SV-2025-044 Lifesharing Services RFQ

Agency:	University of California
State:	California
Type of Government:	State & Local
Posted Date:	Jan 7, 2026
Due Date:	Jan 22, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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REQUEST FOR QUOTE

RFQ#: SV-2025-044

Lifesharing RFQ: NRP Surgical and Perfusion Coverage Services

RELEASE DATE: Wednesday, January 7th, 2025

RESPONSE DUE DATE: Thursday, January 22nd, 2026 by 4:00 PM, PT

Buyer Contact:

Email:

Casey Conlan

cconlan@health.ucsd.edu

1. INTRODUCTION

Lifesharing is soliciting quotations for Normothermic Regional Perfusion (NRP) Surgical and Perfusion

Coverage Services. Lifesharing seeks qualified organizations capable of providing comprehensive surgical

recovery and Normothermic Regional Perfusion (NRP) services to support donation after circulatory death

(DCD) organ donation, strengthen operational readiness, and ensure compliance with all applicable federal

and state regulations.

2. REQUEST OVERVIEW

2.1. PROJECT GOALS

UC San Diego Health (UCSDH), acting through its Lifesharing Department, is facilitating this public Request

for Quotation on behalf of Lifesharing for the acquisition of NRP surgical and perfusion coverage services.

UCSDH is serving in a procurement and contracting capacity only, while Lifesharing will be the operational

end user of all contracted services. The purpose of this RFQ is to identify qualified vendors capable of

providing these services to support Lifesharing’s mission and regulatory obligations as the designated

Organ Procurement Organization for the region.”

The goal of this engagement is to establish a reliable, high performing NRP surgical and perfusion support

network that:

• Expands Lifesharing’s NRP capabilities

• Supports excellence in regulatory compliance

• Improves operational performance and quality outcomes

• Enhances long term financial viability across organ and tissue programs

UC San Diego Health reserves the right to award all, part or none of the item(s) covered by this RFQ and

to contract in the best interests of UC San Diego Health.

Vendors are advised that University will not guarantee any minimum utilization or expenditures with any

vendor during the proposed contract period.

2.2. CURRENT ENVIRONMENT

Lifesharing currently utilizes a contracted Recovery Surgeon Network for standard organ recovery. For

NRP procedures, Lifesharing relies on outside transplant centers to provide cannulation, circuit initiation,

and perfusion management. This dependency limits availability, creates scheduling challenges, and

affects Lifesharing’s ability to expand NRP case coverage.

Lifesharing anticipates approximately 100 DCD cases annually, including an estimated 40 dry runs. This

RFQ supports strategic initiatives focused on regulatory excellence, quality outcomes, and financial

sustainability while proactively expanding Lifesharing’s operational readiness for NRP.

The current donor service area includes all hospitals in San Diego and Imperial Counties.

Lifesharing RFQ

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RFQ #: SV-2025-044

2.3. REQUESTED INFORMATION

2.3.1. SCOPE OF SERVICES

Lifesharing is issuing this Request for Quotation (RFQ) for NRP Surgical and Perfusion Coverage Services.

Only proposals that include both surgical and perfusion services will be considered.

Services must comply with:

• Organ Procurement and Transportation Network (OPTN) Policies

• Center for Medicare & Medicaid Services (CMS) Conditions of Participation

• American Society of Transplant Surgeons (ASTS) Guiding Principles on NRP

• Health Insurance Portability and Accountability Act (HIPAA)

• The Dead Donor Rule

The service features are as follows:

A. Place of Service Performance

• Provide services at donor hospitals across Lifesharing’s donor service area (see Section 2.2

Current Environment).

• Support procedures at designated organ recovery centers

B. Staff

• Provide board certified or board eligible abdominal organ recovery surgeons

• Perfusionists must be licensed and trained in NRP protocols

• Maintain adequate staffing depth to ensure 24/7 availability

• Integrate with Lifesharing culture, existing relationships, communications and workflow.

• Ensure HIPAA compliant documentation and communication

C. Hours of Operation and Scheduling

• Provide 24/7/365 on call coverage

• Arrive on site within 90 minutes of activation

• Maintain documented backup coverage for emergencies or conflicts

D. Services Offered

• Abdominal organ recovery for DCD donors

• NRP cannulation, circuit setup, initiation, troubleshooting, and management

• Documentation of vessel occlusion and confirmation of absent cerebral reperfusion

• Real time case communication with Lifesharing staff and transplant centers

• All procurement and NRP-related activities shall occur only after the formal determination of

death in accordance with applicable state law, OPTN policy, and CMS Conditions of

Participation, and shall not influence or precede the declaration of death

E. Equipment / Hardware Requirements

• The vendor must provide their own NRP Circuit and portable lab testing equipment and ability

to utilize Lifesharing-owned NRP circuit and lab testing equipment

• The vendor must provide additional disposables or circuit supplies as needed to maintain

readiness

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RFQ #: SV-2025-044

F. Deliverables

• Provide expert-level organ recoveries

• Complete surgical and NRP operative reports

• Documentation of perfusion parameters, cannulation details, and intraoperative findings

• Required Medical Examiner or Coroner documentation

• Participation in case reviews, training, and protocol development

G. Reporting

• Provide monthly reports which should include:

o NRP case volume

o Response time compliance

o Organ outcomes

o Complications

• Provide adverse event reporting within 24 hours

• Maintain audit-ready documentation for Organ Procurement and Transportation Network

(OPTN) and Centers for Medicare and Medicaid Services (CMS)

H. Implementation

• Provide an implementation plan including staffing, readiness, and operational processes

• Provide support training and integration for Lifesharing Recovery Specialists

I. Support and Maintenance

• Participate in multidisciplinary reviews and Quality Assurance and Performance Improvement

(QAPI) activities and provide documentation to Lifesharing Quality and Clinical Leadership.

J. Key Performance Indicators (KPIs)

• 90-minute response time compliance

• NRP circuit success rate

• Completeness and timeliness of documentation

• Participation in quality improvement initiatives

• Organs transplanted per donor

K. Lifesharing Assumed Responsibilities

• Retain operational oversight and authority for all donor management and donation activities

• Direct and coordinate donor case logistics, scheduling, and notifications

• Provide authorized access to donor information, facilities, and equipment necessary for the

vendor to perform contracted services

• Maintain responsibility for donor authorization, determination of death processes, and

regulatory compliance as the designated Organ Procurement Organization (OPO)

L. Respondee Assumed Responsibilities

• Maintain adequate staffing, equipment, and operational readiness to meet all response and

coverage requirements

• Provide surgical and perfusion services in coordination with Lifesharing-led donor logistics and

case management

• Ensure full compliance with all applicable federal, state, and regulatory requirements, including

OPTN and CMS standards

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RFQ #: SV-2025-044

• Complete and submit all required documentation, reporting, and data in a timely and accurate

manner

• Communicate clinical findings, issues, or deviations promptly to Lifesharing clinical leadership

3. INSTRUCTIONS TO RESPONDEES

3.1. PROCUREMENT OFFICER

The Procurement Officer designated below is responsible for the conduct of this procurement.

Casey Conlan

Strategic Sourcing Manager

E-Mail: cconlan@health.ucsd.edu

All communications, including any requests for clarification, concerning this RFQ must be submitted to

this Procurement Officer via the Discussion Forum of this RFQ within calUsource.

Respondees shall not contact any other employees of UC San Diego Health regarding this RFQ.

3.2. KEY DATES

UC San Diego Health will make every effort to adhere to the schedule below. However, UC San Diego

Health reserves the right to modify these activities and dates at any time, at its sole discretion, and

without prior warning.

Table 1. Intended schedule for this RFQ

RFQ Milestones

RFQ Issued via calUsource

Deadline to Submit Written Questions

Questions Answered

RFQ Response Submission Deadline

All times are quoted in Pacific Time (PT)

Wednesday, January 7th 2025

Tuesday, January 13th, 2026 by 4:00 PM

Friday, January 16th, 2026 by End of Day (EOD)

Thursday, January 22nd, 2026 by 4:00 PM

3.3. RESPONDEE SUBMITTED QUESTIONS

Respondee Submitted Questions must be submitted via calUsource’s Discussion Forum by the date and

time designated in Section 3.2 Key Dates of this RFQ. Questions may be submitted in either the public

discussion thread (all Respondees have access) or the Respondee’s private discussion thread (only

between the Respondee and UC San Diego Health). Only questions submitted via calUsource Discussion

Forum will be accepted and answered.

All Respondee Submitted Questions submitted by the date and time designated in Section 3.2 Key Dates

of this RFQ will be answered. All questions will be compiled into a single document, answered as is

appropriate for this RFQ process, and be posted in calUsource’s Discussion Forum, in the public

discussion thread, by end of day on the date designated in Section 3.2 Key Dates.

Lifesharing RFQ

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RFQ #: SV-2025-044

This page summarizes the opportunity, including an overview and a preview of the attached documents.

SV-2025-044 Lifesharing Services RFQ

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