“SW 58TH STREET CULVERT IMPROVEMENT PROJECT”

CITY OF SOUTH MIAMI
INVITATION TO BID (ITB) No. PW2026-06
"SW 58TH STREET CULVERT IMPROVEMENT PROJECT"
City of South Miami Commission
Mayor Javier Fernandez
Vice Mayor Brian Corey
Commissioner Lisa Bonich
Commissioner Steve Calle
Commissioner Danny Rodriguez
City of South Miami City Hall
6130 Sunset Drive
South Miami, Florida 33143
ISSUE DATE: April 1, 2026
BID DUE DATE: May 15, 2026
BID DUE TIME: 10:00 AM
BID OPENING DATE: May 15, 2026
BID OPENING TIME: 10:30 A.M.
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PUBLIC NOTICE
INVITATION TO BID (ITB) No. PW2026-06
SW 58TH STREET CULVERT IMPROVEMENT PROJECT
NOTICE IS HEREBY GIVEN that the City of South Miami ("City") is soliciting bids for the SW 58TH
STREET CULVERT IMPROVEMENT PROJECT. Interested companies, firms, and individuals
Bidders") may obtain a copy of Invitation to Bid No. PW2026-06 (the "ITB") to be issued on April
1, 2026, at the City of South Miami 6130 Sunset Drive, South Miami, FL 33143, on the City's website at
www.southmiamifl.gov, or via DemandStar at https://network.demandstar.com/. The ITB contains detailed
information about the scope of work, submission requirements, and selection procedures. All notices and
any addenda issued by the City with respect to the ITB will be made available on the City's website. It is
the Bidder's sole responsibility to ensure receipt of any issued notice or addenda relating to this ITB once
posted to the website. The bid submission shall be submitted electronically via DemandStar and marked
"Bid to City of South Miami, ITB No. PW2026-06 for the "SW 58TH STREET CULVERT
IMPROVEMENT PROJECT." Bids must be received by the City by no later than May 15, 2026 at
10:00 a.m. EST.
E-BID OPENING VIA VIDEO CONFERENCING:
The City will only receive submittals electronically through the DemandStar Electronic Bid
System (E-Bidding). To register as a business, go to https://network.demandstar.com/
Bids will be publicly opened through video conferencing using the Zoom platform. At 10:30 AM, local
time. Members of the public are invited to view the bid opening meeting through Zoom at
https://zoom.us/j/3056636339 or by listening to the bid opening meeting on a dedicated phone line by
dialing +1-786-635-1003 Meeting ID: 3056636339.
Any bid submission received after this time and date will be rejected and returned unopened. Bidders are
responsible for ensuring that their bid is received in the City by the deadline.
A pre-bid conference will NOT be held for this project.
The City hereby provides notice to all Bidders of the imposition of a Cone of Silence for this solicitation,
as set forth in Section 8A-7 of the City Code. "Cone of Silence," as used herein, means a prohibition on
communication regarding a competitive solicitation such as a request for proposal, request for
qualification, request for information or request/invitation for bid between a potential vendor, service
provider, proposer or bidder, or agent, representative, lobbyist or consultant for the potential bidder;
and (i) members of the City commission; (ii) the City's professional staff; or (iii) any member of the
City's selection, evaluation or negotiation committee. Please contact the City Clerk and/or City
Attorney with any questions on the Cone of Silence.
Date Issued: April 1, 2026
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TABLE OF CONTENTS
Section Page
Section 1: Information for Bidders 4
Section 2: Terms and Conditions 12
Section 3. Scope of Work 18
Section 4: Bid Submission Requirements and Evaluation & 21
Forms and Attachments
Section 4: Bid Form - Form 7 39
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SECTION 1.
INFORMATION FOR BIDDERS
1.1. INTRODUCTION/GENERAL BACKGROUND.
The City of South Miami, Florida (the "City") is soliciting bids for the SW 58TH STREET CULVERT
IMPROVEMENT PROJECT (the "Project"). The City hereby requests bids for the selection of one
firm ("Contractor" or "Bidder") to provide the work for the Project as set forth in greater detail in
Section 3 of this Invitation to Bid ("ITB").
The Contractor awarded a contract pursuant to this ITB shall provide the services, design, labor, materials,
equipment, and all incidentals necessary, as further defined in Section 3 of this ITB (the "Work" or the
"Services") for the Project.
The City intends to award a contract to the lowest, responsive and responsible Bidder whose bid meets
the requirements and criteria set forth in this ITB for the Work described in this ITB.
1.2. SCHEDULE OF EVENTS.
The following schedule is anticipated for this ITB process, but is subject to change by the City, in its sole
discretion, at any time during the ITB procurement process.
Time*
Event Date*
(EST)
1 Advertisement/ Distribution of ITB April 1, 2026 10:00 AM
Non-Mandatory Pre-Bid Meeting: NONE
2
SCHEDULED
Deadline to Submit Questions / Requests for
3 April 23, 2026 10:00 AM
Clarification
4 City Issues Addenda and Responds to Questions May 7, 2026 10:00 AM
Deadline to Submit Sealed Bids - Submission
5 May 15, 2026 10:00 AM
Deadline
E-BID OPENING VIA VIDEO CONFERENCING
VIA THE ZOOM PLATFORM at
Zoom at
6 May 15, 2026 10:30 AM
https://zoom.us/j/3056636339 or by listening to the
bid opening meeting on a dedicated phone line by dialing
+1-786-635-1003 Meeting ID: 3056636339.
City Manager issues recommendation to City
7 June 1, 2026 7:00 PM
Commission
Award Bid(s) and Agreement(s) at City Commission
8 June 1, 2026 7:00 PM
Meeting
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1.3. BID DUE DATE.
Sealed Bids must submitted electronically through the DemandStar Electronic Bid System
at https://network.demandstar.com/. All sealed bids must be received by 10:00 a.m. E.S.T.
on May 15, 2026 (the "Submission Deadline"). Sealed bids will be publicly opened through
video conferencing using the Zoom platform. Members of the public are invited to view the
bid opening meeting through Zoom at https://zoom.us/j/3056636339 or by listening to the bid
opening meeting on a dedicated phone line by dialing +1-786-635-1003 Meeting ID: 3056636339.
1.4. PRE-BID CONFERENCE AND SITE(S) VISIT.
A pre-bid conference will NOT be scheduled for this project.
Prior to submitting a Bid, each Bidder should visit the site and become familiar with the conditions that
may, in any manner, affect the Work to be performed by the awarded contractor or the equipment,
materials and labor required. The Bidder is also required to examine carefully the Scope of Work set
forth in Section 3 of this ITB and be thoroughly informed regarding any requirements or conditions that
may in any manner affect the Work to be performed under the Agreement. No allowances will be made
because of lack of knowledge of any conditions or requirements.
1.5. ADDENDA, CHANGES, OR REQUESTS FOR INTERPRETATION DURING BID
PROCESS.
The City will not respond to oral inquiries or questions concerning this ITB. All written inquiries, requests
for interpretation or clarification shall be sent to:
Steven P. Kulick
City of South Miami Chief Procurement Officer
6130 Sunset Drive
City of South Miami, FL 33143
E-Mail: Steven.Kulick@SoMiFl.gov
Any written inquiry or request for interpretation or clarification must be sent by e-mail or written
correspondence and received by the City no later than April 23, 2026 at 10:00 a.m.
All such interpretations or clarifications will be made in writing in the form of an Addendum to this ITB
issued by the City to all known and/or registered prospective Bidders. Each prospective Bidder shall
acknowledge receipt of such Addenda by including it in the Bid Form. All Addenda shall be a part of this
ITB and a part of the Agreement and each Bidder will be bound by such Addenda, whether or not
received. It is the responsibility of each prospective Bidder to verify that it has received all
Addenda issued before Bid are submitted and opened.
1.6. SUBMISSION OF BID.
Sealed Bids must submitted electronically through the DemandStar Electronic Bid System at
https://network.demandstar.com/ by the Submission Deadline and must be marked as "Bid to City of
South Miami, ITB No. PW2026-06 and addressed to:
Steven P. Kulick
City of South Miami Chief Procurement Officer
6130 Sunset Dri
City of South Miami, FL 33143
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E-Mail: Steven.Kulick@SoMiFl.gov
THE RESPONSIBILITY FOR OBTAINING AND SUBMITTING A BID TO THE CITY ON OR BEFORE
THE SUBMISSION DEADLINE IS SOLELY AND STRICTLY THE RESPONSIBILITY OF THE BIDDER.
THE CITY IS NOT RESPONSIBLE FOR ANY DELAYS THAT MAY OCCUR DURING THE SUBMISSION
OF BIDS. ANY BID RECEIVED AFTER THE SUBMISSION DEADLINE STATED IN THIS ITB WILL NOT
BE OPENED AND WILL NOT BE CONSIDERED. FACSIMILE AND EMAILED BID SHALL NOT BE
CONSIDERED.
The Bid must be signed by an authorized officer of the Bidder who is legally authorized to bind the Bidder
and enter into a contractual relationship in the name of the Bidder. The submittal of a Bid by a Bidder
will be considered by the City as constituting an offer by the Bidder to perform the required Work, upon
the terms and at the prices stated by the Bidder.
The City will only receive submittals electronically through the DemandStar Electronic Bid
System (E-Bidding). To register as a business, go to https://network.demandstar.com/
Bids will be publicly opened through video conferencing using the Zoom platform at 10:30
AM, local time. Members of the public are invited to view the bid opening meeting through
Zoom at https://zoom.us/j/3056636339 or by listening to the bid opening meeting on a dedicated
phone line by dialing +1-786-635-1003 Meeting ID: 3056636339.
Bids shall be typed or printed in ink. All blanks on the Bid form(s) must be completed. Names must be
typed or printed below the signature. Bids submitted by hand-delivery, facsimile and/or email will not be
accepted.
Only one (1) Bid from any individual, firm, partnership, or corporation, under the same or different names,
will be considered. If the City determines that any Bidder has interest in more than one (1) Bid for Work
contemplated; all Bid in which such a Bidder is interested will be rejected. Bidder by submitting this Bid
certifies that this Bid is made without previous understanding, contract, or connection with any person,
firm or corporation making a Bid for the same material, supplies, equipment or services and is in all
respects, fair and without collusion of fraud.
1.7. BID REQUIREMENTS & FORMAT.
Each Bidder must present its products, services, and applicable features in a clear and concise manner that
demonstrates the Bidder's capabilities to satisfy the requirements of this ITB. The emphasis should be on
accuracy, clarity, comprehensiveness and ease of identifying pertinent information and suitability of the
Work. Bids MUST include the following:
1.7.1 Bid Form Package. Bidder shall provide complete and accurate copies, with all required
signatures and notarizations, for all the forms in the Bid Package:
Form 1. Bid Form Package Acknowledgement.
Form 2A. Bidder's Certification (if Company or Corporation)
Form 2B. Bidder's Certification (if Partnership)
Form 3. Single Execution Affidavits
Form 4. Dispute Disclosure
Form 5. Certification Regarding Debarment, Suspension, & Other
Responsibility Matters Primary Covered Transactions
Form 6. Bidder's Qualifications Survey
Form 7. Bid Form
Form 8. Reference List
SECTION 1.7 ALL SECTIONS
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NOTE: Bidders MUST submit bids for all of the Areas identified for the Project on Form 7.
Incomplete Bids will be deemed non-responsive and will be rejected.
1.7.2 Proof of Experience. Provide documentation evidencing the experience of the Bidder
and demonstrating that the Bidder has successfully provided Work similar to those
specified herein to other firms and/or agencies of similar size and needs as the City.
Specifically, as part of the completion of Form 6, "Bidder's Qualifications Survey,"
demonstrate that the Bidder has completed a minimum of five (5) projects, and provide a
separate narrative to supplement Form 6 that includes the following information relating
to the Bidder's Recent Contracts:
1.7.2.1 Contract Amount;
1.7.2.2 Date of Commencement and Completion;
1.7.2.3 Brief description of the work performed and its similarity to the proposed
Project; and
1.7.2.4 Evidence and supporting documentation relating to the contract's
successful completion.
Please be sure to include the date and years of engagement of Project History as the Bidder
firm shall be currently engaged in Work on a full-time basis and shall have been in existence
and continuous operation providing the Work for a minimum of five (5) years. Please
provide a minimum of five (5) projects demonstrating Proof of Experience
1.7.3 Safety Record. Bidder shall provide a tab labeled "1.7.3. Safety Record" that includes
documentation evidencing the safety and compliance record of the Bidder in performing
similar Work, including information as to any safety or any noncompliance violations,
assessments or citations issued by applicable governmental agencies in the past five (5) years.
If there are no violations as requested, the Bidder shall indicate None.
1.7.4 Bidder's Qualifications. Include in an Attachment labeled 1.7.4 A) Name, B)
Function, and C) Qualifications of key personnel, including D) Key
Subcontractors, in the organization who will be providing Work. Please indicate
who the Key Person(s) or contact assigned to the Work shall be and demonstrate that
within the past three (3) years they have conducted and been responsible for providing
Work in a similar project or environment). Please note, to receive further consideration,
all Bidders must provide the necessary documentation to demonstrate that they meet
these minimum qualifications, including:
1.7.4.1 Service and Incorporation. Contractor shall have been in business and
continuous operation and service and incorporated in the State of Florida for
a minimum of five (5) years. Please include this information on Form
6
1.7.4.2 Licenses. Contractor must be fully licensed with any and all applicable and
required licenses, certifications and permits for Work, including government
licenses, certifications, and permits from the State of Florida, Miami-Dade County,
the City, and any other governing governmental regulatory authorities. Required
government licenses, certifications, and permits also specifically include:
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a) FDOT Maintenance of Traffic (MOT) Certification
b) Florida General Contractor Certification
c) Underground Utility and Excavation Contractor Certification
1.7.5 Insurance Certificates. Bidder shall provide certificates of insurance demonstrating
compliance with the requirements set forth under Section 2 of this solicitation, including:
1.7.5.1 Commercial General Liability (Please attach and label at 1.7.5.1)
1.7.5.2 Workers Compensation & Employer's Liability (Please attach and label as
1.7.5.2)
1.7.5.3 Business Automobile Liability (Please attach and label as 1.7.5.3)
THE CITY MAY REQUIRE HIGHER LIMITS OF INSURANCE OR
ADDITIONAL COVERAGE IF DEEMED NECESSARY.
1.7.6 Evidence of Bonding Capacity. The Bidder must submit documentation from a reputable
financial institution, surety company, or other authorized entity confirming the Bidder's total
and single project bonding capacity to ensure that the Bidder has the ability to provide the
Payment and Performance Bond required by this ITB.
Bidder may provide any additional information that highlights experience or expertise,
which is relevant and directly applicable to this ITB.
1.8 EVALUATION CRITERIA/AWARD OF CONTRACT.
Award shall be made to the lowest responsible and responsive Bidder whose qualifications indicate the
Award will be in the best interest of the City and whose Bid complies with the requirements of this ITB.
In no case will the Award be made until all necessary investigations have been made into the responsibility
of the Bidder and the City Manager is satisfied that the Bidder is qualified to do the Work and have the
necessary organization, capital and equipment to carry out the Work in the specified timeframes. The
responsible bidder shall be a person who has the capability in all respects to fully perform the contract
requirements and the tenacity, perseverance, integrity, experience, ability, reliability, capacity, facilities,
equipment, financial resources and credit which will give a reasonable expectation of good faith
performance, and a person who has submitted a bid which conforms in all material respects to the ITB
(the "Responsible Bidder"). In evaluating responsibility, the City may also consider previous contracts with
the City, past performance and experience with other contracts, compatibility of the project team with
City personnel, and any other criteria deemed relevant by the City. The City Manager or designee may
reject those bids that do not meet the minimum requirements of the ITB.
If the City accepts a bid, the City will provide a written notice of award to the lowest responsible and
responsive Bidder who meets the requirements of this ITB. If the successful bidder to whom the contract
is awarded forfeits the award by failing to meet the conditions of this ITB, the City may, at the City's sole
option, award the contract to the next lowest, responsive, and responsible bidder or reject all bids or re-
advertise the Work.
Neither this ITB, nor the notice of award of the Agreement(s) constitutes an agreement or contract with
the Successful Bidder(s). An agreement or contract is not binding until a written agreement or contract,
in substantially the form attached hereto as Attachment "A," has been executed by the City and the
Successful Bidder(s) and approved as to form, content, and legal sufficiency by the City Manager and City
Attorney.
1.9 CITY'S RIGHTS; WAIVER OF IRREGULARITIES.
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The City reserves the right to reject any or all bids which is in any way incomplete or irregular, re-bid
the entire solicitation, or enter into contracts with more than one Contractor.
The City reserves the right to accept or reject any and/or all Bid or parts of Bid, to workshop or negotiate
any and all Bid, to select and award Bidder(s) for all or any of the Work, waive irregularities in Bid, to
cancel or discontinue this ITB process, and to request new Bid on the required Work or services. The
City Commission shall make the final determination and award of Bid(s).
All materials submitted in response to this Invitation to Bid become the property of the City and will be
returned only at the option of the City. The City has the right to use any or all ideas presented in any
Bid or responses to the ITB, whether amended or not, and selection or rejection of Bid does not affect
this right.
1.10 CODE OF ETHICS PROVISIONS.
1.10.5 Cone of Silence.
The provisions of City's Cone of Silence are applicable to this ITB. The City's Cone of Silence provisions
can be found under Section 8A-7 of the City Code of Ordinances. Questions regarding the Cone of Silence
may be sent to:
Nkenga "Nikki" Payne, CMC, FCRM
City Clerk
City of South Miami
6130 Sunset Drive
South Miami, Florida 33143
Nkenga.Payne@SoMiFl.gov
The Cone of Silence as used herein means a prohibition of any communication regarding a competitive
solicitation such as a request for proposal, request for qualification, request for information or
invitation/request for bid, between a potential vendor, service provider, proposer or bidder (hereinafter
referred to as the "potential bidder"), or agent, representative, lobbyist or consultant for the potential
bidder; (hereinafter referred to as the "bidder's representative"); and
(i) Members of the City Commission; or
(ii) City's professional staff; or
(iii) Any member of the City's selection, evaluation or negotiation committee.
The provisions of the Cone of Silence shall not apply to:
(i) Communications at a duly noticed pre-bid conferences or at any duly noticed public selection
or negotiation committee meeting or duly noticed public City commission meeting at which
the City Manager has placed the subject of the solicitation on the agenda;
(ii) Communication regarding the solicitation at recorded contract negotiations, recorded oral
presentation or recorded oral question and answer session and recorded contract negotiation
strategy sessions in compliance with the exemption in F.S. 286.0113;
(iii) Briefings made by the City Manager or his designee to the City Commissioners during a
meeting following the completion of the selection or negotiation committee meetings;
(iv) Written communication at any time with any City professional staff (not including selection,
evaluation or negotiation committee members), unless specifically prohibited by the applicable
competitive solicitation documents. This section shall not be construed to prevent written
communication between City professional staff and any City selection, evaluation or
negotiation committee. A copy of any written communication made during the cone of silence
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shall be contemporaneously filed with the City clerk by the potential bidder or bidder's
representative. The City clerk shall make copies available to any person upon request;
(v) Communication that is strictly limited to matters of those processes or procedures that are
contained in the corresponding solicitation document and which communication is between
any person and the City's purchasing agent or the City employee who is designated as being
responsible for administering the procurement process for such solicitation;
(vi) Communications with the City attorney and his or her staff;
(vii) Communications during any duly noticed site visits to determine the competency and
responsibleness of bidders regarding a particular bid during the time period between the
opening of bids and the time the City Manager makes a written recommendation;
(viii) Any emergency procurement of goods or services pursuant to City code;
(ix) Responses to a request made by the City's purchasing agent, or the City employee who is
designated as being responsible for administering the procurement process for such
solicitation, for clarification or additional information;
(x) Communications prior to bid opening between City's professional staff and potential bidders
and/or bidder's representatives to enable City staff to seek and obtain industry comment or
perform market research, provided all communications related thereto between a potential
bidders and/or bidder's representatives and any member of the City's professional staff
including, but not limited to the City Manager and his or her staff, are in writing or are made
at a duly noticed public meeting.
1.10.6 Lobbying Prohibited. All potential Bidders and their agents who intend to submit, or
who submitted, a bid or response to this solicitation, are prohibited from lobbying,
individually or collectively, any City Commissioner, candidate for City Commissioner, or
any employee of the City in connection with this solicitation.
The term "Lobbyist" means all persons (including officers and managers of a legal entity),
firms, or legal entities such as a corporation, partnership or limited liability company,
employed or retained by a principal (including an officer of the principal or an employee of
the principal whose duties include marketing, or soliciting business, for the principal) who
seeks to encourage the passage, defeat, or modifications of (1) ordinance, resolution, action
or decision of the City Commission; (2) any action, decision, recommendation of the City
Manager or any City board or committee; or (3) any action, decision or recommendation
of City personnel during the time period of the entire decision-making process on such
action, decision or recommendation which foreseeably will be heard or reviewed by the
City Commission, or a City board or committee.
Contact may only be made through regularly scheduled Commission meetings, or meetings
scheduled through the Procurement Division, which is for the purpose of obtaining
additional or clarifying information or as otherwise provided for in the City's Cone of
Silence. Any presentation before a selection committee is considered to be lobbying;
however, the presentation team may avoid formal registration by complying with section
8A-5(c)(9), of the City Code of Ordinances and completing Attachment B to this ITB. Any
person who submits a proposal, whether solicited or unsolicited, on behalf of his or her
principal or his or her employer is considered to be a lobbyist and must register. An officer
or manager of a legal entity who is submitting a proposal, whether solicited or unsolicited,
is considered to be a lobbyist. All Bidders are strongly encouraged to review Section 8A-5
of the City Code of Ordinances for further information.
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