Takoma Park Police Entrance and Atrium Close-In Project

City of Takoma Park, Maryland
City of Takoma Park
7500 Maple Avenue
Takoma Park, Maryland 20912
Issued: June 25, 2026
Due: July 24, 2026, by 2:00pm
REQUEST FOR BIDDER PRE-QUALIFICATIONS - BID NO. PW-2026-01
TAKOMA PARK POLICE ENTRANCE RENOVATION AND ATRIUM CLOSE-IN
PROJECT
PURPOSE:
The City of Takoma Park, Maryland is requesting sealed proposals for a qualified
Construction Contractor for the Takoma Park Police Entrance Renovation and
Atrium Close-in project, hereinafter called the "Project". The site location is 7500
Maple Avenue, Takoma Park, Maryland 20912.
All prospective bidders for the Takoma Park Police Entrance Renovation and
Atrium Close-in project must complete an application for special pre-qualification.
The Invitation for Bid will be forwarded only to those firms that have been pre-
qualified for this project. Only applicants that have been pre-qualified in
accordance with this Request for Qualifications (RFQ) will be allowed to submit
bids on this contract. Bids received by those who have not been pre-qualified
under the terms of this RFQ will not be considered and will be returned unopened.
The City of Takoma Park plans to complete the prequalification process by mid-
August 2026. Distribution of bidding documents is scheduled for August 11, 2026.
This schedule is subject to change.
The City of Takoma Park (also referred to herein as the "Owner" or the "City")
desires to perform renovations at the Police Station and Atrium. To that end, the
City secured the services of Arcadis U.S., a Project Manager / Construction
Manager (herein after the "PM/CM") as the Owner's Representative to oversee the
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construction of the renovation work. The PM/CM will manage the construction of
the Project and report to the City Project Management Team (PMT) consisting of
the Public Works Director, the Police Chief, and Deputy City Manager. The City
secured the services of Bignell, Watkins, Hasser Architects as the design Architect
(herein after the "Architect"). Any reference to City of Takoma Park shall be
interchangeable with the PM/CM or Architect as needed in regard to their work for
the City of Takoma Park on this project including but not limited to limitations and
exclusions regarding liability and cost.
The firms who respond to this RFQ shall be licensed / qualified professionals,
authorized to do business in the State of Maryland. The City encourages the
participation of Minority and/or Women Owned Business Enterprises.
REGISTRATION:
All perspective bidders must register with the City of Takoma Park to view
the Construction Documents, receive Addendum, and submit a responsive
proposal. Registration must be performed prior to the RFQ proposal
submission. To register for this Request for Qualifications, forward the
contractor's name and contact person by electronic mail to the PM/CM and
the Public Works Director. A confirmation of registration will be returned
to the designated contact person.
PM/CM: Robert Jones, Arcadis
Email: robert.jones@arcadis.com
Public Works Director, Department of Public Works: Daryl Braithwaite - City of
Takoma Park, Maryland
Email: darylb@takomaparkmd.gov
PROJECT INFORMATION:
The Project is located in the existing Community Center ground floor Police
Station, entry level Atrium, and upper level. The project consists of selective
demolition of the existing spaces and construction build out of approximately 2,500
SF. The work includes the infill of the atrium between the first and second floor
and renovation of a portion of the police station. The construction value is
estimated to be in the range of $1,000,000.00 to $1,500,000.00.
The work will be performed in an occupied facility. The City will relocate Dispatch
and relocate personnel prior to the Notice to Proceed. Access to existing spaces
outside the renovation area must be maintained.
The proposed Police Entrance Renovation and Atrium Close-in project is of the
utmost importance to the City of Takoma Park and its Residents. Projected key
Project milestones are as follows:
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* Notice to Proceed to Start Construction - November 27, 2026
* Substantial Completion - Occupancy - December 27, 2027
EXAMINATION OF SITE AND DESIGN DOCUMENTS / SPECIFICATIONS
It is the responsibility of each contractor, before submitting a pre-qualification
Proposal, to:
* Visit the Project site to become familiar with and satisfy the City and Arcadis
as to the general, local, and site conditions that may affect the proposal.
* Be familiar with all federal, state and local building codes, laws and
regulations.
* Examine the Permit Submission Construction Documents and
Specifications as prepared by the Architect.
Construction Documents will be forwarded to registered proposers in
electronic format.
QUESTIONS PERTAINING TO REQUEST FOR QUALIFICATIONS
All questions pertaining to the Request for Qualifications must be received by the
PM/CM by electronic mail no later than 2:00 p.m. on Thursday, July 16, 2026.
A copy shall also be sent to the Public Works Director, Department of Public
Works. No calls shall be placed to the City regarding this RFQ.
PM/CM: Robert Jones, Arcadis
Email: robert.jones@arcadis.com
Public Works Director, Department of Public Works: Daryl Braithwaite - City of
Takoma Park, Maryland
Email: darylb@takomaparkmd.gov
The PM/CM will transmit written responses to all participating firm(s) questions
received in writing. Oral statements may not be relied upon and will not be
binding or legally effective. All questions and answers will be provided to all
participating firm(s) by Addendum.
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SUBMISSION OF QUALIFICATIONS
Prequalification instructions and project information/reference form are attached.
Submit Qualifications by 2 PM., Friday, July 24, 2026, to:
City of Takoma Park
Public Works Department
31 Oswego Avenue
Silver Spring, Maryland 20910
Attention: Daryl Braithwaite, Director of Public Works
OPENING OF REQUEST FOR QUALIFICATIONS
Proposals will be opened privately. Any sections of your proposal that you deem
to be confidential shall be so identified and marked appropriately; however, the
City reserves the right to reject claims of confidentiality and advises respondents
that the City will consider blanket claims of confidentiality as to entire sections of
a submission to be presumptively insupportable.
PRE-QUALIFICATION INSTRUCTIONS
CITY OF TAKOMA PARK POLICE ENTRANCE RENOVATION AND ATRIUM
CLOSE-IN
PRE-QUALIFICATION FOR BID NO. PW-2026-01
All prospective bidders for BID NUMBER PW-2026-01 must complete this
application for pre-qualification according to the instructions and schedule
below. The Invitation for Bid will be forwarded only to those firms that are
approved by the Evaluation Committee through this process.
APPLICATION REQUIREMENTS
The applicant must complete and submit an original and one copy (for a total of
two sets), along with an electronic version (pdf) on a thumb drive, of the application
and all associated forms and attachments, which together comprise the
Application for Bidder Prequalification (referred to herein as the "application" or
"submittal"). The application shall be signed where indicated and submitted in a
sealed envelope to the City of Takoma Park. The application shall be submitted to
the location and by the date and time indicated in the RFQ announcement.
The time and date of receipt shall be indicated on the sealed envelope by the City
of Takoma Park. Timely submission is the sole responsibility of the applicant. Fax
or email copies will not be considered. Responses received after the specified
time will not be considered.
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Responses to the RFQ must be typed or neatly printed. The information presented
should be clear, complete, and concise. Answers to all criteria, all forms and
attachments shall be submitted in the order presented in this RFQ. All attachments
submitted shall be identified with the name of the applicant in the top right-hand
corner. Failure to submit a response on the forms included in this RFQ, provided
for that purpose, may be considered just cause for rejection of the response. The
RFQ forms may be recreated electronically provided the information on the form is
not altered. Modification of any portion of the solicitation may be cause for rejection
of the response. The City of Takoma Park reserves the right to decide, on a case-
by-case basis, at its sole discretion, whether to reject such an application as non-
responsive.
Only one submission may be made by the Applicant. If the submission is
dismissed or if the Applicant is not accepted, a second or revised submission will
not be considered.
EVALUATION
The City of Takoma Park reserves the right to waive any and all irregularities or
informalities in the submittal, to reject any and all applications, and to accept the
application(s) most favorable to the City of Takoma Park. Written notification of each
applicant's prequalification status will be provided within 30 days of the submission
deadline. In evaluating each application, the City of Takoma Park will consider, by
way of illustration and not limitation, the criteria included in this section.
A. NON-POINT RATING ITEMS
An unsatisfactory rating on any item in the category titled "non-point rating items"
will be considered sufficient cause to determine that an applicant is not qualified to
bid. The following are non-point criteria:
1. Responsiveness to RFQ - Only responsive applications will be
considered and evaluated. A responsive application must be completed
according to the instructions, include all required attachments and
requested information and is comprised of, but is not limited to the
following:
* Application For Bidder Prequalification
* Attachment A: Applicant Information
* Attachment B: Details of Past Projects
* Attachment C: Applicant Affidavit
* All additional information that is requested based on the applicant's
responses to the application.
2. Debarment Status - By submitting an application, the Applicant certifies
that neither it nor any affiliated entity is currently debarred from submitting
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bids or has otherwise agreed not to submit bids on contracts with any
government or business entity. If the applicant experiences a material
change in its debarment status after the application is submitted and prior
to the award of the contract for the project the applicant shall notify the
City of Takoma Park of the change in writing at the time the change
occurs or as soon thereafter as is reasonably practicable. If at any time
during the evaluation process the applicant is issued a debarment
judgment then this will be considered grounds for automatic
disqualification.
3. Liquidated Damages - Applicant must provide a statement indicating if
liquidated damages have been assessed on a project withing the last five
(5) years. If yes, provide an explanation for the liquidated damages.
4. Contractor's License - The applicant must provide a copy of their
Maryland Contractors License, or provide a statement indicating that they
are able to acquire one in a timely fashion consistent with the project
schedule.
5. Bonding Capacity/Statement - Applicants must provide a signed
statement from their Surety stating that, based on present circumstances,
the surety will be willing to provide bid, performance and payment bonds
for the applicant in connection with the Project.
6. Minimum Construction Experience - The minimum experience
requirement for prequalification is successful completion of at least one
Building Construction Project of $1 million or greater in the last five years.
B. POINT-RATING ITEMS
The applicant must achieve a minimum total score of 70% to be prequalified. In
considering a prospective bidder for prequalification, the City of Takoma Park shall
be the sole judge of the firm's financial soundness, history of satisfactory project
performance, whether or not the applicant possesses a sufficient number of
experienced qualified personnel at its management and supervisory level, and has
demonstrated a commitment on their projects to accommodating changes and
disruptions in the work, all of which indicate the ability to successfully complete the
Project at the lowest possible cost to the City of Takoma Park in accordance with
the Project schedule.
1. Project Experience - During evaluation of project experience, emphasis
will be placed on recent projects of a similar size and nature to the City of
Takoma Park Renovation Project, including applicant's ability to meet
scheduled completion dates. Preference will be given to firms with
experience on similar projects. At least one similar project must have
been started and completed within the last (5) five years.
2. Personnel Qualifications/Experience - The designated project
manager and superintendent's resumes must have experience on
projects of similar size and scope. Applicant must dedicate the proposed
personnel to the project and may not make changes without written
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approval from the City of Takoma Park. The qualifications of other
personnel will also be considered in this evaluation.
No substitutions of the Project Manager or Superintendent represented
above will be accepted without prior approval by the City of Takoma
Park. Request for approval to substitute may be submitted by the
contractor for reasons beyond his control. Approval by the City of
Takoma Park will not be granted unless the contractor can demonstrate
that the reason for the substitution is justified and the substituting
individual has, at minimum, an equivalent level of experience
comparable to that of the individual being substituted.
3. References - The City of Takoma Park intends to contact references
listed in the application and may contact other potential references if
referred to them in the course of this evaluation. The City of Takoma Park
reserves the right to contact any party it deems appropriate and by
submitting a response to this RFQ, the contractor releases the City of
Takoma Park and any references from all liability concerning this
exchange of information.
4. Financial Data - Financial data will be reviewed and compared to
industry standards.
5. Safety Performance - Safety data will be reviewed and compared to
industry standards.
6. Claims/Final Resolution/Judgments - Evaluation of this data will be
based on the number of affirmative answers to the questions and the
details provided in explanation for each occurrence.
7. Failure to Complete - Applicant - Evaluation of the applicant's failure to
complete projects will primarily be based on the number of occurrences
and the explanations for the failure to complete in conjunction with the
references on those projects.
8. Other Relevant Criteria - Any other relevant criteria deemed to be in the
best interest of the City of Takoma Park may be evaluated in determining
whether or not to accept an applicant's submission. The evaluation may
also consider any additional references or experience with the City of
Takoma Park projects when determining acceptability of an applicant.
APPEAL PROCESS
Applicants who have been disqualified will be notified in writing by the Evaluation
Committee. Applicants will then have three (3) working days in which to submit in
writing with supporting documentation, reasons as to why the Evaluation
Committee should change its position. After appropriate review, the Evaluation
Committee will inform the Applicant in writing as to its decision.
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Applicants who are aggrieved by the Evaluation Committee's action may appeal in
writing to the Deputy City Manager. The time limit for requesting an appeal shall
be three (3) working days following receipt by the Applicant of the Evaluation
Committee's decision.
Following review of the appeal, the Deputy City Manager shall make a
determination on the issues in question and notify the Applicant of the findings
concerning their appeal.
The Deputy City Manager's decision to disqualify a prospective Applicant is final.
PROCUREMENT LAW
Prequalification and bidding procedures will be administered in accordance with
applicable law including City of Takoma Park Procurement Code.
ADDENDA AND INTERPRETATIONS
All requests for interpretation of the RFQ and the associated application and
attachments must be made by electronic mail to Arcadis and the City of Takoma
Park Public Works Director. All questions pertaining to the Request for
Qualifications must be received by the PM/CM and Public Works Director by way
of electronic mail no later than 2:00 p.m. on Thursday, July 16, 2026.
PM/CM: Robert Jones, Arcadis
Email: robert.jones@arcadis.com
Public Works Director, City of Takoma Park: Daryl Braithwaite
Email: darylb@takomaparkmd.gov
The PM/CM will transmit written responses to all participating firm(s) questions
received in writing. Oral statements may not be relied upon and will not be
binding or legally effective. All questions and answers will be provided to all
applicants by Addendum.
Any and all such interpretations and any supplemental instructions or changes will
be in the form of written addenda which, if issued, will be sent to all prospective
applicants at the email addresses furnished for such purposes, not later than 4
days (July 20, 2026) prior to the date fixed for submittal of the application.
Applicants are encouraged to confirm receipt of all addenda by email response.
Failure of any applicant to receive any such addenda shall not relieve such
applicant from any obligation under its application as submitted. All addenda so
issued shall become part of the RFQ and must be signed by all applicants and
returned to the City of Takoma Park with the application.
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NOTICE OF SUBSTANTIAL CHANGES
If the applicant experiences a material change in its debarment status, financial
condition, corporate structure or personnel after the application is submitted and
prior to the award of the contract for the project, the applicant shall notify the City
of Takoma Park and Arcadis of the change in writing at the time the change occurs
or as soon thereafter as is reasonably practicable.
Failure to notify the City of Takoma Park and Arcadis of any material change in the
applicant's debarment status, financial condition, corporate structure or personnel
may constitute grounds for rescinding a "qualified to bid" rating or for rejection of a
bid.
MISREPRESENTATION
If any applicant knowingly makes a misrepresentation in submitting information to
the City of Takoma Park, or fails to provide all required information, such
misrepresentation or omission will be sufficient grounds for rescinding a "qualified
to bid" rating or for rejection of a bid submitted as a result of this prequalification.
COLLUSION AMONG APPLICANTS
More than one response from an individual, firm, partnership, corporation, or
association under the same or different name will be rejected. Any or all
responses will be rejected if there is any reason for believing that collusion exists
among the applicants. Participants in such collusion may not be considered in
future bids for the same work. Each prospective Bidder, by submitting a response,
certifies that they are not a party to any collusive action or to any action that is
otherwise unlawful. Nothing in this section will preclude a firm acting as a
subcontractor to be included as a subcontractor for two or more prime contractors
submitting a response for the Work.
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APPLICATION FOR BIDDER PREQUALIFICATION
This page shall be the cover page for the original application and each copy. All attachments
and any additional information should be included with the original and each copy.
1. Applicant Name: ______________________________________________________
Provide all names under which the applicant does business:
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
Is the applicant related to another firm as a parent, subsidiary, or affiliate? Yes___
No___
If yes, attach names and addresses for all affiliated, parent and/or subsidiary
companies, and state the nature of each affiliation.
2. Address: _____________________________________________________________
________________________________________________________________
____________________________________________________________________
3. Tax Identification Number (EIN/SSN):______________________________________
4. Is applicant a corporation? Yes_______, No_______
If yes, what is the State of incorporation? _______________________________
5. If not incorporated, specify method and date of organization: ____________________
____________________________________________________________________
If a partnership, attach partnership details (such as partner's names and individual
contact information for each partner). If a Joint Venture (JV), attach the JV agreement
and provide details of the intended role of each JV member, including appropriate
additional attachments (at a minimum an Attachment C for each JV member).
6. Initial if: Minority Owned: _______, Women Owned: _______, Neither: _______.
If so, provide, as attachment, any governmental certifications thereof.
7. Specify the percentage of the contract value, that the applicant expects to subcontract:
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
8. Provide contact information including name, title, phone number and email address of
the person who can respond authoritatively to any questions regarding this response:
____________________________________________________________________
____________________________________________________________________
Signed by: _____________________________Phone No. _____________________
Printed Name, Title_____________________________________________________
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