SV-2026-002 HVAC Services RFQ UCSD Health
| Agency: | University of California |
|---|---|
| State: | California |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Feb 4, 2026 |
| Due Date: | Mar 5, 2026 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
Attachment Preview
REQUEST FOR QUOTATION
RFQ#: SV-2026-002
UC San Diego Health’s HVAC Mechanical Services RFQ
RELEASE DATE: Wednesday, February 4th, 2026
RESPONSE DUE DATE: Thursday, March 5th, 2026 by 4:00 PM, PT
Buyer Contact:
Email:
Lauren DeLeon
lvdeleon@health.ucsd.edu
1. INTRODUCTION
UC San Diego Health (UCSDH) is one of five academic medical centers within the 10-campus University of
California system. Collectively known as UC Health, these medical centers comprise the fourth largest
health care delivery system in California and train nearly 50 percent of the state’s medical students and
medical residents.
As part of a public trust organization, UC Health serves as a safety net for individuals in need. Nearly 60
percent of UC patients are covered by Medicare, Medi-Cal or lack health insurance. To fulfill our mission,
UC San Diego Health currently maintains a three-campus strategy, integrating research, teaching and
clinical care at locations in Hillcrest and La Jolla. Each medical complex supports acute inpatient care and
a spectrum of outpatient primary and specialty medical and surgical services, including ambulatory and
emergency patient care.
Our three hospitals operate under one license with a current combined capacity of 808 beds: UC San
Diego Medical Center in Hillcrest (390 beds), Jacobs Medical Center (364 beds), UC San Diego East
Campus Medical Center (306 beds) and Sulpizio Cardiovascular Center (54 beds). Revenue Cycle, within
the Finance Division oversees a net patient revenue of $2.8 Billion in Hospital services annually.
2. REQUEST OVERVIEW
2.1. PROJECT GOALS
UC San Diego Health (UCSDH), acting through its Facilities Department, is soliciting quotations for HVAC
Mechanical Services. The goal of these services is to partner with one or more qualified and reliable
vendors to support the HVAC Mechanical needs of UC San Diego Health. Vendors must be able to
support the needs of the Health System 24 hours a day, seven days a week, as needed. Services include
both regularly scheduled and emergency maintenance.
UC San Diego Health reserves the right to award all, part or none of the item(s) covered by this RFQ and
to contract in the best interests of UC San Diego Health.
Vendors are advised that UC San Diego Health will not guarantee any minimum utilization or expenditures
with any vendor during the proposed contract period.
2.2. CURRENT ENVIRONMENT
UC San Diego Health currently uses multiple vendors to service the HVAC mechanical needs at the Medical
Center campuses and other UCSDH locations (administrative buildings, medical clinics, etc.).
The Health System has a variety of HVAC systems installed in our locations, which include:
Manufacturer
Equipment
LG
HVAC system, Variable refrigeration
flow (VRF) systems, Refrigerator
Trane
Packaged Units, Chillers, Controllers,
Fan Coils, Wall units, Heat pumps, Split
Systems
HVAC Mechanical Services RFQ
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RFQ #: SV-2026-002
Carrier
Johnson Controls (York)
Siemens
Simplex
Mitsubishi
Aaon
Liebert/Emerson
BARD units
Hunt Air
Energy Lab
Mammoth
McQuay
Misc.
Packaged Units, Chillers, Controllers,
Fan Coils, Wall units, Heat pumps,
Induction Units, Split Systems, Air
handlers
Packaged Units, Chillers, Controllers,
Wall units, Heat pumps
General HVAC maintenance
General HVAC maintenance
VRF Systems, Packaged Units, Chillers,
Controllers, Fan Coils, Wall units, Heat
pumps, Split Systems
Packaged Units, Chillers, Controllers,
Fan Coils, Wall units, Heat pumps, Split
Systems
Computer Room Air Conditioner (CRAC)
units
Wall packs for modular buildings
Air Handler
Air Handler
Chillers
Packaged units
Air handlers, Service fans, exhaust fans,
AC units, General HVAC maintenance
2.3. REQUESTED INFORMATION
2.3.1. OVERVIEW
UC San Diego Health is soliciting via this Request for Quotation (RFQ) for HVAC Mechanical Services.
The UCSD Health locations included in this RFQ are:
Location
Jacobs Medical Center
Hillcrest Medical Center
East Campus Medical Center
Additional Locations, as needed
Address
9300 Campus Point Dr, San Diego, CA 92037
200 W Arbor Dr, San Diego, CA 92103
6655 Alvarado Rd, San Diego, CA 92120
Greater San Diego Area
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RFQ #: SV-2026-002
2.3.2. FEATURES
The successful proposal shall offer the following features:
A. Place of Service Performance
• UCSD Health locations provided in 2.1 Overview
B. Staff
• Staff must have experience providing HVAC maintenance services
• Staff must be appropriately certified and licensed, as required by the State of California
• Staff must be appropriately certified, as required by the equipment/system manufacturer
• Staff should be experienced operating in a Healthcare setting
• Staff must adhere to UC San Diego Health’s Required Screening and Documentation for Contracted
Non-Clinical Staff, provided as Exhibit C, when providing services in a clinical setting
C. Hours of Operation & Scheduling
• Routine scheduling: Twenty-four hours, seven days a week
• Emergency Response Services: Twenty-four hours, seven days a week
o
Staff must arrive on site within two - four hours of service request/notification
D. Services Offered
Services include, but are not limited to:
• Installation of equipment
• Equipment diagnosis and repair
• Air duct replacement, in accordance with the Freer manual
• Maintenance of HVAC mechanical systems, as needed
• Humidifier maintenance
• Compressed air system maintenance
• Thermostat installation and maintenance
• HEPA & prefilter installation on air scrubbers and negative air machines
E. Equipment/Hardware Requirements
• Vendor-provided mobile air containment unit (MACCU) with HEPA certified and tested filter, as
needed.
o
HEPA filter must be tested annually
F. Reporting
• Electronic reporting
• Vendors must maintain compliance with:
o
National Fire Protection Association (NFPA)
o
Centers for Medicare & Medicaid Services (CMS)
o
California Department of Public Health (CDPH)
o
The Joint Commission (TJC)
o
Occupational Safety and Health Administration (OSHA)
o
American Society of Heating, Refrigerating and Air-Conditioning Engineers (ASHRAE)
o
California Title 24
o
College of American Pathologists (CAP)
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RFQ #: SV-2026-002
o
U.S. Department of Health and Human Services (HHS)
• Quarterly Meetings, Documentation/Reports of Service Provided for Regulatory Compliance
G. Implementation
• Vendor-provided training on new installations:
o
Written & classroom training
o
Hands on / onsite training with the equipment
• Warranty documentation must be provided for all equipment.
H. InfoSec, Compliance & Privacy Considerations
• Vendor and staff must be HIPAA compliant.
3. INSTRUCTIONS TO RESPONDEES
3.1. PROCUREMENT OFFICER
The Procurement Officer designated below is responsible for the conduct of this procurement.
Lauren DeLeon
Senior Sourcing Manager
E-Mail: lvdeleon@health.ucsd.edu
All communications, including any requests for clarification, concerning this RFQ must be submitted to
this Procurement Officer via the Discussion Forum of this RFQ within calUsource.
Respondees shall not contact any other employees of UC San Diego Health regarding this RFQ.
3.2. KEY DATES
UC San Diego Health will make every effort to adhere to the schedule below. However, UC San Diego
Health reserves the right to modify these activities and dates at any time, at its sole discretion, and
without prior warning.
Table 1. Intended schedule for this RFQ
RFQ Milestones
RFQ Issued via calUsource
Deadline to Submit Written Questions
Questions Answered
RFQ Response Submission Deadline
All times are quoted in Pacific Time (PT)
Wednesday, February 4th, 2026
Friday, February 20th, 2026 by 4:00 PM
Friday, February 27th, 2026 by End of Day (EOD)
Thursday, March 5th, 2026 by 4:00 PM
HVAC Mechanical Services RFQ
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RFQ #: SV-2026-002
This page summarizes the opportunity, including an overview and a preview of the attached documents.
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