SYNTHETIC TURF REPLACEMENT RIVER BLUFF HIGH SCHOOL

Agency:	Lexington County School District One
State:	South Carolina
Type of Government:	State & Local
NAICS Category:	238990 - All Other Specialty Trade Contractors
Posted Date:	Mar 7, 2024
Due Date:	Mar 25, 2024
Solicitation No:	B2024.3
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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Lexington County School District

One

INVITATION FOR BIDS

Solicitation

Number:

Date Issued:

Procurement

Officer:

Phone:

E-Mail Address:

B2024.3

02/05/2024

Elizabeth Marsh, CPPB,

NIGP-CPP

(803) 821-1176

emarsh@lexington1.net

DESCRIPTION: SYNTHETIC TURF REPLACEMENT RIVER BLUFF HIGH SCHOOL

The Term "Of er" Means Your "Bid" or "Proposal". Your of er must be submitted in a sealed package. Solicitation

Number & Opening Date must appear on package exterior. See "Submitting Your Offer" provision.

SUBMIT YOUR SEALED OFFER TO THE FOLLOWING ADDRESSES BELOW:

PHYSICAL/MAILING ADDRESS:

Lexington School District One

Attn: Procurement Services

100 Tarrar Springs Road

Lexington, South Carolina 29072

SUBMIT OFFER BY (Opening

Date/Time): 03/13/2024, 3:00 PM ET

(See "Deadline For Submission Of Offer"

provision)

QUESTIONS MUST BE RECEIVED BY:

02/14/2024, 1:00 PM ET (See "Questions From

Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: One Original Copy & One Digital Copy on USB Drive

CONFERENCE TYPE: Pre-Bid Meeting & Site Visit

DATE & TIME: 2/12/2024 10:00 AM ET

LOCATION: River Bluff High School ,

320 Corley Mill Road ,Lexington, SC 29072

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)

AWARD &

Award will be posted at the Physical Address above on 03/22/2024. The award, notice of this

AMENDMENTS solicitation, any amendments, and any related notices will be posted at the following web address:

https://www.lexington1.net/Page/4030

You must submit a signed copy of this form with Your Offer. By submitting a bid or proposal, You agree to be bound by the terms of the Solicitation. You agree to

hold Your Offer open for a minimum of 60 calendar days after the Opening Date. (See "Signing Your Offer" provisions.)

NAME OF OFFEROR:

(full legal name of business submitting the offer)

OFFEROR'S TYPE OF ENTITY:

(Check one)

AUTHORIZED SIGNATURE:

(Person must be authorized to submit binding offer to contract on behalf of

Offeror.)

TITLE:

(business title of person signing above)

PRINTED NAME:

DATE SIGNED:

(printed name of person signing above)

Email Address:

___ Sole Proprietorship

____ Partnership

____ Corporate entity (not tax-exempt)

____ Tax exempt corporate entity

____ Government entity (federal, state, or local)

____ Other _________________________

(See “Signing your Offer” provision)

INSTRUCTIONS REGARDING OFFEROR’S NAME: Any award issued will be issued to, and the contract will be formed with, the entity identified as the

Offeror. The entity named as the Offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the

branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

STATE OF INCORPORATION

TAXPAYER IDENTIFICATION NO.

(If you are a corporation, identify the state of

incorporation.)

(See "Taxpayer Identification Number" provision)

PAGE TWO

(Return Page Two with Your Offer)

HOME OFFICE ADDRESS (Address for Offeror's home

office

principal place of business)

NOTICE ADDRESS (Address to which all

procurement and contract related notices should be

sent.) (See "Notice" clause)

Area

Code:

Number:

Email Address:

Extension Facsimile:

PAYMENT ADDRESS (Address to which payments will

be sent.) (See "Payment" clause)

ORDER ADDRESS (Address to which purchase

orders will be sent) (See "Purchase Orders and

"Contract Documents" clauses)

____Payment Address same as Home Office Address

____Payment Address same as Notice Address (check

only one)

____Order Address same as Home Office Address

____Order Address same as Notice Address (check only

one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledge receipt of amendments by indicating amendment number and its date of issue. (See "Amendments

to Solicitation" Provision)

Amendment Amendment Amendment Amendment Amendment

No.

Issue Date

No.

Issue Date

No.

Amendment

Issue Date

Amendment

No.

Amendment

Issue Date

DISCOUNT FOR

PROMPT PAYMENT

(See "Discount for

Prompt Payment"

clause)

10 Calendar Days

(%)

20 Calendar Days

(%)

30 Calendar Days (%)

_____Calendar Days

(%)

MINORITY PARTICIPATION

Please answer the following question:

Are you certified as a MOB/WOB (minority-owned business/woman-owned business) by the State of South Carolina?

☐ Yes ☐ ☐No

If yes, provide certification number: ____________________________.

PAGE TWO

End of Page Two

TABLE OF CONTENTS

Scope of Solicitation

II.

Instructions to Offerors

General Instructions

Special Instructions

III. Scope of Work / Specifications

IV. Information for Offerors to Submit

Qualifications

VI. Award Criteria

VII. Terms and Conditions

General

Special & Liquidated Damages

VIII. Bidding Schedule

Subcontractor Information

XI. Attachments to Solicitation

I. SCOPE OF SOLICITATION

Lexington County School District One is soliciting competitive sealed bids from qualified sources to replace the synthetic turf at

River Bluff High School.

ACQUIRE SERVICES: The purpose of this solicitation is to provide services complying with the enclosed description and/or

specifications and conditions.

II. INSTRUCTIONS TO OFFERORS - A. GENERAL INSTRUCTIONS

AMENDMENTS TO SOLICITATION: (a) The Solicitation may be amended at any time prior to opening. All actual and

prospective Offerors should monitor the following web site for the issuance of Amendments:

http://www.lexington1.net/departments/procurement/solicitations-and-awards (b) Offerors shall acknowledge receipt of any

amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in

the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder

received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged.

AWARD NOTIFICATION: Notice regarding any award, cancellation of award, or extension of award will be posted at the

location and on the date specified on the Cover Page or, if applicable, any notice of extension of award. Should the contract resulting

from this Solicitation have a total or potential value in excess of fifty thousand dollars, such notice will be sent electronically to all

Offerors responding to the Solicitation and any award will not be effective until the calendar day (including weekends and holidays)

immediately following the seventh business day after such notice is given.

BID / PROPOSAL AS OFFER TO CONTRACT: By submitting Your Bid or Proposal, You are offering to enter into a contract

with the District. Without further action by either party, a binding contract shall result upon final award. Any award issued will be

issued to, and the contract will be formed with, the entity identified as the Offeror on the Cover Page. An Offer may be submitted by

only one legal entity; “joint bids” are not allowed.

BID ACCEPTANCE PERIOD: In order to withdraw Your Offer after the minimum period specified on the Cover Page, You must

notify the Procurement Officer in writing.

BID IN ENGLISH & DOLLARS: Offers submitted in response to this solicitation shall be in the English language and in US

dollars, unless otherwise permitted by the Solicitation.

CERTIFICATE OF INDEPENDENT PRICE DETERMINATION:

GIVING FALSE, MISLEADING, OR INCOMPLETE INFORMATION ON THIS CERTIFICATION MAY RENDER YOU

SUBJECT TO PROSECUTION UNDER SECTION 16-9-10 OF THE SOUTH CAROLINA CODE OF LAWS AND OTHER

APPLICABLE LAWS.

(a) By submitting an offer, the Offeror certifies that-

(1) The prices in this offer have been arrived at independently, without, for the purpose of restricting competition, any consultation,

communication, or agreement with any other Offeror or competitor relating to-

(i) Those prices;

(ii) The intention to submit an offer; or

(iii) The methods or factors used to calculate the prices offered.

(2) The prices in this offer have not been and will not be knowingly disclosed by the Offeror, directly or indirectly, to any other

Offeror or competitor before bid opening (in the case of a sealed bid solicitation) or contract award (in the case of a negotiated

solicitation) unless otherwise required by law; and

(3) No attempt has been made or will be made by the Offeror to induce any other concern to submit or not to submit an offer for the

purpose of restricting competition.

(b) Each signature on the offer is considered to be a certification by the signatory that the signatory-

(1) Is the person in the Offeror’s organization responsible for determining the prices being offered in this bid or proposal, and

that the signatory has not participated and will not participate in any action contrary to paragraphs (a)(1) through (a)(3) of this

certification; or

(2)(i) Has been authorized, in writing, to act as agent for the Offeror’s principals in certifying that those principals have not

participated, and will not participate in any action contrary to paragraphs (a)(1) through (a)(3) of this certification [As used in this

subdivision (b)(2)(i), the term "principals" means the person(s) in the Offeror’s organization responsible for determining the prices

offered in this bid or proposal];

(ii) As an authorized agent, does certify that the principals referenced in subdivision (b)(2)(i) of this certification have not

participated, and will not participate, in any action contrary to paragraphs (a)(1) through (a)(3) of this certification; and (iii) As an

agent, has not personally participated, and will not participate, in any action contrary to paragraphs (a)(1) through (a)(3) of this

certification.

(c) If the Offeror deletes or modifies paragraph (a)(2) of this certification, the Offeror must furnish with its offer a signed statement

setting forth in detail the circumstances of the disclosure. [02-2A032-1]

CERTIFICATION REGARDING DEBARMENT AND OTHER RESPONSIBILITY MATTERS:

(a)(1) By submitting an Offer, Offeror certifies, to the best of its knowledge and belief, that-

(i) Offeror and/or any of its Principals-

(A) Are not presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any state or

federal agency;

(B) Have not, within a three-year period preceding this offer, been convicted of or had a civil judgment rendered against them for:

commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, state,

or local) contract or subcontract; violation of Federal or state antitrust statutes relating to the submission of offers; or commission of

embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, or receiving

stolen property; and

(C) Are not presently indicted for, or otherwise criminally or civilly charged by a governmental entity with, commission of any of

the offenses enumerated in paragraph (a)(1)(i)(B) of this provision.

(ii) Offeror has not, within a three-year period preceding this offer, had one or more contracts terminated for default by any public

(Federal, state, or local) entity.

(2) "Principals," for the purposes of this certification, means officers; directors; owners; partners; and, persons having primary

management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a subsidiary,

division, or business segment, and similar positions).

(b) Offeror shall provide immediate written notice to the Procurement Officer if, at any time prior to contract award, Offeror learns

that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. (c) If Offeror is

unable to certify the representations stated in paragraphs (a)(1), Offer must submit a written explanation regarding its inability to

make the certification. The certification will be considered in connection with a review of the Offeror's responsibility. Failure of the

Offeror to furnish additional information as requested by the Procurement Officer may render the Offeror non-responsible.

(d) Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render, in good

faith, the certification required by paragraph (a) of this provision. The knowledge and information of an Offeror is not required to

exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. (e) The certification in

paragraph (a) of this provision is a material representation of fact upon which reliance was placed when making an award. If it is

later determined that the Offeror knowingly or in bad faith rendered an erroneous certification, in addition to other remedies

available to the District, the Procurement Officer may terminate the contract resulting from this solicitation for default.

CIVIL RIGHTS PROVISIONS: The contractor providing services under this Invitation to Bid must comply with the provisions of the

Civil Rights Act of 1964, as amended. The contractor must comply with applicable federal, state, and local laws and regulations

pertaining to wages, hours, and conditions of employment. In connection with contractor’s performance of work under this contract,

contractor agrees not to discriminate against any employee(s) or applicant(s) for employment because of race, color, national origin,

sex, age, or disability. In accordance with Federal law and U.S. Department of Agriculture policy, this institution is prohibited from

discriminating on the basis of race, color, national origin, sex. age or disability. To file a complaint, write USDA, Director, Office of

Adjudication, 1400 Independence Avenue, SW, Washington, DC 20250-9410 or call toll free at (866) 632-9992. Individuals who are

hearing impaired or have speech disabilities may contact USDA through the Federal Relay Service at 800-877-8339; of 800-845-6136

(Spanish). USDA is an equal opportunity provider and employer.

CODE OF LAWS AVAILABLE: The South Carolina Code of Laws is available at

https://www.scstatehouse.gov/code/statmast.php

The District’s Procurement Code is available at:

https://www.lexington1.net/cms/lib/SC50000473/Centricity/Domain/1592/Procurement_Code.pdf

CONTRACT VIOLATION: During the term of the contract, contractors who violate any contract will be considered in breach and

subject to cancellation for cause. Contractors may be suspended or debarred from doing business with the District. Examples of vendor

violations include, but are not limited to: (1) Adding items to the contract without approval. (2) Increasing contract price without

approval. (3) Misrepresentation of the contract to any District entity.

COMPLETION OF FORMS / CORRECTION OF ERRORS: All prices and notations should be printed in ink or typewritten.

Errors should be crossed out, corrections entered and initialed by the person signing the bid. Do not modify the solicitation

document itself including the bid schedule.

DEADLINE FOR SUBMISSION OF OFFER: Any offer received after the Procurement Officer or his designee has declared that

the time set for opening has arrived, shall be rejected unless the offer has been delivered to the designated Procurement Office or the

District Office’s mail room which services that Procurement Office prior to the bid opening which is located at the physical address

on the first page of the solicitation.

DEFINITIONS: EXCEPT AS OTHERWISE PROVIDED HEREIN, THE FOLLOWING DEFINITIONS ARE APPLICABLE TO

ALL PARTS OF THE SOLICITATION.

AMENDMENT – means a document issued to supplement the original solicitation document.

BOARD – means the Lexington School District One Board of Trustees.

BUYER – means the Procurement Officer.

CHANGE ORDER - means any written alteration in specifications, delivery point, rate of delivery, period of performance, price,

quantity, or other provisions of any contract accomplished by mutual agreement of the parties to the contract. CONTRACT - See

clause entitled “Contract Documents & Order of Precedence.”

CONTRACT MODIFICATION – means a written order signed by the Procurement Officer, directing the contractor to make

changes which the changes clause of the contract authorizes the Procurement Officer to order without the consent of the contractor.

CONTRACTOR - means the Offeror receiving an award as a result of this solicitation.

COVER PAGE – means the top page of the original solicitation on which the solicitation is identified by number. Offerors are

cautioned that Amendments may modify information provided on the Cover Page.

DISTRICT – means Lexington County School District One.

OFFER – means the bid or proposal submitted in response to this solicitation. The terms “Bid” and “Proposal” are used interchangeably

with the term “Offer.”

OFFEROR – means the single legal entity submitting the offer. The term “Bidder” is used interchangeably with the term

“Offeror.” See bidding provisions entitled “Signing Your Offer” and “Bid/Proposal As Offer To Contract.” PAGE TWO

– means the second page of the original solicitation, which is labeled Page Two.

PROCUREMENT OFFICER – means the person, or his successor, identified as such on the Cover Page.

SOLICITATION – means this document, including all its parts, attachments, and any Amendments.

SUBCONTRACTOR – means any person having a contract to perform work or render service to Contractor as a part of the

Contractor’s agreement arising from this solicitation.

WORK - means all labor, materials, equipment, services, or property of any type, provided or to be provided by the Contractor to

fulfill the Contractor’s obligations under the Contract.

YOU and YOUR – means Offeror.

SYNTHETIC TURF REPLACEMENT RIVER BLUFF HIGH SCHOOL

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