Swonder Ice Arena Concessionaire

City of Evansville
REQUEST FOR PROPOSAL
RFP-009-01-2026
Up to Fifteen (15) Full-Size 4WD Police Pursuit SUVs With Listed Equipment
Installed
NOTICE TO VENDORS
The Board of Public Safety on behalf of the Evansville Police Department is accepting sealed
proposals for the following:
* Up to fifteen (15) Full-size 4WD Police Pursuit SUVs with listed equipment installed.
The City reserves the right to award fewer than fifteen (15) vehicles based on funding availability and
operational needs.
The proposals will be publicly opened and read aloud at 1:00 p.m. CDT on Wednesday, February 11,
2026 at the regularly scheduled meeting of the Board of Public Safety (hereto after referred to as
"Owner"), Room 301, Civic Center Complex, 1 N.W. Martin Luther King, Jr. Boulevard, Evansville,
Indiana 47708. Vendors may take proposals directly to the meeting but must hand deliver the
proposals to the Board Secretary prior to the commencement of the meeting at 1:00 p.m. CDT.
Any proposal delivered before 12:45 p.m. CDT on Wednesday, February 11, 2026 must be delivered
to the Purchasing Department Office, Room 323, Civic Center Complex, 1 N.W. Martin Luther King,
Jr. Boulevard, Evansville, Indiana 47708.
Mark outside of envelope containing proposals with the following:
(Vendor Name)
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Up to Fifteen (15) Full-Size 4WD Police Pursuit SUVs With Listed Equipment Installed
RFP-009-01-2026
Opening Wednesday, February 11, 2026
Minimum specifications for vehicles are detailed beginning on page 7 of this document.
QUOTATIONS
All prices shall be Free on Board ("FOB"), Evansville Police Department, 15 NW Martin Luther King Jr.
Blvd., Evansville IN 47708
1. The Vendor shall state any discounts to apply. Discounts must be shown for individual items
unless all items have the same percentage of discounts.
2. Firm price proposals are required unless specifically designated otherwise. Any proposal which is
subject to an open or unlimited escalator clause may be rejected.
3. The City anticipates a single award for vehicles meeting the specifications of this RFP. Required
equipment and configurations shall not be unbundled for award purposes.
4. Award shall be made to the responsive and responsible offeror whose proposal is determined, in
writing, to be the most advantageous to the City, taking into consideration price and the
evaluation criteria set forth in this Request for Proposals, pursuant to IC 5-22-7.
RIGHT OF REJECTION
The Owner reserves the right to reject any one or all quotes, or any part of any quote, to waive any
informality in any proposal, and to award the purchase in the best interest of the Owner. Furthermore,
the Owner reserves the right to hold the proposals of the 3 (three) lowest vendors for a period of 90
(ninety) calendar days from and after the time of the opening of the proposals.
AWARD
It is the intent of the Owner to award the purchase of a total of up to Up to fifteen (15) Full-size 4WD
Police Pursuit SUVs with listed equipment installed as described in the RFP.
The City reserves the right to select from among proposals offering vehicles that meet or exceed the
minimum specifications and evaluation criteria set forth in this RFP.
PUBLIC PROPOSALS OPENING PROCEDURES
1. The purpose of a public opening is for a reading of proposals received. Under normal
circumstances, no award will be made or implied at this time, unless otherwise indicated.
2. Only the following information will be given:
a. Vendor name
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3. Proposals or related documents may not be reviewed at the proposal opening. No discussion of
any nature concerning brand names, deliveries, samples, etc., can be entered into between any
Owner personnel and any Vendor personnel during or after the proposal opening until the
evaluation of proposals has been completed and a recommendation for award has been made.
4. A copy of the combined scorecard be available to review in the City/County Purchasing
Department, Room 323, Civic Center Complex 1 NW M. L. King Jr. Blvd between the hours of 8:00
a.m. and 3:00 p.m. upon completion of the recommended award.
5. Vendors who wish to review or request copies of proposals may do so by contacting the Purchasing
Department at dstreeter@evansville.in.gov or at the above address and time. A fee may be
charged for paper copies.
MANUFACTURER DATA
Each vendor shall submit the following data on the vehicle included in the attached proposal form.
1. Manufacturer, Model and Supplier.
2. A statement that the proposed vehicle conforms to the specifications or a statement indicating
any exceptions to the specifications.
3. Vendor must include the nearest factory authorized parts and service facility. A local service
facility is preferred. Any Vendor whose vehicle repair facilities are located more than 3 (three)
miles from the corporate limits of the City of Evansville may be required, during the life of the
warranty, to pick up and deliver the vehicle requiring service at no additional cost to the Owner.
The address and business name of the service facility must be specified.
4. Vendor must submit with their proposal manufacturer specifications on the proposed materials.
The manufacturer specifications/brochures must identify the items they submitted proposals for
and other required data as outlined herein.
MODIFICATION AND WITHDRAWAL OF PROPOSALS
Quotes may be modified or withdrawn by an appropriate document duly executed (in the manner that
a quote must be executed) and delivered to the place where quotes are to be submitted at any time
prior to the opening of quotes.
If, within 24 (twenty-four) hours after proposals are opened, any Vendor files a duly signed, written
notice with Owner and promptly thereafter demonstrates to the reasonable satisfaction of Owner that
there was a material and substantial mistake in the preparation of its proposal, that Vendor may
withdraw its proposal. Thereafter that Vendor will be disqualified and ineligible to provide any
additional proposals for the project.
EVALUATIONS
The Request for Proposals shall be awarded to the offeror whose proposal is determined in writing to
be the most advantageous to the governmental body, taking into consideration price and the other
evaluation factors set forth in the RFP.
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In determining whether a Vendor is responsive, the following factors will be considered:
The primary criteria for vendor evaluation and consideration are:
* Price Proposal (30%)
* Number of vehicles vendor can provide (20%)
* Reasonable Delivery Date of Completed Vehicles (20%)
* Past Performance of Vehicle Platforms/Mechanical History (25%)
* All Bid Forms are signed and executed (5%)
In determining whether a Vendor is responsible, the following factors will be considered:
1. The ability and capacity of the Vendor to provide the service.
2. The integrity, character, and reputation of the Vendor
3. The competency and experience of the Vendor
While the proposed price of services requested will be relatively important, it is not to be considered
the only evaluation factor in determining the winning proposal.
The City reserves the right to waive any and all formalities or irregularities in quoting.
The City may award based on initial proposals received, without discussion of such proposals.
However, selected Vendors may be invited to make oral presentations to the evaluation team.
SPECIFICATIONS
The Vendor is responsible for coordinating the purchase of all accessories or additional equipment as
well as the installation of said equipment so as to deliver a finished product to the Owner within the
time allowed. The Vendor shall be ultimately responsible for the final appearance of all mounted
accessories and equipment to the satisfaction of the Owner. The Vehicle Specs shall be as follows:
1. The specifications of the various vehicle types, equipment and accessories are compatible to the
best knowledge of the Owner. The Vendor is responsible for ensuring the accuracy of the
information listed within the specifications prior to submitting a proposal. Inaccurate make,
models, or part numbers within the specifications will not be reason for changes to the dollar
amounts once proposals are received and accepted. The Vendor must confirm compatibility of all
equipment and accessories prior to submitting a proposal.
2. Any party responding to a proposal, request for proposal, or proposal for any contract with the
Owner or City of Evansville shall be required to disclose any current adversarial litigation, contract
dispute, or other adversarial proceeding against the Owner or City of Evansville or any of its
departments or agencies.
INQUIRES
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Any questions concerning the proposal package contact Dachenae Streeter, Director of Purchasing at
812-436-4915 or dstreeter@evansville.in.gov.
VEHICLE DELIVERY
All vehicles shall be delivered to the Owner as a finished product complete with all equipment and
accessories no later than the proposed and approved delivery date. No trade-ins will be surrendered
by the Owner until new vehicles have been delivered.
CONFLICT OF INTEREST DISCLOSURE
The Conflict-of-Interest Disclosure Statement included herein is a condition of the proposal. This
form shall be filled out by the Vendor even if no conflicts exist and returned with proposal.
LAWS
In regard to contract performance, Vendors shall comply with all applicable federal, state, and local
laws, ordinances and regulations. In order to be accepted as a valid quote, the following items MUST
be included with your quote, along with any other information requested in the specifications.
These items should be presented in the same order that they appear on this list.
VENDOR CHECK LIST:
1. Proposal Tabulation Page(s)
2. Minimum Specification Chart _____
3. Price Proposal Page(s)
4. Warranty information
5. EEO Statement
6. Conflict of Interest Form
7. E-Verify _____
8. Manufacturer Sales Brochure
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PROPOSAL TABULATION PAGE
I. SCOPE:
These specifications are intended to cover the furnishing, delivery of the described vehicle and quantity
listed. Complete units shall consist of all items necessary to provide operation of same.
The fact that every item constituting the construction of a complete unit is not specifically mentioned
nor described will be interpreted to mean that the vendor shall install items that conform to the best
known engineering standards of the trade, relative to design, strength, quality and workmanship.
Furthermore, each unit delivered is to be fully equipped with all the manufacturer's standard
equipment and accessories. This equipment must meet the latest federal safety regulations. Vendors
are required to submit a list of all standard features/equipment of the vehicle(s) they are submitting
a proposal for.
Any reference made to any manufacturer or brand name is not to be construed as a limiting factor
in the proposal, but is meant to show the minimum scope and quality of the product the vendor is
submitting a proposal for.
II. TRADE-INS
No Trade In
III. SUBSTITUTE "OR APPROVED EQUAL" ITEMS
All items marked within the specifications that state "or approved equal" will allow the Owner, at its
sole discretion, to determine whether the submitted item is acceptable as a substitution of the stated
item. The Owner may include various pieces of literature describing equipment listed in the proposal
specifications. This literature is not intended in any way to be biased or promotional towards any
specific brand or vendor; it is included as reference only so it may be used for describing the type of
equipment the Owner wishes to purchase.
IV. ACCEPTABLE VEHICLES FOR THIS PROPOSAL
It is the policy of the City to accept any vehicle that meets the minimum specifications and warranty
requirements shown below in paragraphs V and VI. This could mean that if a dealer has a vehicle that
meets our specifications and this vehicle is not new or current year model that they may submit this
vehicle for consideration. All vehicle information shall be provided to the Board at the time of
submittal. This shall include a complete vehicle history report on any proposed used vehicle. No
vehicle that has any flood damage or previously considered "totaled" or "salvaged" will be
considered.
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MINIMUM SPECS
V. MINIMUM SPECIFICATIONS - Full Size 4WD Police Pursuit SUVs
1. Vehicle Type
a. Full-size police pursuit-rated sport utility vehicle
b. Body-on-frame construction
c. Manufacturer-produced law-enforcement-specific model (civilian vehicles modified
post-production do not qualify)
2. Model Year
a. 2026 model year preferred
3. Drivetrain
a. Four-wheel drive (4WD)
b. Electronically controlled transfer case
c. Designed for continuous patrol use and emergency response
4. Engine
a. Gasoline-powered V8 engine
b. Minimum displacement 5.0 liters
c. Minimum output:
i. 350 horsepower
ii. 380 lb-ft torque
d. Heavy-duty cooling system suitable for pursuit, extended idle, and high ambient
temperatures
5. Transmission
a. Automatic transmission
b. Minimum 10 forward speeds or equivalent durability and performance
c. Police pursuit-rated transmission cooling system
6. Chassis and Suspension
a. Heavy-duty frame designed for police service
b. Police-specific suspension tuning
c. Reinforced shocks and springs
d. Front and rear stabilizer bars suitable for pursuit handling
7. Braking System
a. Four-wheel disc brakes
b. Heavy-duty pursuit-rated braking system
c. Electronic Stability Control (ESC)
d. Anti-lock braking system (ABS)
e. Traction Control
8. Steering
a. Power-assisted steering
b. Steering system designed for high-speed stability and pursuit handling
9. Electrical System
a. Minimum 220-amp high-output alternator
b. Police-specific electrical architecture to support emergency equipment
c. Upfitter wiring provisions from factory
d. Battery system suitable for extended idle and auxiliary loads
10. Interior-Front
a. Front cloth or vinyl police-grade seating
b. Reinforced seat bolsters
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c. Column-mounted or console-mounted shifter
d. Rubberized or vinyl flooring
e. Dark interior color suitable for patrol operations
11. Interior-Rear
a. Police rear seating configuration
b. Rear HVAC capability
c. Rear doors capable of 90-degree opening minimum
12. Instrumentation and Controls
a. Full analog or digital instrument cluster with:
i. Speedometer
ii. Engine temperature
iii. Oil pressure
iv. Voltage
b. Steering wheel-mounted controls for audio and instrument cluster are acceptable
13. Exterior
a. Standard police white exterior finish (except where otherwise noted)
b. No civilian chrome trim packages
c. Roof structure capable of supporting emergency light bars
d. Tinted rear glass is acceptable
14. Tires and Wheels
a. Minimum 18-inch steel or alloy wheels
b. Police pursuit rated all season tires
c. Full-size spare tire required
15. Safety Features
a. Front airbags
b. Side-impact airbags
c. Side-curtain airbags
d. Backup camera
16. Certification
a. Vehicle must be manufacturer-certified as police pursuit-rated
b. Vehicle must meet or exceed applicable Michigan State Police (MSP) or equivalent
law-enforcement pursuit testing standards
The specifications contained herein are based on documented law-enforcement operational
requirements, officer safety considerations, durability, performance, and lifecycle cost experience of the
Evansville Police Department. These requirements are reasonably necessary to meet the City's needs and
are not intended to restrict competition unnecessarily.
A. Up to Thirteen (13) White Full Size 4WD Police Pursuit SUVs (Patrol)
With following equipment:
* Roof mounted lighting with full take down lights and directional ability
* 4 strobes in grill (red on left blue on right)
* Push Bumper with Pit Bar and Wing Wraps (suitable for making contact with suspect vehicles)
* "Rumbler" type speaker or similar speaker
* Siren Speaker
* Siren console mount package with front & rear PA (similar to Federal Signal PATHFINDER)
o Second PA Microphone mounted in cargo area and accessible from hatch
* Rear Cargo Partition (wire/expanded mesh construction)
* Rear cargo area window barriers
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* Strobes (red/Blue) in rear cargo area windows (left & right sides)
* 4 strobes in rear of vehicle, red on left blue on right
* Console with cup holders, USB and power plugs
* Magnetic mic holders
* Printer armrest
* Computer stand
Install EPD Provided Equipment:
* Motorola Radio System
o Antenna
o Antenna Coax/Cable
* Computer Dock/Mount
* Charge Guard
* Utility Camera system:
o Rocket Modem
o Rocket Cables
o Front Dash Camera
o Back seat camera on left side
o Door sensor
o Camera kill switch
* Brother printer
B. One (1) Gray Full Size 4WD Police Pursuit SUV (K9)
With following equipment:
* Front Window Visor Lights with full take down light ability
* 4 strobes in grill (red on left blue on right)
* Running board lights on left and right sides
* Window light bar in rear
* Directional lights in rear window
* K9 Full Insert (Similar to American Aluminum)
o Must fit without structural modification to vehicle
o Heavy Duty mill-finish aluminum structural panels and base
o Full welded, double walled .125" front panel
o Contoured to match interior dimensions of vehicle
o All openings shall be sized to prevent entrapment of paws or other body parts
o Door window screens should be rigid as to prevent flexing
* K9 Temperature Alarm and Door Popper system (Similar to ACE K9 Hot-n-Pop SKU: HP-5020)
* Push Bumper with Pit Bar and Wing Wraps with at least 6 lights (four on front, one on each side)
* "Rumbler" type speaker or similar speaker
* Siren Speaker
* Siren console mount package with front & rear PA (similar to Federal Signal PATHFINDER)
o Second PA Microphone mounted in cargo area and accessible from hatch
* Rear Cargo Partition (wire/expanded mesh construction)
* Rear cargo area window barriers
* Strobes (red/Blue) in rear cargo area windows (left & right sides)
* 4 strobes in rear of vehicle, red on left blue on right
* Console with cup holders, USB and power plugs
* Magnetic mic holders
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* Printer armrest
* Computer stands
Install EPD Provided Equipment:
* Motorola Radio
o Antenna
o Antenna Coax/Cable
* Computer Dock
* Charge Guard
* Utility Camera system:
o Rocket Modem
o Rocket Cables
o Front Dash Camera
o Back seat camera on left side
* Brother printer
C. One (1) Black Full Size 4WD Police Pursuit SUV (Slicktop)
With following equipment:
* Front Window Visor Lights with full take down light ability
* 4 strobes in grill (red on left blue on right)
* Running board lights on left and right sides
* Window light bar in rear
* Directional lights in rear window
* "Rumbler" type speaker or similar speaker
* Siren Speaker
* Siren console mount package with front & rear PA (similar to Federal Signal PATHFINDER)
o Second PA Microphone mounted in cargo area and accessible from hatch
* Rear Cargo Partition (wire/expanded mesh construction)
* Rear cargo area window barriers
* Strobes (red/Blue) in rear cargo area windows (left & right sides)
* 4 strobes in rear of vehicle, red on left blue on right
* Console with cup holders, USB and power plugs
* Magnetic mic holders
* Printer armrest
* Computer stands
Install EPD Provided Equipment:
* Motorola Radio
o Antenna
o Antenna Coax/Cable
* Computer Dock
* Charge Guard
* Utility Camera system:
o Rocket Modem
o Rocket Cables
o Front Dash Camera
o Back seat camera on left side
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