2604-SW Stormwater Pump Station Inspection, Repair and Replacement Project

Agency:	City of Dade City
State:	Florida
Type of Government:	State & Local
NAICS Category:	236220 - Commercial and Institutional Building Construction 237110 - Water and Sewer Line and Related Structures Construction 238220 - Plumbing, Heating, and Air-Conditioning Contractors
Posted Date:	Nov 6, 2025
Due Date:	Dec 11, 2025
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Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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RFQ NUMBER 2604-SW

Stormwater Pump Station Inspection,

Repair, and Replacement Project

CITY OF DADE CITY

38020 MERIDIAN AVE

DADE CITY, FL 33525

PHONE: (352) 523-5050

FAX: (352)521-1422

Bid Due Date: December 11, 2025

INDEX

RFQ NUMBER 2604-SW

Stormwater Pump Station Inspection,

Repair, and Replacement Project

Part I General Information & Scope of Work ................................................................ Page 4

Part II Information Required from Proposers .................................................................Page 12

Part III Criteria for Selection .......................................................................................... Page 15

The following documents must be returned with your bid:

Drug-Free Workplace Certification................................................................................ Page 17

Public Entity Crime Statement ...................................................................................... Page 19

Anti-Collusion Statement............................................................................................... Page 21

Human Trafficking Affidavit ……………………………………………………………………. Page 22

Conflict of Interest Affidavit ……………………………………………………………………. Page 23

All additional supplemental information requested in the RFP and/or Bid Form

RFP NUMBER 2604-SW

Stormwater Pump Station Inspection,

Repair, and Replacement Project

BID DUE DATE: DECEMBER 11, 2025 AT 2:30 PM

NOTICE IS HEREBY GIVEN that sealed quotes will be received by the City of Dade City (City)

until 2:30 PM, Local Time, December 11, 2025 for the Stormwater Pump Station Inspection,

Repair, and Replacement Project.

Brief Description: The City seeks a qualified contractor to provide inspection, assessment,

repair, and replacement services for the stormwater pump station located at 14820 Citrus

County Drive, Dade City FL 33525. The station includes two (2) short-set turbine pumps with

electric motors and a single control panel that operates both pumps. The work includes

ensuring operational reliability, identifying deficiencies, performing repairs or replacements as

needed, and restoring full functionality.

Scope of Work

Contractor shall perform the following tasks, at minimum:

A. Pump Inspection and Assessment

• Remove the two turbine pumps and motors and transport to an approved facility for

teardown and detailed assessment.

• Inspect pump components including: engine/motor, impeller, shaft, bearings, stuffing boxes,

bowls, seals, and couplings.

• Provide written findings, including recommendations for repair, replacement, or re-use of

components.

• Advise City if some components do not need replacement to adjust schedule and cost.

B. Control Panel Replacement

• Remove all existing control wires, panel, conduit, floats, generator receptacles, switches,

mounting hardware, and miscellaneous items.

• Install new DEP-compliant control panel (model [insert approved equivalent]) with all

mounting hardware, new wiring, conduit, and restraints.

• Rewire all pumps, floats, and alarm circuits to the new panel, ensuring proper operation of

all internal components.

• Conduct startup, calibration, and testing to ensure proper functionality.

• Note: Bypass pumping will only be required for the short 4-day window when both pumps

are offline for panel installation. For all other work, one pump must remain online to maintain

stormwater flow.

C. Functional Testing

• Operate all pumps under load or simulated conditions to verify flow, head, vibration, motor

performance, control panel operation, alarms, and proper integration.

• Document test results and provide baseline data for future reference.

D. Parts and Materials

• Provide all labor, equipment, and materials required for inspection, repair, and replacement,

including:

o Replacement motors (e.g., North American Electric Motors, 40HP, 460V, 3-phase)

o Pump components (shafts, impellers, bearings, bowls, seals)

o Control panel components (circuit breakers, phase monitor, lightning arrestor, alternator

relay, HO-A switches, LED indicators, non-resettable timers, battery backup alarms, wire

channels)

o Miscellaneous installation materials (Unistrut, wiring, conduit, junction boxes, fasteners,

supports, etc.)

E. Timeline and Seasonal Work Window

• All work shall be performed during the dry season (November through May) to minimize

impact on stormwater operations.

• Only one pump may be taken offline at a time, ensuring at least one pump remains fully

operational.

• Bypass pumping is only required for the 4-day period when both pumps are offline for

control panel replacement. Contractor shall coordinate scheduling with City staff to minimize

disruption and maintain system functionality.

F. Documentation and Reporting

• Provide detailed reports of all inspections, tests, repairs, and replacements.

• Include photographs, as-built diagrams, wiring schematics, and recommended maintenance

plan.

• Provide warranty information for replaced components.

Standards and Compliance

• All work must meet NEC, NFPA, OSHA, DEP, and City/County standards.

• Contractor responsible for obtaining necessary permits and inspections.

• Work must comply with manufacturer specifications for all pumps, motors, and control

equipment.

Schedule and Deliverables

• Inspection, teardown, and assessment of pumps: 2 weeks

• Control panel removal and replacement (including 4-day bypass window): 1 week

• Full repair/replacement completion and testing: 8-10 weeks

• Contractor to provide weekly progress updates and final written report with as-built

documentation.

Safety and Site Controls

• Maintain site safety, barricades, and traffic control per MUTCD or local standards.

• Follow proper lock-out/tag-out and confined-space protocols.

• Coordinate crane and heavy equipment operations safely.

Cost Proposal Requirements

• Submit detailed cost proposal including labor, materials, mobilization/demobilization, crane,

limited bypass pumping (4-day window), freight, and contingency.

• Provide unit pricing for any additional or unforeseen repairs.

Acceptance Criteria

• Work will be accepted when all pumps and control systems are operational, tested under

load, alarms functional, and all documentation delivered.

PART I GENERAL INFORMATION

1.1. PURPOSE

The City of Dade City is seeking qualified firms and to establish a firm fixed price to ensure that

the City is always receiving the most economical service costs while maximizing the quality

and level of service. A contract/agreement resulting from this RFP shall be subject to the terms

and conditions set forth in a City Contract and any terms and conditions included in this RFP.

The City reserves the right to include in any contract document such terms and conditions, as

it deems necessary for the proper protection of the rights of the City. The City will not be

obligated to sign any contracts, agreements or other documents provided by the Contractor(s)

with their submittal.

1.2. OBJECTIVE

The primary objective of the Request for Proposals (RFP) is the selection and ranking of the

most qualified and experienced proposer in providing services.

1.3. ISSUING OFFICE

The contracting agency shall be the City of Dade City, located at 38020 Meridian Avenue,

Dade City, FL 33525.

1.4. REJECTION

The City reserves the right to accept or reject any or all proposals or to waive any informality,

existing in any proposal, or to accept the proposal which best serves the interest and intent of

this project from the most responsive and responsible proposer.

A. The City may reject bids if:

• The Proposer mistakes or conceals any material face in the bid, or if,

This page summarizes the opportunity, including an overview and a preview of the attached documents.

2604-SW Stormwater Pump Station Inspection, Repair and Replacement Project

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