, Part 1926, and all
subsequent amendments) as promulgated by the Department of
Labor.

h. The successful bidder will be required to comply with Title VI
of the Civil Rights Act of 1964 ( P.L. 88-352).
ARTICLE 14. SAFETY STANDARDS AND ACCIDENT PREVENTION
With respect to all work performed under this contract, the contractor shall:
a. Comply with the safety standards provisions of applicable laws,
building and construction codes, and the "Manual of Accident
Prevention in Construction" published by the Associated General
Contractors of America, the requirements of the Occupational Safety
and Health Act of 1970 (Public Law 91-596), and the requirements of
Title 29 of the Code of Federal Regulations, Section 1518 as published
in the "Federal Register", Volume 36, No. 75, Saturday, April 17,
1971.
b. Exercise every precaution at all times for the prevention of
accidents and the protection of persons (including employees) and
property.
c. Maintain at their office or other well-known place at the job site,
all articles necessary for giving first aid to the injured and shall make
arrangements for the immediate removal to a hospital or a doctor's
care of persons (including employees), who may be injured on the job
site. In no case shall employees be permitted to work at a job site
before the employer has made a standing arrangement for removal of
injured persons to a hospital or a doctor's care.
d. Bidders are informed that the Project is subject to the
requirements of Section 292.675. RSMO, which requires all
contractors or subcontractors doing work on the Project to provide,
and require its on-site employees to complete, a ten (10) hour) course
in construction safety and health approved by the Occupational Safety
and Health
Administration ("OSHA") or a similar program which is at least as
stringent as an approved OSHA program. The training must be
Completed within sixty (60) days of the date of work on the Project
commences. On-site employees found on the worksite without
documentation of the required training shall have twenty (20) days to
produce such documentation.

ARTICLE 15. INSURANCE REQUIREMENTS
The Vendor/Contractor shall assume responsibility and liability for all injuries to
persons or damages to property, directly or indirectly due to, or arising out of, their operations
under the contract and shall be responsible for the proper care and protection of all work
performed until completion and final acceptance by the Town.
The Vendor/Contractor shall also indemnify and save harmless the Town of North
Kingstown against any and all claims of whatever kind and nature due to, or arising out of,
their breach or failure to perform any of the terms, conditions, or covenants of the contract
resulting from acceptance of their bid.
The Contractor shall furnish the Purchasing Agent with certificates of insurance from
companies acceptable to the Town of North Kingstown. All insurance companies listed on
certificates must be licensed to do business in the State of Rhode Island. The
Vendor/Contractor shall provide a certificate of insurance as specified on the bid proposal
form attached. Contracts of insurance (covering all operations under this contract) shall be
kept in force until the Vendor's/Contractor's work is acceptable by the Town.
The limits of the insurance must be at least in the amounts specified below;*
1. (R) Commercial General Liability - Occurrence Form $1,000,000/$1,000,000.
2. (R) Automobile Liability - $1,000,000. With both of the above naming the Town
as additional insured.
3. (R) Worker's Compensation (if legally allowed and available). Waiver of
subrogation applies to Worker's Compensation
4. (R) Professional Liability - $1,000,000.00
*Sample Certificate of Insurance attached (R) REQUIRED (NR) Not Required
The Vendor/Contractor shall secure, pay for, and maintain insurance as necessary to
protect himself against loss of owned or rented capital equipment and tools, with provision
for waiver of subrogation against the Owner, and shall secure, pay for and maintain insurance
as necessary to protect against errors and omissions which may result from this project.
When applicable, the Vendor/Contractor shall require similar insurance in the above
amounts to be taken out and maintained by each sub-contractor. The Vendor/Contractor shall
be fully responsible for the acts and omissions of their subcontractors and of persons employed

either directly or indirectly by him/her. Nothing contained in the contract shall create any
contractual relation between any sub- contractor and the Town of North Kingstown.
ARTICLE 16. PERFORMANCE BOND & LABOR AND MATERIAL PAYMENT
BOND (When Applicable to Bid)
The successful bidder will be required to furnish the Town with a performance Bond
and Labor and Material Payment Bond, each in the amount of 100% of the contract price, as
security for faithful performance of the Contract and executed by a surety company licensed
to do business in the State of Rhode Island and approved by the Town. The failure of the
successful bidder to supply the required Bonds within a time specified or within such extended
period as the Town of North Kingstown may grant based upon reasons determined sufficient
by the Town, shall constitute a default, and the Town may either award the contract to the next
lowest bidder or re-advertise for bids.
ARTICLE 17. LAWS, ORDINANCES AND CODES
All applicable Federal and State Laws, Ordinances and Codes of the Town of North
Kingstown, Federal Labor Standards, and regulations of all authorities having jurisdiction
over this Project shall apply to this contract the same as though written herein in full.
The Town of North Kingstown will not award the Contract to any Contractor who is, at
the time ineligible under the provisions of any applicable regulations issued by the Secretary
of Labor, United State Department of Labor, or is not qualified under applicable Ordinances
of the Town of North Kingstown, or the laws of the State of Rhode Island.
ARTICLE 18. LIQUIDATED DAMAGES (When Applicable to Bid)
The successful bidder, upon their failure or refusal to execute and deliver the contract
and bonds required within 10 days after he received notice of the acceptance of their bid, shall
forfeit to the Owner, as liquidated damages for such failure or refusal, the security deposited
with their Bid.
Failure on the part of the Contractor to complete the project within the agreed time
schedule will result in a liquidated damage cost of One Hundred Dollars ($100.00) per day,
excluding Saturdays, Sundays, and holidays, to the Contractor, until completion (final
Acceptance), excluding warranty periods. The Town may apply liquidated damage costs to
current payment requests not yet paid.
ARTICLE 19. POWER OF ATTORNEY (When Applicable to Bid)
Power of Attorney: Attorneys-in-fact who sign bid bonds or contract bonds must file
with each bond a certified and effectively dated copy of their power of attorney.