26-051 T0033 CDBG Northwind Drive Sidewalk and Pedestrian Crossing

INVITATION TO BID
26-051
T0033-08 CDBG Northwood Drive Sidewalk and Pedestrian Crossing
BID DUE DATE & OPENING July 7, 2026, 2:00 PM EST
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NON-MANDATORY PRE-BID CONFERENCE ATTENDANCE
Time: June 11, 2026, 11:00 AM Eastern Time (US and Canada)
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QUESTIONS DUE
June 15, 2026, 5:00 P.M.
Bids shall only be accepted online through the Bonfire Portal at:
https://sandysprings.bonfirehub.com/projects/233226/details
Any proposal submitted in any other format (email, paper, fax, mail, etc.) will not be accepted for any reason.
GENERAL INFORMATION:
This is a Section 3 Covered Contract under HUD Act of 1968. Section 3 Workers and Business Concerns are
encouraged to apply.
1. All communications regarding this solicitation must be with the assigned Procurement Agent, Edward S
McAdoo III, purchasing@sandyspringsga.gov.
2. All questions or requests for clarification must be sent via Bonfire under Message Vendor Discussions:
https://sandysprings.bonfirehub.com/projects/233226/details Questions are due no later June 15, 2026, 5:00
p.m. Questions received after this date and time may not be answered. There is a pre-bid meeting associated
with this solicitation.
3. Questions and clarifications will be answered in the form of an addendum. Any addenda, schedule changes and
other important information regarding the solicitation related to this solicitation will be posted on Bonfire
website at https://sandysprings.bonfirehub.com/projects/233226/details. It is the Offeror's responsibility to
check the Bonfire portal for any addendum or other communications related to this solicitation.

4. The City of Sandy Springs is accepting sealed bids from highly qualified firms meaning a Prequalified
Prime Contractor listed by the Georgia Department of Transportation, Office of Contract Administration
for the ITB 26-051, City of Sandy Springs, T0033-08 CDBG Northwood Drive Sidewalk and Pedestrian
Crossing for the Public Works Department. The contractor must self- perform tasks constituting a
minimum of fifty-one percent (51%) of the value of the contract. Work will be done in accordance with
Georgia Department of Transportation's (GDOT) Standard Drawings, Standard Specifications, and Pay
Items Index as standards and specifications for the construction and completion of the work required.
4. The form of contract ("Contract") the City intends to execute with the successful Offeror is included in this
ITB. Offerors are urged to read this Contract, including exhibits carefully prior to submitting a bid. In general,
the City is unable to negotiate or revise contract provisions. If an Offeror believes certain contract provisions
are out of date, not applicable or place an undue burden or cost on the Offeror or the City, the Offeror must
address these concerns in writing during the question-and-answer period. The Procurement Manager will
review and determine the appropriate response. If the City determines a change is warranted, an addendum
will be posted to this ITB. If a firm is unwilling to execute the Contract, whether modified by addendum or not,
a bid should not be submitted.
5. The City of Sandy Springs reserves the right to reject all bids and to waive technicalities and informalities,
and to make award in the best interest of the City of Sandy Springs.
6. The City of Sandy Springs is not responsible for any technical difficulties. It is highly recommended that all
potential contractors submit their quotes prior to the due date of this solicitation.
All bidders must comply with the general requirements, special and Federal provisions of the bid
information and instructions enclosed herein. It is important for interested bidders to review all bid
documents carefully. The T0033-08 Northwind Drive Sidewalk and Pedestrian Crossing Project is
being constructed with Community Development Block Grant (CDBG) funds. CDBG funds are made
available to the City of Sandy Springs through a partnership with the U.S. Department of Housing
and Urban Development (HUD). Consistent with other Federal programs, CDBG requires
compliance with various Federal laws, regulations and guidelines throughout the Invitation to Bid
procurement process; project construction and project close-out. Important laws and regulations
the successful Contractor and his/her Subcontractors must comply with include, but a not limited
to, the following:
Title VII of the Civil Right Act of 1964
2 CFR 200.318 and 24 CFR 570.611 Conflict of Interest provisions
29 CFR Parts 1, 3, 5, 6, and 7 Davis-Bacon Act
40 U.S.C. 3701-3708 Contract Work Hours and Safety Standards Act
24 CFR Part 75 Section 3
TERMS & CONDITIONS
1. All applicable Federal and State of Georgia laws and City of Sandy Springs ordinances, licenses and regulations
of all agencies having jurisdiction shall apply to Offerors throughout and are incorporated herein.
2. Professionals requiring special licenses shall be licensed in the State of Georgia, and shall be responsible for
those portions of the work as may be required by law.

3. No bid shall be accepted from, and no contract will be awarded to, any person, firm, or corporation that (i) is
in arrears to the City with respect to any debt, (ii) is in default with respect to any obligation to the City, or
(iii) is deemed irresponsible or unreliable by the City.
4. The City shall be able to request of Offeror satisfactory evidence that it has the necessary financial resources
to accomplish the requirements of the contract.
5. From the date this ITB is issued until a firm is selected, Offerors are not allowed to communicate with any
staff or elected officials of the City regarding this solicitation, except at the direction of Edward McAdoo III,
Procurement Agent in charge of this solicitation. Any unauthorized contact may disqualify the Offeror from
further consideration. Contact information for the single point of contact is as follows:
Edward S McAdoo III, Procurement Agent
City of Sandy Springs
1 Galambos Way
Sandy Springs, Georgia 30328
Email: emcadoo@sandyspringsga.gov
6. All Offerors are hereby notified that any digital content, applications, websites, or technology services
provided under this solicitation must comply with the accessibility standards established under the Americans
with Disabilities Act (ADA) and Web Content Accessibility Guidelines (WCAG) 2.1 Level AA. Offerors must
demonstrate their ability to deliver products and/or services that are accessible to individuals with disabilities,
including compatibility with assistive technologies such as screen readers, keyboard navigation, and voice
recognition tools.
7. While the City has every intention to make an award as a result of this solicitation, issuance of the ITB in no
way constitutes a commitment by the City to award and execute a contract. Upon a determination such
actions would be in its best interest, the City, in its sole discretion, reserves the right to:
a. Cancel or terminate this ITB at any time. A notice of cancellation will be issued. If the ITB is
cancelled, the City will not reimburse any Offeror for preparation of its Proposal. Proposals may
be returned upon request if unopened;
b. Reject any or all Bids received, make a contract award based directly on the Proposals received
in the best interest of the City, in its sole discretion, or enter into further discussions with one (1)
or more Offerors;
c. Waive and/or amend any undesirable, inconsequential, or inconsistent provisions/specifications
of this ITB which would not have significant impact on any Proposal;
d. Make partial award or no award if it is in the best interest of the City to do so; and
e. Terminate any contract if the City determines adequate funds are not available.
DEFINITIONS
SSPWD: Sandy Springs Public Works Department

ADA: Americans with Disabilities Act. The federal act that gives civil rights protections to the disabled
similar to those provided to individuals based on race, color, sex, national origin, age and religion. It
guarantees equal opportunity for individuals with disabilities in public accommodations,
employment, transportation, state and local government services and telecommunications.
Copeland Act (Anti-Kickback Act): the Federal Act that makes it a Federal crime for anyone to require
any laborer or mechanic (employed on a Federal or Federally-assisted project) to kickback (i.e., give
up or pay back) any part of their wages. The Copeland Act requires every employer (contractors and
subcontractors) to submit weekly payroll reports (CPRs) and regulates permissible payroll deductions
CONTRACT DOCUMENTS: Contract Agreement. General Conditions, Appendices, Special Provisions,
Technical Specifications, Drawings and Plans, Bidding Documents, Exhibits
EA: Each PSI: Pounds Per Square Inch
GAL: Gallon MUTCD: Manual on Uniform Traffic Control Devices
LF: Lineal Feet Contractor: The Prime Contractor for the Construction
LS: Lump Sum
SY: Square Yard
TN: Ton

SCOPE OF SERVICES
General Provisions:
The CDBG Northwood Drive Sidewalk and Pedestrian Crossings project (City project # T0033-08) will construct
two signalized mid-block pedestrian crossings equipped with rectangular rapid flashing beacons (RRFBs) to
enhance pedestrian safety. Existing sidewalks will also be upgraded to meet the City's street framework and ADA
standards, ensuring accessibility and compliance. As part of these improvements, 316 linear feet of existing
sidewalk will be replaced with a new 6-foot-wide sidewalk. Additionally, twelve existing curb ramps will be
reconstructed and upgraded to meet ADA requirements. To further improve pedestrian visibility and comfort,
eight new pedestrian lights will be installed along the south side of Northwood Drive. The project is to be funded
through a U.S. Department of Housing and Urban Development (HUD), Community Development Block Grant
(CDBG) issued to the City of Sandy Springs.
The Contractor must perform at least 51% of work and must be a pre-qualified Prime Contractor listed by the
Georgia Department of Transportation.
The Contractor shall provide the necessary machinery, tools, apparatus, other means of construction and all
materials and labor specified in the Contract Documents or as necessary to complete the City of Sandy Springs
project T0033-08 CDBG Northwood Drive Sidewalk and Pedestrian Crossings as per the attached plans. Through
vehicular access and two-way traffic must be maintained during project construction.
Unless otherwise directed, all work performed shall be in accordance with the Georgia Department of
Transportation Standard Specifications, Construction of Transportation Systems (current edition). SEE ALSO
"SPECIAL PROVISIONS", AND THE CONSTRCTUION PLANS, PROVIDED WITH "REQUEST FOR BID" DOCUMENTS.
The Contractor shall be responsible for obtaining any permits and providing the notice to the City of Sandy
Springs.
Any contract quantities above the plan quantities will be placed as directed by Engineer. Any quantities paid for
under the "miscellaneous construction" pay item will be placed as directed by Engineer and the contractor will
provide a quote for review by the Engineer prior to execution of work.
There is no City furnished equipment to be installed by the contractor.
This procurement has Davis Bacon Act and Build America Buy America requirements
This Project is subject to the Build American, Buy America Act (BABAA) requirements under Title IX of the
Infrastructure Investment and Jobs Act ("IIJA"), Pub. L. 177-58. Absent an approved waiver, all iron, steel,
manufactured products, and construction materials used in this project must be produced in the United States,
as further outlined by the Office of Management and Budget's Memorandum M-22-11, Initial Implementation
guidance on Application of Buy America Preference in Federal Financial Assistance Programs for Infrastructure,
April 18, 2022.
Any request for substitute or "or equal" shall include the Manufacturer's Certification of compliance with the
Build America, Buy America Act (BABAA) requirements mandated by Title IX of the Infrastructure Investment
of the and Jobs Act ("IIJA"), Pub. L. 177-58. If the Instructions include a Federal requirements section, include
the following: BABAA requirements apply to this project.
All requirements of the Build America, Buy America (BABA) Act, 41 USC 8301 note, and all applicable rules and
notices, as may be amended, shall be complied with if applicable to the infrastructure project. Pursuant to

HUD's Notice, "Public Interest Phased Implementation Waiver for FY 2022 and 2023 of Build America, Buy
America Provisions as Applied to Recipients of HUD Federal Financial Assistance" (88 FR 17001), any funds
obligated by HUD on or after the applicable listed effective dates, are subject to BABA requirements, unless
excepted by a waiver.
The Disadvantaged Business Enterprise (DBE) program remains in effect for this contract in accordance with 49
CFR Part 26. However, pursuant to current guidance related to the DBE Program Implementation Modifications
Interim Final Rule (IFR), no DBE contract goal has been established for this procurement.
Bidders are advised to carefully and thoroughly review Exhibit P for the specific Federal provisions
that must be met over the course of the project. Special attention should be paid to the requirements
of the Davis-Bacon Acts (DBA) and Contract Work Hours and Safety Standards Act (CWHSSA)
requirements described in Exhibit P. The Contractor and all Subcontractors will be required to:
1. Pay not less than the wage rates published in the applicable wage decision included in the
bidding instructions required by the DBA provided in Exhibit P; wage decision
GA20260001 1/2/2026, and
2. Include a certification that the appropriate wages have been paid with the submission of each
payroll form.
The wage rates published in wage decision #GA20260001 1/2/2026 in Exhibit P must be used in the
preparation of each bid proposal. Bid proposals must reflect payment to laborers and mechanics of
not less than the minimum pay rates for all classifications working on the Project. In the event that a
wage classification is not included in the wage decision needed to prepare bids, the bidder should
contact the City for assistance. All correspondence must be via email to Edward McAdoo III at
purchasing@sandyspringsga.gov. Bidders must reference "ITB # 26-051, T0033-08
"Northwood Drive Sidewalk and Pedestrian Crossing" in the subject line when requesting or providing
information.
In addition to the payment of wages published in wage decision #GA20260001 1/2/2026 by the U.S.
Department of Labor (DOL), time and a half must also be paid to classifications listed on the wage
decision for all hours worked in excess of forty (40) hours as required by CWHSSA. To assist bidders
in understanding the labor standards requirements that apply to Contractors and Subcontractors on
this Project, the City has provided a link to the HUD Office of Labor Relations (OLR) publication Making
Davis-Bacon Work: A Contractor's Guide to Prevailing Wage Requirements for Federally-Assisted
Construction Projects:
https://portal.hud.gov/hudportal/HUD?src=/program_offices/administration/hudclips/guidebooks/4812LR
This publication provides guidance to bidders on complying with DBA, CWHSSA and other Federal
labor standards requirements over the course of the Project. Bidders can also refer to Exhibit P:
Federal Labor Standards HUD Form 4010 of the Contract Agreement for labor standards requirements
that must be met. Exhibit Q must be included in all subcontracts and lower-tier subcontracts for the
Project.
Bidders are advised to carefully review the Section 3 clause in Section 7.4 of the Contract Agreement,
as well as the Section 3 Contractor and Subcontractor compliance certifications included in Exhibit P.
The Federal Section 3 regulations (24 CFR Part 75) apply to this contract; however, Section 3
requirements are only triggered when building trades work is subcontracted and those subcontracts
are greater than $100,000 and/or new employees are hired for this Project. These conditions are
described in the certification executed by the Contractor and each Subcontractor included with the

bidding instructions. The Contractor and any Subcontractor(s) working on the Project are required to
maintain records of their compliance or efforts to comply, to the greatest extent feasible, with Section
3 and will submit evidence to the City for its Project files.
Bidders are directed to Exhibit P for outreach and participation requirements that apply to contracting
and subcontracting with Minority, Women-owned and Small Business Enterprises (M/W/SBEs) for this
Project. Bidders must show evidence of their efforts to solicit participation from M/W/SBEs in
contracting and subcontracting for this Project by providing the required information on the List of
Subcontractors Form included in the Bid Instructions.
There is no City furnished equipment to be installed by Contractor.
Bonds will be required for this project.
1. The selected contractor shall be able to start work within ten (10) calendar days after the
"Notice to Proceed" is issued. The time of completion for the project is two hundred seventy
(270) calendar days from the date of the "Notice to Proceed."
2. Work hours for the project are between 8:00 AM-5:00 PM Monday through Friday.
3. There is no City furnished equipment to be installed by the contractor.
4. Bonds will be required for this project if proposal is over $100,000.00.
5. Contractor Shall not be permitted to be working on the following Government Holidays:
Holiday Dates
Memorial Day May 22, 2026 - May 25, 2026 (weekend)
Independence Day July 3, 2026 - July 5, 2026 (weekend)
Veterans Day November 11, 2026
Labor Day September 4, 2026 - September 7, 2026 (weekend)
Columbus Day October 10, 2026 - October 12, 2026 (weekend)
Thanksgiving Day November 25, 2026 - November 29, 2026 (weekend)
Christmas Day December 24, 2026 - December 27, 2026
New Year's Day December 31, 2026 - January 3, 2027
Martin Luther King, Jr. Day January 16, 2027 - January 18, 2027 (weekend)
President's Day February 13, 2027 - February 15, 2027 (weekend)
Memorial Day May 28, 2027 - May 31, 2027 (weekend)
Independence Day July 2, 2027 - July 4, 2027 (weekend)
Labor Day September 3, 2027 - September 6, 2027
Columbus Day October 9, 2027-October 11, 2027
Veterans Day November 11, 2027
Thanksgiving Day November 24, 2027-November 28, 2027
Christmas Day December 24, 2027-December 26, 2027
In addition, at the discretion of the Engineer and/or City personnel, no lane closures, detours,
or pacing of traffic will be allowed between the hours of 5:00 AM and 10:00 PM from the day
preceding any National Holiday through the first workday after the Holiday.
BIDDING INSTRUCTIONS

Failure to submit the following bid documents may result in the bid being deemed non-
responsive and the bid shall be rejected:
City Bid Form
City Qualification Signature and Certification Form
Bid Schedule
Bid Price Certification
E-verify Affidavit under O.C.G.A. 13-10-91(b)(1)
Addenda Acknowledgment
Certification of Sponsor Drug Free Workplace
Georgia Security Immigration Compliance Act Affidavit
Request for References
Certificate of Insurance (Evidence of Insurance)
Notice to Contractors Compliance with Electrical Safety Provisions
Affidavit verifying Status for City Public Benefit Application
Vendor Responsibility Questionnaire
Corporate Certificate
Georgia Business License
Bid Bond (If Bid Price Exceeds $100,000 and 5% of bid submission)
Buy America Certificate Certification of Primary Participant Regarding Debarment,
Suspension, and Other Responsibility Matters
Certification Of Lower -Tier Participant Regarding Debarment, Suspension, And
Other Ineligibility And Voluntary Exclusion
Certification Regarding Lobbying Disclosure of Lobbying Activities
Section 3 Documentation (if Applicable)
GDOT Pre-Qualified Contractor
Upon award of contract the following items shall also be submitted:
Performance Bond
Payment Bond
Signed Contract

BID FORM
(Bidder to sign and return)
TO: PURCHASING DIRECTOR
CITY OF SANDY SPRINGS
SANDY SPRINGS, GEORGIA 30350
Ladies and Gentlemen:
In compliance with your Invitation To Bid, the undersigned, hereinafter termed the Bidder, proposes to
enter into a Contract with the City of Sandy Springs, Georgia, to provide the necessary machinery, tools,
apparatus, other means of construction, and all materials and labor specified in the Contract Documents
or as necessary to complete the Work in the manner therein specified within the time specified, as therein
set forth, for:
ITB 26-051 Northwood Drive Sidewalk and Pedestrian Crossing
The Bidder has carefully examined and fully understands the Contract, Specifications, and other documents
hereto attached, has made a personal examination of the Site of the proposed Work, has satisfied himself as
to the actual conditions and requirements of the Work, and hereby proposes and agrees that if his bid is
accepted, he will contract with the City of Sandy Springs in full conformance with the Contract Documents.
Unless otherwise directed, all work performed shall be in accordance with the Georgia Department of
Transportation Standard Specifications, Construction of Transportation Systems (current edition). All
materials used in the process of completion of the work included in the Contract will be furnished from
Georgia Department of Transportation certified suppliers only.
It is the intent of this Bid to include all items of construction, and all Work called for in the Specifications,
or otherwise a part of the Contract Documents.
In accordance with the foregoing, the undersigned proposes to furnish and construct the items listed in
the attached Bid schedule for the unit prices stated.
The Bidder agrees that the cost of any work performed, materials furnished, services provided, or expenses
incurred, which are not specifically delineated in the Contract Documents, but which are incidental to the
scope, intent, and completion of the Contract, shall be deemed to have been included in the prices bid for
the various items scheduled.
The Bidder further proposes and agrees hereby to promptly commence the Work with adequate forces and
equipment within ten (10) calendar days from receipt of Notice to Proceed and begin planting procedures
within two hundred seventy (270) calendar days of the effective date on the Notice to Proceed.
The Bidder shall be responsible for installing and maintaining the "Best Management Practices" (BMP's)
throughout the term of the project.
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Bidder's representation section: Bidder is familiar with all laws and regulations that may affect cost,
progress, and performance of the work, including BABAA requirements.
If this bid shall be accepted by the City of Sandy Springs and the undersigned shall fail to execute a
satisfactory contract in the form of said proposed Contract, and give satisfactory Performance and Payment
Bonds, or furnish satisfactory proof of carriage of the insurance required within ten days from the date of
Notice of Award of the Contract, then the City of Sandy Springs may, at its option, determine that the
undersigned abandoned the Contract and there upon this bid shall be null and void, and the sum stipulated
in the attached Bid Bond or certified check shall be forfeited to the City of Sandy Springs as liquidated
damages.
Bidder acknowledges receipt of the following addenda:
Addendum No. Date Received
Bidder further declares that the full name and resident address of Bidder's Principal is as follows:
Signed, sealed, and dated this day of
Bidder
Company Name
Seal
Bidder Mailing Address:
By:
Title: _
By:
Title:
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